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HomeMy WebLinkAboutTransmittal - 4/25/2024ERIN MENDENHALL MAYOR Lorena Riffo-Jenson DIRECTOR DEPARTMENT of ECONOMIC DEVELOPMENT CITY COUNCIL TRANSMITTAL jilt love (Apr 25, 202410:04 MDT) Date Received: 04 25 / /2024 Jill Love, Chief Administrative Officer Date sent to Council: 04/25/2024 TO: Salt Lake City Council DATE: April 23, 2024 Victoria Petro, Chair FROM: Lorena Riffo-Jenson, Director, Department of Economic Development SUBJECT: Central Business Improvement Area -25 (CBIA-25) STAFF CONTACTS: Andie Feldman, Andie.Feldmankslcgov.com Roberta Reichgelt, Roberta.Reichgeltkslcgov.com DOCUMENT TYPE: Written Briefing RECOMMENDATION: N/A BUDGET IMPACT: None. COORDINTATION: Economic Development, Treasurer's Office, Engineering, Recorder's Office, City Council, Mayor's Office, Attorney's Office, Information Management Services (IMS), Central Business District Property Owners, Zions Public Finance, Inc. BACKGROUND/DISCUSSION: The Central Business Improvement Area (CBIA) serves as an essential Improvement District in Downtown Salt Lake City, aimed at enhancing vibrancy and activity within the City's Central Business District. It operates through a special assessment on commercial properties within the designated area, funding various initiatives such as marketing, promotion, advocacy, and more. The inception of the Central Business Improvement Area dates back to 1991, with assessments spanning three years and contracts awarded through Request for Proposals (RFPs). The current contract, awarded to the Downtown Alliance in 2022, will expire in April 2025 coinciding with the conclusion of the current assessment area, CBIA-22. To ensure uninterrupted funding, the Administration proposes the initiation of a new assessment area, CBIA-25, continuing within the established downtown boundary. CBIA-25 aims to sustain vital services such as marketing, promotion, advocacy, and The Farmers Market, among other programs supported by the Downtown Alliance. Establishing a new CBIA involves a meticulous process governed by Utah State law, requiring various City Council actions, including noticing provisions, public hearings, and other regulatory requirements over the next fourteen months. This timeline aligns with the expiration of the current contract to ensure seamless transition and uninterrupted service provision within the CBIA. Close collaboration between Department of Economic Development (DED) staff and Council staff will facilitate effective communication and compliance with the outlined timeline. Additionally, a secondary assessment provides Specialty Lighting for a subsection of the CBIA, funded separately. However, recent findings have revealed that the existing lighting infrastructure in the CBIA is outdated and insufficient, particularly impacting properties along 362-375 South State Street, as well as parcel 7 on 400 South. The lighting assessment map is included below. In response, businesses not receiving adequate lighting service have been excluded from the lighting assessment map to prevent unjust charges in the upcoming Special Assessment Area (SAA) renewal. Council's Recommended Timeline CBIA-25: 1. July 2, 2024, Resolution of Intent to Designate 2. July 9, 2024, Adoption of Resolution of Intent to Designate 3. September 3, 2024, Public Protest Hearing 4. November 12, 2024, Meeting to Announce Protest Tally 5. November 12, 2024, Adoption of Resolution to Designate & Appoint Board of Equalization 6. January 17, 2025, Board of Equalization report forwarded to City Council 7. March 4, 2025, Approve Board of Equalization Recommendations 8. March 4, 2025, Adopt Assessment Ordinance Attachments: Attachment 1: Map of CBIA-25 boundaries (same as CBIA-22) Attachment 2: Map of CBIA-25 Holiday Lighting Map Attachment 4: Estimated Timeline of CBIA-25 Implementation 100 S O 5 206 175 ®® 4 122 Pierpont Ave — 4 250 5 128 110 .LI U c;l�l 111 L .LI 306 �. D 326 ED 8 [Do M 334 o— o� CIE o _� — 360 380 Sc)uth Temple St I� I Ivee� �eeeee 15 'Ov 301555 5054 o rn 50 50 .LI ill 445d5 _,,- .LI �n ILQ) M 300 S 5P �b e10 102 136 170 69 l0 310 311 321 322 335 48MO 334 10 ?.0 60 100 so . L_. 