Council Provided Information - 12/5/2023COUNCIL STAFF REPORT
CITY COUNCIL of SALT LAKE CITY
tinyurl.com/SLCFY24
TO:City Council Members
FROM: Ben Luedtke, Sylvia Richards,
Jennifer Bruno, Kira Luke
DATE: December 5, 2023
RE: Budget Amendment Number 3 of Fiscal Year (FY) 2024
NEW INFORMATION
At the first briefing, the Council discussed time sensitive items and the three items requesting new full-time
employees (FTEs). The other items will be discussed at the follow-up briefing on December 12. The Council may
consider adopting some or all items in Budget Amendment #3 after the public hearing is held, although standard
practice would be to consider only the time sensitive items. In addition to the amendment adoption ordinance, the
Council could also act on another ordinance that is proposed for item A-4 to codify a Legislative Affairs Division in
the City Attorney’s Office and the duties and functions of that department. Item A-1 also has a resolution proposed
requesting admission to the Tier 2 Firefighters Retirement System for emergency medical personnel including
social workers.
Straw Polls
The Council took the following nonbinding straw polls at the first briefing:
- A-4: City Attorney’s Office Legislative Division Request for Four New FTEs ($317,220 from General Fund
Balance):
o Six in favor, none against, and one absent to support a division director FTE appointed ($85,510)
and a senior city attorney merit ($117,676).
o Three in favor, three against, and one absent to support a special projects analyst ($61,707) and
administrative assistant ($52,297).
o Note the amounts above in parenthesis are half-year costs for salary, benefits, $3,000 per
employee for electronic devices (e.g., computers), and $5,000 per employee to establish
workspaces.
- A-15: Mill & Overlay Pilot Program for Street Pavement Maintenance ($205,177 from the Quarter Cent
Sales Tax for Transportation Fund Balance and Transferring $955,177 to the Fleet Fund)
o Six in favor, none against, and one absent to support the additional funding request, transfer to the
Fleet Fund, and funding source swap.
- A-16: The Road Home’s Family Hotel Winter Interim Plan ($300,000 from General Fund Balance)
o Six in favor, none against, and one absent to support the one-time appropriation for motel and
hotel vouchers available to families experiencing homelessness.
Information below was provided to the Council at earlier briefings
Project Timeline:
Set Date: November 14, 2023
1st Briefing: December 5, 2023
2nd Briefing: December 12, 2023 (if needed)
Public Hearing: December 12, 2023
Potential Action: December 12, 2023 and/or next year
Budget Amendment Number Three includes 31 proposed amendments, $3,103,054 in revenues and $15,244,714 in
expenditures of which $1,738,732 is from General Fund Balance and requesting changes to eight funds.
Additionally, the transmittal indicates there is an increase of nine FTE’s. Four of the nine FTEs are being requested
in Item A-1 for the Fire Department and four FTEs are being requested in A-4 for the City Attorney’s new
Legislative Division. The other new FTE is being requested in A-13 in the Finance Department.
Fund Balance
If all the items are adopted as proposed, then General Fund Balance would be projected at 14.3% which is
$5,784,487 above the 13% minimum target of ongoing General Fund revenues. Note: this figure includes both
General Fund and Funding our Future fund balances. The Administration’s chart of projected Fund Balance later
in this report was prepared before the Council voted in item I-1 of Budget Amendment #2 to return $1 million to
General Fund Balance from an affordable housing development grant that did not proceed. This increased the
projected percentage from the 14.08% to 14.3%.
The projected Fund Balance does not include unused FY2023 budgets that drop to Fund Balance at the end of the
fiscal year. The General Fund typically sees $2 million to $3 million drop to Fund Balance annually, which would
increase the Fund Balance percentage. It also does not include actual revenues through the end of the last fiscal
year. The comprehensive annual financial audit will confirm the actual Fund Balance through the end of FY2023.
The annual audit is typically completed in December.
This updated 14.3% combined Fund Balance is higher than estimated during the annual budget deliberations in
June and Budget Amendment #1 last month due to finance department clarification on best practices for what to
include or not include in Fund Balance calculations. The revised estimate did not impact the Funding Our Future
portion of Fund Balance which remains at 14.51% which is $791,501 above the 13% minimum target.
CITY COUNCIL OF SALT LAKE CITY
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Council Request: Tracking New Ongoing General Fund Costs Approved in Midyear Budget Amendments
Council staff has provided the following list of new ongoing costs to the General Fund. Many of these are new FTE’s approved during this fiscal
year’s budget amendments, noting that each new FTE increases the City’s annual budget if positions are added to the staffing document. Note that
some items in the table below are partially or fully funded by grants. If a grant continues to be awarded to the City in future years, then there may
not be a cost to the General Fund but grant funding is not guaranteed year-over-year.
Budget
Amendment Item
Potential Cost
to FY2025
Annual Budget
Full Time Employee
(FTEs)Notes
#2
Item A-1: Homeless
General Fund
Reallocation Cost
Share for State
Homeless Mitigation
Grant
$53,544
0.5 FTE Community
Development
Grant Specialist for
Homelessness Engagement and
Response Team (HEART)
This position is proposed to be half funded
from the State Homeless Shelter Cities
Mitigation Grant and half by the General Fund
for FY2024. The $107,088 reflects the fully
loaded annual cost for the FTE.
#2
Item A-5: Create a
Public Lands Planning
& Design Division $11,139
Reclassify an existing FTE to a
higher pay grade and director of
new division. Request position
be appointed in a future budget
opening.
Transfer all four (4) full-time landscape
architect positions and associated operating
budget ($543,144) from the Engineering
Division (Public Services Department) to this
new division in the Public Lands Department.
#2
A-6 Sorenson
Janitorial and County
Contract - Senior
Community Programs
Manager
Budget Neutral
(see note to the
right)
1 Senior Community Programs
Manager
This item requires amending an existing
interlocal agreement with the County. At the
time of publishing this report, staff is checking
whether the amendment could result in
additional funding needs to maintain current
levels of service. The item might not be budget
neutral depending on the agreement changes.
#2
A-7: Economic
Development Project
Manager Position $122,000
1 Economic Development Project
Manager
Would be focused on the creation of Special
Assessment Areas or SAAs for business
districts and renewal every three to five years.
#2 A-9: Know Your
Neighbor Program
Expenses
$6,500
Program expenses were inadvertently left out
of the last annual budget
#2 A-10: Love Your
Block Program
Expenses
$55,750
Program expenses were inadvertently left out
of the last annual budget
Budget
Amendment Item
Potential Cost
to FY2025
Annual Budget
Full Time Employee
(FTEs)Notes
#2
Item E-3: Homeless
Shelter Cities
Mitigation Grant
Award
$3,107,201
13 Existing FTEs:
- 2 Police sergeants
- 10 police officers
- 1 Business & community
liaison
4.5 New FTEs:
- 1 Sequential Intercept Case
Manager in the Justice Court
- 0.5 Grant Specialist in CAN
(half grant funded and half by
the General Fund in item above)
- 1 Police sergeant
- 2 police officers
Admin expects to apply for grant funding
annually to cover these costs. General Fund
would not need to cover costs if the State grant
is awarded to the City to fully cover the costs.
Note: Justice Court FTE is part of the City’s
contribution towards implementation of the
“Miami Model” of diversion out of the
homelessness system.
#2
G-1: Greater Salt Lake
Area Clean Energy
and Air Roadmap
Coordinator Position $482,915
(funding is to
cover four years
of new FTE)
1 Coordinator
Four years of salary and benefits. The position
would be responsible for facilitating the
sustained involvement of jurisdiction partners,
managing consultants, assisting with
community engagement, coordinating
stakeholder and public engagement activities
and presentations, and tracking task
completion and achievement.
#3 A-1: Fire Department
(4 New FTEs)$292,638 4 New Medical Response
Paramedic FTEs Annual cost
#3
A-4 City Attorney’s
Office Legislative
Division (4 New FTEs)
$594,441
Legislative Affairs Director
(E34) • Senior City Attorney
(E39) • Special Projects Analyst
(E26) • Administrative Assistant
(N21) Focus on legislative
affairs, with special emphasis on
the legislative session
Annual cost
#3 A-9: Adding
Multimodal
Specialized Road
Markings
$200,000
Budget
Amendment Item
Potential Cost
to FY2025
Annual Budget
Full Time Employee
(FTEs)Notes
Maintenance Funding
into the Streets
Division’s Base
Budget
#3 A-10: Downtown
Parking Pay Station
Replacements
$271,985 Would be paid annually over six fiscal years
from FY2025 – FY2030
TOTALS $4,715,199 28 FTEs of which 24 are
New
Revenue for FY 2023-24 Budget Adjustments
The Administration indicates that there are no revenue projection updates yet for FY2024. An updated is anticipated in
the next budget amendment after the comprehensive annual financial audit is completed.
Fund Balance Chart
The Administration’s chart below shows the current General Fund Balance figures. Fund balance has been updated to include proposed changes for Budget
Amendment #3. Based on those projections the adjusted fund balance is projected to be at 14.08%. After this chart was developed, the Council added $1
million to Fund Balance in Budget Amendment #2 which increased the estimated percentage to 14.3%.
A summary spreadsheet outlining proposed budget changes is attached to the transmittal. The
Administration requests that document be modified based on the decisions of the Council.
The budget opening is separated in eight different categories:
A.New Budget Items
B.Grants for Existing Staff Resources
C.Grants for New Staff Resources
D.Housekeeping Items
E.Grants Requiring No New Staff Resources
F.Donations
G.Council Consent Agenda Grant Awards
I.Council Added Items
Impact Fees Update
The Administration’s transmittal provides an updated summary of impact fee tracking. The information is current as
of 7/20/23. The table below has taken into account impact fees appropriated by the Council on August 15 as part of
the FY2024 Capital Improvement Program (CIP) . As a result, the City is on-track with impact fee budgeting to have
no refunds during all of FY2024 and FY2025. The transportation section of the City’s Impact Fees Plan was updated
in October 2020. The Administration is working on updates to the fire, parks, and police sections of the plan.