65 1 LJL 15 1 050 5050 5105 51i1 36 I�I 5050 5050 - oCiJl Hall Ave ° 21501 51 ° 0° 5 61 79 I i� �1 0 10J S 111 120 131 •L1 L' 132 143 L �11 — 9 < 150 �U 160 165 175 o Z 75 201 0 0 220 239 0 0 8 rallivan Ave 324 .LI 1� 215 .LI LI l� L -M_ 341' 342 38 ch�riPI 10 360 7 75 70 I 44,JJ S 311 375 1440 AD 4D N CBIA 16: Holiday Lighting Parcels (Preliminary) Holiday Lighting Streets Included Parcels July 29, 2015Salt Lake City Geographic Information Systems Non-functioning lights CBIA - 25 Tentative Timeline Step Action Description Group/Lead Deadlines 1 Consultant Contract Contract with a consultant to provide guidance throughout process. DED 2/1/24 - 4/30/2024 2 Technical Description of the CBIA Technical Description of the CBIA provided to Engineering. Engineering prepares Consultant 3/12/2024 tax roll based on this data. Develop assessment methodology Develop assessment methodology concerning Economic Promotion & Lighting 3 that conforms to Assessment Area Assessment. DED 3/24/2024 Act. 4 Overview Transmittal. (Mayor) High level document explaning the process transmitted to Mayor's Office. DED 3 12/2024 5 Overview transmittal. (Council High level document explaning the process transmitted to Council Office. Mayor's Office 3/19/2024 Office) 6 City Council Meeting DED will provide a written briefing to the City Council on the upcoming on the CBIA DED 4/2/2024 25 process. 7 Salt Lake County Property Tax Numbers should be available by May 22, 2024. Consultant 5/31/2024 Information. 8 Bond Counsel Description & Bond Counsel reviews the description of Improvements and Areas to be Improved. DED 6/5/2024 Improvement Review 9 Resolution of intent to designate. Bond Counsel drafts resolution of Intent to Designate. Bond Counsel 6/11/2024 Resolution of Intent to Designate Resolution of Intent to Designate and justification documentation transmitted to 10 and justification transmittal. Mayor's Office. DED 6/18/2024 (Mayor) Resolution of Intent to Designate Resolution of Intent to Designate and justification documentation transmitted to 11 and Justification transmittal. Council Office. Mayor's Office 6/21/2024 (Council Office) 12 City Council Meeting DED will brief the City Council on CBIA-25 Information. DED 7/2/2024 13 Property Owner Letter Prep Property Owner letter includes verbiage of preliminary estimate, rate, notice of DED 7/8/2024 intent to designate, common question and map finalized. 14 Tax roll prepared for DED Assess County Data. Engineering 7/8/2024 approval. 15 DED approval of tax roll. DED approves county data. DED 7/8/2024 16 City Council Meeting City Council adopts the resolution of Intent to Designate the assessment area. City Council 7 9 2024 17 Draft/Create Notice of Intent to Engineering 7/11/2024 Designate Letter 18 Post Notice of Intent to Designate Post notice of intent to designate in at least three public places within boundaries DED 8/9/2024 of jurisdiction 19 Mail out Notice of Intent to Mail out Notice of Intent to Designate to go out within 10 days of notice posting. DED sends via State 8/12/2024 Designate Mail 20 Minutes prepared for use at Distribute to team SAA. Bond Counsel 8/23/2024 protest hearing 21 City Council Meeting City Council Protest Hearing City Council 9/3 2024 Draft Resolution to Designate the 22 Assessment Area and appoint the Bond Counsel 9/10/2024 Board of Equalization (BOE). Resolution to Designate the 23 Assessment Area and appoint the Resolution to Designate the Assessment Area and appoint the Board of Equalization DED 9/17/2024 Board of Equalization Transmittal Transmitted to Mayor's Office. (Mayor's Office) Resolution to Designate the 24 Assessment Area and appoint the Resolution to Designate the Assessment Area and appoint the Board of Equalization Mayor's Office 9/24/2024 Board of Equalization (City Transmitted to the Council Office. Council). 25 Publish Notice of Intent to Publish Notice of Intent to Designate on the Utah Public Notice Website DED 10/3/2024 Designate 26 Property Owners Written Protests Property owners who are protesting the assessment area. Also, the end of 60-day Recorder's Office 11/3/2024 Filing Deadline written protest period. 