Type Unallocated Cash
“Available to Spend”Next Refund Trigger Date Amount of Expiring
Impact Fees
Fire $273,684 More than two years away -
Parks $14,064,637 More than two years away -
Police $1,402,656 More than two years away -
Transportation $6,064,485 More than two years away -
Note: Encumbrances are an administrative function when impact fees are held under a contract
Section A: New Items
Note: to expedite the processing of this staff report, staff has included the Administration’s descriptions from the
transmittal for some of these items.
A-1: Fire Department Medical Response Paramedics Request for Four New FTEs ($160,519 from
General Fund Balance)
The Administration is proposing a further evolution to staffing for the Medical Response Teams (MRTs). The proposal
would increase the scope and efficiency of the team while reducing the cost of staffing each of four (4) SUV-based light
response MRT units throughout Salt Lake City.
The proposal adds four civilian Paramedic FTEs to the Fire Department. Each would be classified as Single-Role
Paramedics (SRP’s) and would be allocated specifically to MRT positions currently held by firefighter/EMT’s. The
displaced firefighters would fill daily vacancies throughout the department, and staff additional apparatus as the
department grows. This will likely result in overtime budget savings although the exact amount is unknown at this time. In
its current form the MRT is a successful program, but from a budgetary perspective, staffing the MRTs exclusively with
firefighter/EMTs is not the most efficient use of resources. Civilian Paramedics are a less costly position than a sworn
firefighter, and the training time to onboard is significantly shorter (2 weeks rather than 16).
The request for FY2024 would be $150,119 plus some startup costs of $10,400. Full year funding for FY25 would be
$292,638.
Approving this shift mid-year would enable the department to start the hiring process for SRP’s in January and
incorporate them into the MRT’s as soon as February 2024. The department plans to continue gathering data on the
budgetary impact of this shift on the MRT program in order to inform the FY25 budget plan.
Background - The Salt Lake City Fire Department (SLCFD) currently operates three Medical Response Teams (MRTs)
with another funded at the Salt Lake City Airport beginning in January of 2024 for a total of four MRTs staffed by 16
firefighter/EMTs. This initiative was initially funded by the Council in 2014, in part to realize fuel and staffing efficiencies.
Having been proven successful over the years both from a sustainability and staffing perspective, it was expanded in 2022
to include social workers when available. When a social worker is combined with an MRT the City refers to this as a
Community Health Access Team (CHAT). The department has indicated that when all social worker positions are filled,
their goal is to have a social worker on 2 MRT teams (becoming a CHAT), 6 days a week. Staff has included Attachment 3
showing relevant data for the first full year of CHAT operations.
➢Policy question – In addition to the relevant data collected on the MRT program, the Council may wish to ask
the Administration to also collect data on any potential department-wide overtime savings of this shift.
A-2: American Rescue Plan Act (ARPA) Grant Management Employee Expenses ($14,225 from ARPA)
The Economic Development Department is requesting $14,225 of ARPA funds budgeted in previous fiscal years that was
not used. The funds would cover expenses for an existing employee supporting the Department’s administration of ARPA
local business direct assistance grants and local nonprofit pass-through assistance grants. The Department hired two FTEs
to administer the programs through FY2023. However, the program implementation has taken longer than anticipated.
One of the FTEs has left employment with the City and the position is no longer needed. This additional funding would
provide a total of $125,000 for the second position through the end of FY2024. The two grant assistance programs are
expected to be completed at the end of FY2024 so the second FTE would no longer be needed next fiscal year.
A-3: Withdrawn Prior to Transmittal
A-4: City Attorney’s Office Legislative Division Request for Four New FTEs ($297,220 from General Fund
Balance)
The Administration is proposing to add four new FTEs to create a Legislative Division within the City Attorney’s Office.
According to the transmittal, “The primary focus of this division will be on legislative affairs, with special focus on the
legislative session and the various impacts to Salt Lake City.” The amount requested for FY2024 (6 months of funding) is
$297,220.40, which includes one-time startup costs such as computers ($12,000, to be budgeted as a transfer to IMS),
and funding to establish workspaces and necessary equipment ($20,000). The full year cost for the four positions is
$594,440.79. Note: The Administration would like to gauge Council support on this item at the first briefing such as a
straw poll and consider whether to approve this item at the December 12 meeting, so that positions can be
advertised/onboarded prior to the 2024 State Legislative Session which begins Tuesday, January 16, 2024.
The four proposed positions are as follows:
•Legislative Affairs Division Director (Grade E34 - appointed)
•Senior City Attorney (Grade E39 - merit)
•Special Projects Analyst (Grade E26 - merit)
•Administrative Assistant (Grade N21 - merit)
The proposal also includes an ordinance to amend the City Code to document this as a new division and to clarify that the
City Attorney’s Office and Legislative Division report equally to both branches of government. The Administration notes
that the ordinance:
•Establishes that because the City Attorney manages the legal affairs of both the executive and legislative branches
of government, she reports to both the Mayor and Council Chair, and can be removed at the discretion of the
Mayor.
•Clarifies that the City Attorney supervises the Recorder’s Office, Risk Management Division, and Division of
Legislative Affairs.
•Clarifies that the City Attorney may retain outside counsel on behalf of the City, if she concludes that the City
Attorney’s Office has a conflict of interest, is unable, or is unavailable to perform that legal work for the City.
•Creates the Division of Legislative Affairs, which will be responsible for monitoring state and federal legislation
and engaging in advocacy, collaboration, and tracking of all legislative matters for the City.
•Establishes the director of legislative affairs, who will work with both branches of government on the City’s
legislative agenda and will report to both branches of government on legislative priorities and policies.
Staff is working with the Attorney’s Office on several clarifying edits to the ordinance to ensure it matches the intent of the
bullet points listed above. See Attachment 1 for the approved as to form version of the ordinance and Attachment 2 for the
redlined version (showing edits in track changes format).
A-5: Additional Funding for 2100 South Reconstruction in Sugar House ($3,323,950 from Transportation
Impact Fees)
This request would maximize the eligible use of transportation impact fees for complete streets elements in the 2100
South reconstruction project. The total estimated cost for reconstructing 2100 South through the Sugar House Business
District (from 700 East to 1300 East) continues to increase due to inflation, supply chain issues, and an expanded scope in
response to community-desired elements. Construction level designs are anticipated to be completed this winter. Then the
project would go out to bid after which exact costs would be known. Construction may begin in 2024. The table below
summarizes budget line items for this project including the additional funding requested in this budget amendment. No
further funding requests are anticipated for this project.
Source Amount
Original 2100 South Bond Amount $8,000,000
Transportation Impact Fees $660,410
Class C $814,027 (minimum, could increase)
Remaining contingency from 300 West
project that can be applied to 2100 South
$850,000
2022-2023 CIP Complete Streets $300,000
2023-2024 CIP Complete Streets $2,750,000 (of $3,293,000 – the
remainder goes to Virginia Street)
Additional Streets Reconstruction Bond
Funds from Budget Amendment #1
$1,500,000
Requested additional transportation
impact fees in Budget Amendment #3
$3,323,590
Total $18,198,027
Note: Public Utilities elements are funded separately and not reflected in the table
The project webpage is publicly available at www.2100southslc.org
A-6: Additional Funding for 600/700 North Reconstruction ($3,204,371 from Transportation Impact
Fees)
This request would almost maximize the eligible use of transportation impact fees for complete streets elements in the
600/700 North corridor reconstruction and transformation project. It is eligible for another $400,000 of transportation
impact fees however the current unallocated available balance is not enough to cover that additional amount. The Council
may see a request in a future budget opening for the additional $400,000 if enough transportation impact fee revenue
comes in later this fiscal year or next. The total estimated cost for reconstructing the corridor (from Redwood Road to 800
West) continues to increase due to inflation, supply chain issues, and an expanded scope in response to community-
desired elements.
The 2022 Sales Tax Revenue Bond included $9,753,000 for this project. The Council also approved $1,879,654 in FY2022
CIP from Funding Our Future transit dollars for this project. A frequent (every 15 minutes) bus service route runs along
this corridor. Several other smaller funding sources are also anticipated to be used for the project such as Class C funds,
remaining Streets Reconstruction bond funds unused from completed projects, grants, and CIP complete streets funds.
Construction level designs are anticipated to be completed this winter. Then the project would go out to bid after which
exact costs would be known. Construction may begin in 2025.
The project webpage is publicly available at www.600northslc.org
A-7: Security Access Control System Upgrades ($400,000 from General Fund Balance)
Additional one-time funding is needed to continue transitioning City buildings to an upgraded S2 control access system as
the citywide standard. The back-end software was recently upgraded for the Public Safety Building and City Hall. This
item would allow the same upgrade for Plaza 349 and the Justice Court buildings. The funding also includes card readers
and proximity cards (sometimes called smart badges or access cards) for employees using the four buildings. The Council
could discuss this item in a closed session since the topic relates to security devices, personnel, and/or systems.
A-8: Additional Funds to Purchase Electric Trucks instead of Sedans for the Compliance Division
($20,000 from General Fund Balance)
Current funding would allow the Fleet Division to purchase two electric sedans. One sedan to replace a jeep that is past
useful life and another sedan for three new FTEs added in the annual budget to create the RV and Long-term Parking
Enforcement Team. This funding request would allow both vehicles to be electric trucks instead of sedans. The larger
vehicles would provide greater capabilities for the team to operate during the winter, inclement weather, and in
neighborhoods with steep roads. The trucks also have larger cargo space for equipment and supplies such as pay station
kiosks.
A-9: Adding Multimodal Specialized Road Markings Maintenance Funding into the Streets Division’s
Base Budget ($200,000 from General Fund Balance)
The Council did not fund this item in FY2024 CIP but requested the Administration evaluate adding this ongoing
maintenance need to the ongoing base budget for the Public Services Department or the Transportation Division in the
Community and Neighborhoods Department. The Council previously funded this item in CIP for a couple years. The
Administration recommends increasing the Streets Division’s base budget by $200,000. This item would be a one-time
appropriation from General Fund Balance. The next annual budget would then include the $200,000 as ongoing. Council
Members discussed the competitive CIP process, and that basic maintenance and safety funding better belongs in the
annual operating budgets of some departments. Any unused funds at the end of the fiscal year would lapse to General
Fund Balance.