27 Compile Written Protests. Recorder's Office 11/4/2024 29 Delivery of Compilation of Compilation of protests sent to City Council. Recorder's Office 11/5/2024 Protests 30 Publishing of Written Protests Publishing of Written Protests on City & State public notice website. Recorder's Office 11/5/2024 31 City Council Meeting City Council announces the protest tally and if it exceeds 40%threshold. City Council 11/12/2024 32 City Council Meeting City Council adopts the Resolution to Designate the Assessment Area and appoints City Council 11/12/2024 the Board of Equalization. 33 Recording of the Resolution to Designate the Assessment Area & Record Resolution to Designate the Assessment Area and Notice of Proposed Salt Lake City 11/12/2024 - Notice of Proposed Assessment Assessment with Salt Lake County Recorder, within 15 days of adoption. Recorders 11/27/2024 34 BOE Notice and Dates of BOE Finalize Verbiage for BOE notice and dates of BOE meetings. Bond Counsel 11/22/2024 Meetings. 35 Mailing process for the BOE Begins 2 weeks before mailing date. Engineering 12/6/2024 notice. Publication and posting of time and location of the 3 consecutive meetings. Posted 36 Publication of the BOE hearings. in at least 3 public places at least 20 days, but not more than 35 days from the first Recorder's & DED 12/10/2024 BOE hearings dates. Published on the Utah Public Notice Website. 37 Mailing due to Recorder's Office Due 1 week before mailing date. Engineering 12/13/2024 for review. 38 Mailing of preliminary assessment Mailing sent to each property owner and each street address. DED 12/20/2024 & notice of BOE hearings 39 BOE hearings 9:00 am to 10:00 am Held on consecutive days by statute. Salt Lake City 1/7/2025 (public meeting). Recorders 40 BOE hearings 10:00 am to 11:00 Held on consecutive days by statute. Salt Lake City 1/8/2025 am (public meeting). Recorders 41 BOE hearings 1:00 pm to 2:00 pm Held on consecutive days by statute. Salt Lake City 1/9/2025 (public meeting). Recorders 42 Finalization of BOE Hearings Finalize the report DED 1/14/2025 43 BOE Report Completion BOE report completed, signed, and forwarded to City Council and Bond Counsel. DED 1/17/2025 44 Mailing of BOE Final Report BOE report mailed to objecting property owners. Begins 15 day appeal period. Engineering 1/23/2025 45 Assessment Ordinance Bond Counsel Draft Assessment Ordinance Bond Counsel 1 28 2025 46 Assessment Ordinance Assessment Ordinance transmitted to the Mayor's Office. DED 2/4/2025 Transmittal (Mayor's Office). 47 Assessment Ordinance Assessment Ordinance transmitted to the Council Office. Mayor's Office 2/7/2025 Transmittal (Council Office). 48 Budget submission for CBIA Submit budget to SLC Finance Department in anticipation of approval. DED 2/7 2025 49 City Council Meeting City Council accepts or modifies BOE recommendations and adopts or rejects City Council 3/4/2025 Assessment Ordinance. Center Business Improvement Execute Agreement between Salt Lake City and the vendor to manage the 50 Assessment Area Management DED Contract drafting and Execution assessmentarea. 51 Transfer properties into billing Engineering 3/20/2025 status. 52 Assessment Invoices and Billing Mail assessment notices and invoices to Property Owners by April 5, 2022 the Treasurer 3/21/2025 latest. Publication & Posting of the 1. Publication of the Assessment Ordinance on the Utah Public Notice Website. 53 Assessment Ordinance 2. Post a copy of the Assessment Ordinance in at least three public places within the DED/Recorder's 3/24/2025 jurisdiction boundaries. For at least 21 days Record Notice of Assessment I note that Utah Code 11-42-404(4) (b)(iii) requires the notice of assessment 54 Interest with Salt Lake County interest to "describe the property assessed by legal description and tax Salt Lake City 4/21/2025 Recorder. identification number." Metes and Bounds legal description provided by Recorder's Recorders Office. 55 Effective start date of the Must be specified in the Assessment Ordinance DED 4/21/2025 Assessment Ordinance 56 Assessment Payments Due Invoice Payments due from property owners [15 days after effective date of Treasurer 5/6/2025 Assessment Ordinance]