The funding will be used for hiring contractors with specialized equipment. Examples of city-owned assets that could be
maintained include 1,010 bike racks, over three miles of green painted pavement, bike lanes, enhanced crosswalks, and
radar feedback signs. The Public Services Department and Transportation Division will develop optimal maintenance
schedules for these assets and evaluate potential equipment and staffing costs to bring the work in-house vs. the current
approach of using outside contractors.
A-10: Downtown Parking Pay Station Replacements ($135,993 from General Fund Balance)
The blue tower parking pay stations in the downtown are over a decade old and past the recommended useful life. This is
causing increasing maintenance costs and operations issues. The Administration issued a Request for Proposals (RFP) and
is evaluating the bid submissions. This item is being included in a budget amendment because of timeliness challenges
around equipment ordering and delivery windows. Based on the RFP responses, the Administration estimates a seven-
year payment schedule would be best. An initial half year payment would be this fiscal year and then larger payments
evenly spread across years two through seven (fiscal years 2025 – 2030). A shorter payment schedule or a one-time lump-
sum payment could result in savings because the total cost would be less than the seven-year payment schedule. However,
the larger upfront costs for a shorter schedule or one-time lump-sum payment would also reduce the General Fund
Balance more in the short-term.
New parking pay stations are expected to have features not available on the current older equipment such as pay by license
plate capabilities, public service information like events in the area, business and organization sponsored parking
validations, pay parking citations at a station, multiple languages, and pollution sensors. The old meters would be recycled
to the extent possible. New meters may be in new locations based on revenue evaluations for old station locations.
Policy Questions:
➢Public Education – The Council may wish to ask the Administration how the public, downtown businesses, and
other organizations will learn about the new parking pay stations. The Council may also wish to ask whether the
existing ParkSLC mobile app will continue, or a new app would be needed.
➢Parking Demand Management – The Council may wish to ask the Administration would the new stations allow
the City to improve parking demand management practices and whether funding would be needed to study
options such as variable pricing during peak hours, paying for shorter or longer time periods, real-time
information on where parking spaces are available (public and private), reservation-based parking spaces,
vending zones like food trucks, and supporting the potential pedestrianization of closing Main Street during
certain times.
A-11: Reappropriation for Rail Spur Removal ($205,000 from General Fund Balance to CIP Fund)
The Council originally approved this funding in Budget Amendment #1 of FY2023. A reappropriation is needed because
the funds were not used by the end of last fiscal year and lapsed to General Fund Balance. The rail spur at 600 West and
500 South was conveyed in 1997 by the City to a private party, with partial consideration for this conveyance being an
easement to construct, operate, and maintain a railroad spur and associated facilities. Since the rail spur has not been
used for over one year, the City is contractually obligated to remove it. There have been a couple similar rail spur removals
in recent years. The Administration stated this is believed to be the last rail spur removal in the area. Note that the budget
spreadsheet in the Administration’s transmittal mistakenly identifies this item as ongoing when the funding is one-time.
A-12: Police Officer Overtime Related to the Sanctioned Campground Pilot Program ($500,000 from
ARPA Funds Unused in Prior Fiscal Years)
This item would provide one-time funding for police officer overtime shifts at and in the area around the sanctioned
campground pilot program (“temporary shelter community”) at approximately 300 South and 600 West. It is expected to
operate until April 30, 2024. The overtime shifts would be voluntary so some might go unfilled. The overtime rate would
be $65/hour as an incentive for shifts to be filled. The Police Department will evaluate staffing levels to determine how
many officers are needed by shift (e.g., days, evenings, and nights). The Department will also utilize vacancy savings to
fund additional overtime shifts as needed. Over the five months of December through April, the $500,000 could provide
an average of five police officers working 10-hour overtime shifts per day. The actual staffing levels per day and time of day
will vary based on officers signing up for voluntary shifts, the volume of calls for service, proactive patrols, and other
factors.
At the time of publishing this staff report an ARPA reconciliation was pending to show which budgets were unused in
prior fiscal years and whether any more ARPA funding remains available for repurposing. The Council previously put $1.5
million from the General Fund into a holding account for potential expenses related to the temporary sanctioned
campground. All those funds remain in the holding account.
Policy Questions:
➢Where would officers be for overtime shifts? – The Council may wish to ask the Administration would officers be
inside the sanctioned campground, immediately around it, and/or how wide of an area around it would be
proactively patrolled?
➢Additional Funding Needs – The Council may wish to ask the Administration whether more funding is anticipated
to be needed for the temporary sanctioned campground’s operations, mitigating public safety issues, or other
related costs.
A-13: New Financial Grant Analyst FTE in the Finance Department for Grants Administered by the
Housing Stability Division ($46,643 from CDBG and $14,548 from ARPA)
This request would fund one FTE for the remainder of Fiscal Year 2024. The position is intended to oversee grants
administered by the Housing Stability Program. The proposed grant analyst will work under the direction of the Deputy
Director of Finance and will assist in the financial monitoring of multiple grants to ensure compliance with city financial
processes as well as state and federal grant requirements. The position will be split across two grant funding sources –
75% CDBG and 25% from ARPA. A job description for this position was included in the Administration’s transmittal. The
City has experienced a significant increase in the number and complexity of grant applications and grant awards over the
past few years. This trend is expected to continue as departments apply for more grants such as billions of dollars in
federal grants spread over multiple years from the Bipartisan Infrastructure Law and Inflation Reduction Act.
Historically, the City has not used all the available funding from CDBG to cover the costs of administering the program as
allowed under U.S. Housing and Urban Development (HUD) regulations. There is anticipated to be enough ongoing
CDBG funding to help cover most costs related to this new FTE over the long-term. The remaining 25% of the costs may be
covered by other grant funding depending on how much the FTE directly works on those programs. The ability to use
grant funds for personnel expenses is often limited to hours spent working directly on the grant programs.
➢Policy question: The Council may wish to ask the Administration to provide metrics on the number of grant
applications and awards in recent years and are additional resources (e.g., software, FTEs, trainings) needed to
improve management of grants.
A-14: Consulting for Enterprise Billing Systems ($250,000 from the IMS Fund Balance)
This item was previously appropriated in Budget Amendment 5 of FY2023 but, due to delays in the RFP process, was
ineligible to be encumbered prior to the fiscal year end and fell to IMS’s fund balance. The RFP process is underway, and
the Department wishes to reappropriate this funding.
The Public Utilities Billing System (PUBS) was developed and expanded by IMS over the past two decades. The system is
reaching the end of life and needs to be replaced. In addition to Public Utilities, some General Fund departments use the
system, like Sustainability and Community and Neighborhoods. This funding is to hire a consultant to evaluate the City’s
needs and identify the best path for a smooth implementation of the system’s replacement. Microsoft support for the
current system is expected to end as soon as July 2024.
A-15: Mill & Overlay Pilot Program for Street Pavement Maintenance ($205,177 from the Quarter Cent
Sales Tax for Transportation Fund Balance and Transferring $955,177 to the Fleet Fund)
The Council approved $750,000 in FY2024 CIP from quarter cent sales tax for transportation funds to purchase an
asphalt paver and a cold-milling machine that do this type of pavement maintenance. In the FY2024 annual budget, the
Council also approved $130,000 ongoing from Funding Our Future for program supplies. The Public Services Department
was notified that the manufacturer increased prices after these appropriations were approved. $205,177 is needed in
addition to the $750,000 in CIP to purchase the two machines. The Department has previously rented these machines.
Purchasing the machines is estimated to be a more cost-effective option in the long term than continuing to rent.
This item would also swap the funding sources for two projects to better align funding eligibilities with project uses. At the
time of publishing this report, staff has requested information on the allowable uses of quarter cent sales tax for
transportation funds as equipment purchases were previously thought to be eligible. The Mill & Overlay equipment would
be shifted away from quarter cent sales tax for transportation funds to General Fund dollars and Class C (gas tax) funds
that were also approved by the Council in FY2024 CIP. An equivalent $750,000 for complete streets reconstruction
projects would be shifted away from General Fund dollars and Class C (gas tax) funds to the quarter cent sales tax for
transportation funds.
The Mill and Overlay provides a pavement maintenance option that is greater than filling a pothole or chip & slurry
surface treatments and less than a full street reconstruction. For example, cutting down a few inches into deteriorated
asphalt and removing a several foot stretch and then backfilling with new asphalt.
➢Policy question: The Council may wish to consider a straw poll for this item so the Department could proceed
with drafting contracts before the next price increase which is anticipated to be in mid-December.
A-16: The Road Home’s Family Hotel Winter Interim Plan ($300,000 from General Fund Balance)
This item would provide one-time funding to assist the State and The Road Home’s efforts to provide motel rooms to
families experiencing homelessness from December 2023 to June 2024. The motel vouchers could be considered a
stopgap option until a new family non-congregate shelter opens next spring / summer. This new facility will be in addition
to the existing Midvale Family Recourse Center or MFRC. The average cost is estimated at $600-800 per week for a hotel
room serving a family of four. Actual costs could be more or less depending on the size of a family and variable rates at
different hotels. A one-page summary of the plan is shown as the last page of the Administration’s transmittal. The Road
Home stated there are existing contracts with motels for 12 rooms and one case manager assigned to the program.
Additional case managers would be hired per 12 hotel rooms that are contracted to ensure adequate staffing to workload
ratios. A supportive services manager is also anticipated to be hired.
The Administration has requested a straw poll on this item to facilitate contract development in advance of the final
Council vote.
➢Policy Question: The Council may wish to ask the Administration what is the funding gap for the overall plan
and would the City’s $300,000 fill the existing funding gap? Adding up all the costs on the one-page summary
indicates the total cost could exceed $1 million. The Council may also wish to task what other entities are
contributing funding towards the plan?
Section B: Grants for Existing Staff Resources
(None)
Section C: Grants for New Staff Resources
(None)
Section D: Housekeeping
D-1: Moving Funding for Downtown Central Precinct Tenant Improvements for North Temple Substation
and Downtown Central Project ($513,208 from CAN to Public Services)
Funding for the Downtown Central Precinct Tenant Improvements for North Temple Sub Station and Downtown Central
Project in the amount of $513,208 was added by the Council to the CAN budget during the budget decision making
process. However, this funding should have gone to Public Services since it will be the Facilities division that will be
managing the improvements. This item does not allocate any additional funding, but simply moves funding from one
department to another for the same work.
D-2: IMS FY 2023 Encumbrance Roll Forward ($4,269,083)
IMS has encumbered money that was expected to be paid out of the FY23 funds and either will need to be paid, or has
already been paid in FY24. These encumbrances are listed in the Carry Over Encumbrance reports. All of these items have
been approved for purchase by central finance in a prior year. These expenses will be paid for by the annual allocation that
IMS uses to collect its revenue on an annual basis.
D-3: Move Cultural Core Funding to Non-Departmental from Arts Council Cost Center ($250,000)
This item is to move funds from the Art’s Council Division to the Economic Development’s Non-Departmental budget.
This is an effort to align funding with the appropriate cost center within the new financial system.
Section E: Grants Requiring No Staff Resources
(None)
Section F: Donations
(None)
Section G: Grant Consent Agenda
G-1: Utah Department of Natural Resources/Forestry ($200,000 from Misc. Grants)
The Division of Forestry, Fire and State Lands (FFSL) has awarded Salt Lake City $200,000 for the purposes of
removing navigational hazards, including downed trees, garbage, and other debris from the Jordan River from 2100
South to 2400 North. This funding will provide for safer conditions on the river channel for recreational boaters. A
public hearing was held on September 19, 2023.
G-2: Department of Workforce Services-- Know Your Neighbor ($100,000 from Misc. Grants)
DWS is extending the Salt Lake City's Know Your Neighbor contract. The original contract was for $100,000 to pay for
the salary and benefits of a full-time volunteer coordinator from October 1, 2022, to September 30,2023. The
extension will include an increase of $100,000 to extend the period for one year starting October 1, 2023, and ending
September 30, 2024. Thus, making the total amount of the contract $200,000. This is a refugee volunteer program
that runs through the Mayor’s office. This program benefits refugee clients as well as people from the larger
community who volunteer to help. Public Hearing will be held November 7, 2023. No match is required.
G-3: EPA Salt Lake City Schovaers Electronics Cleanup ($495,200 from Misc. Grants)
This is one of two Brownfields grants awarded by the Environmental Protection Agency (EPA) to the Salt Lake City
area for the purpose of cleaning up land of hazardous substances, pollutant or contaminants for the revitalization of
the properties. These grants are part of the Infrastructure Investment and Jobs Act (IIJA). This grant has been
awarded to Salt Lake City in the amount of $495,200 to conduct remediation activities at the former Schovaers site
(22 South Jeremy Street) in Salt Lake City. A second grant for $1 million was awarded to Salt Lake County for the
assessment and cleanup projects in Magna Township. A public hearing was held on December 13, 2022. No match is
required.
G-4: Emergency Management Performance Grant (EMPG) ($38,000 from Misc. Grants)
The Emergency Management Performance Grant (EMPG) provides state, local, tribal and territorial emergency
management agencies with the resources required for implementation of the National Preparedness System and
works toward the National Preparedness Goal of a secure and resilient nation. This is the annual allocation from the
state and will be used to support Emergency Management functions and programs. A public hearing was held on May
16, 2023. A 50% match is required.
G-5: Victims of Crime Act (VOCA) - SLCPD Victim Advocates ($346,132 from Misc. Grants)
The Salt Lake City Police Department is requesting continuation funding for our SLCPD VOCA grant funded Victim
Advocate positions. Additionally, there are emergency funds for assisting victims included in the application. The
grant will continue to fund 2.69 existing FTEs and includes emergency funds that will be used to help victims. This is a
two-year grant. The period of performance starts July 1, 2023, and ends June 30,2025. A public hearing was held on
November 7, 2023. No match is required.
G-6: Edward Byrne Memorial Justice Assistance Grant ($386,620 from Misc. Grants)
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to support
a broad range of activities to prevent and control crime and to improve the criminal justice system, some of which
could have environmental impacts. The Salt Lake City Police Department will use this money for the following:
•Professional Travel Training for Sworn and Civilian Staff - $40,125 • Pole Cameras - $20,000 • High Speed License
Plate Recognition (+Accessories) - $22,970 • Climbing Equipment - $20,160 • Night Vision Goggles and Mounts -
$49,098 • Optics - $11,192 • Ballistic Rated Windshields - $19,500 • Surveillance Trailer Maintenance and
Replacement - $14,000 • K9 GPS and Narcotics Enforcement Supplies - $6,132 • Community Policing and Targeted
Enforcement Overtime - $76,100 • Subaward to Salt Lake County (BJA allocation) - $53,672 • Subaward to Unified
Police Department (BJA allocation) - $53,671 No new staff members are proposed as part of this item. A public
hearing was held on September 19, 2023. No match is required.
G-7: Rocky Mountain Power Make Ready Rosewood Park ($29,508 from Misc. Grants)
This item supports necessary infrastructure for the installation of one (1) approved dual port charger at Rosewood
Park, located at 1400 North 1200 West in Salt Lake City. This charger will be available to the public 24/7. There is no
cost related to the charger in this incentive. Accepting the incentive payment obligates the participant to maintain
functioning chargers and allow public access 24/7 for a minimum of five years, starting from the date of the incentive
payment. The maintenance cost of this item is the lesser of the following: $29,507.51 or 80% of the total project cost.
A public hearing was held on July 18, 2023 No match is required.
G-8: Rocky Mountain Power Make Ready Riverside Park ($20,517 from Misc. Grants)
This item supports necessary infrastructure for the installation of one (1) dual port AC Level 2 charger at Riverside
Park, located at 1450 West Leadville Avenue in Salt Lake City. This charger will be available to the public 24/7. There
is no cost related to the charger in this incentive. Accepting the incentive payment obligates the participant to
maintain functioning chargers and allow public access 24/7 for a minimum of five years, starting from the date of the
incentive payment. No new staff positions. The maintenance cost of this item is lesser of the following: $20,517.38 or
80% of the total project cost. A public hearing was held on July 18, 2023. No match is required.
G-9: Rocky Mountain Power Make Ready Regional Athletic Complex ($12,882 from Misc. Grants)
This item supports the necessary infrastructure for the installation of one (1) approved dual port AC Level 2 charger at
the Regional Athletic Complex, located at 2080 Rose Park Lane in Salt Lake City. This charger will be available to the
public 24/7. There is no cost related to the charger in this incentive. Accepting the incentive payment obligates the
participant to maintain functioning chargers and allow public access 24/7 for a minimum of five years, starting from
the date of the incentive payment. No new staff members. The maintenance cost of this item is the lesser of the
following: $12,881.77 or 80% of the total project cost. A public hearing was held on July 18, 2023. No match is
required.
G-10: Rocky Mountain Power Make Ready Day Riverside Library ($22,642 from Misc. Grants)
This item supports the necessary infrastructure for the installation of two (2) approved dual port AC Level 2 chargers
at the Day Riverside Library, located at 1575 West 1000 North in Salt Lake City. The project will result in a total of
four (4) charging ports. The chargers will be available to the public 24/7. There is no cost related to the charger in this
incentive. Accepting the incentive payment obligates the participant to maintain functioning chargers and allow public
access 24/7 for a minimum of five years, starting from the date of the incentive payment. No new staff members. The
maintenance cost of this item is the lesser of the following: $22,642.33 or 80% of the total project cost. A public
hearing was held on July 18, 2023. No match is required.
G-11: FEMA Power Poles Cameras ($15,000 from Misc. Grants)
FEMA is providing funding to the Fire Department for the temporary installation of cameras onto existing powers
poles as needed. A public hearing was held May 16, 2023. No match is required.
G-12: Utah Crimes Against Children Task Force
The Office of Juvenile Justice and Delinquency Prevention (OJJDP) has created the Utah Internet Crimes Against
Children (ICAC) Task Force Program, which is a national network of state and local law enforcement cybercrime units.
The national ICAC program assists state and local law enforcement agencies to develop an effective response to cyber
enticement, sexual exploitation of a minor, and other child sexual abuse material cases. The Police Department will
utilize this funding to support its ongoing efforts to protect children from cybercrime. Public Hearing was held on
August 15, 2023. No match is required.
Section I: Council-Added Items
I-1: Releasing Funds for Physical Security Improvements to City Hall ($154,000 from CIP Holding
Account)
In Budget Amendment #5 of FY2023, the Council put $1 million into a Capital Improvement Program or CIP Fund
holding account for one-time to be determined physical security improvements to City Hall. The Public Services
Department is requesting these funds in a budget amendment so the improvements could be done in tandem with current
earthquake repairs to minimize disruptions in the building. The total project cost is estimated at $240,886. The FY2023
annual budget included funding for building security which is $86,886 of the project cost. If the Council approves this
item, then the holding account would have a remaining balance of $846,000. The Council could discuss this item in a
closed session since the topic relates to security devices, personnel, and/or systems.
ATTACHMENTS
1. Division of Legislative Affairs Ordinance Approved as to Form
2. Division of Legislative Affairs Ordinance Redline
ACRONYMS
CAN – Department of Community and Neighborhoods
CIP – Capital Improvement Program Fund
EPA – U.S. Environmental Protection Agency
FTE – Full Time Employee
FY – Fiscal Year
GF – General Fund
FOF – Funding Our Future
IMS – Information Management Services
Misc. – Miscellaneous
OJJDP – Office of Juvenile Justice and Delinquency Prevention
RDA – Redevelopment Agency
SAA – Special Assessment Area
TBD – To Be Determined
VOCA – Victims of Crime Act