HomeMy WebLinkAboutCouncil Provided Information - 12/10/2024COUNCIL STAFF
REPORT
CITY COUNCIL of SALT LAKE CITY
tinyurl.com/SLCFY25
TO:City Council Members
FROM: Ben Luedtke, Sylvia Richards
Budget and Policy Analysts
DATE: December 10, 2024
RE: Budget Amendment Number 2 of Fiscal Year (FY) 2025
NEW INFORMATION
At the November 19 briefing, the Council passed three straw polls support of A-1, A-3, and A-4. The straw polls are
for initiating paperwork to purchase police vehicles while the manufacturer is still accepting orders, and early job
advertising for the 12 new police officers partially funded by the COPS hiring grant to help ensure they can
participate in the January academy instead of waiting for the next academy in May. Straw polls indicate the
Council’s informal position on an item but are nonbinding and do not guarantee how the Council will vote. Below
are new write-ups for items D-5, I-4, and I-5, and an updated vacancy report. The Council may consider closing the
public hearing and adopting some or all items at the December formal meetings.
D-6: Racial Equity in Policing Commission Recommended Trainings for the Police Department
($240,950 one-time from the Nondepartmental Public Safety Reform Holding Account)
The Commission on Racial Equality in Policing (CREP) has recommended that the City initiate training for members
of the Police Department on the history of policing in marginalized communities. This item would fund three new
one-time trainings. If the Council approved this funding request, then $1,290,439 would remain available in the
public safety reform holding account for future uses. The trainings are intended to be developed and delivered, if
possible, by local community-based trainers. A request for proposal would be developed to select the trainings.
I-4: Informal Public Benefits Analysis: Utility Rate Stabilization Fee Waiver
At the November 12th meeting, the Council approved an amendment to the Consolidate Fee Schedule to allow for a
waiver of the stabilization fee on water and sewer accounts if the line was unused for longer than 18-months. In
accordance with Utah State Code 10-8-2, Council will include this item as part of the budget amendment to
establish the minimal budget impact to the Utility. The waiver of fees will constitute less than a 1 percent impact to
the Utility budget for the fiscal year. (10-8-2 (2)(b))
I-5: Aligning Appointed Pay Plan with the Council Office Staffing Document
See Attachment 4 for the red lined version of the Appointed Pay Plan. Several changes are shown in the Council
Office section including removing positions that no longer exist and adjusting titles and pay grades. All the changes
are to bring the Appointed Pay Plan into alignment with the FY2025 staffing document the Council adopted as part
of the last annual budget. There are no budget impacts from updating the Appointed Pay Plan.
Project Timeline:
1st Briefing: November 19, 2024
2nd Briefing & Public Hearing: Dec. 3, 2024
3rd Briefing & Potential Adoption Vote:
December 10, 2024
Updated Vacancy Report
The Finance Department
provided a vacancy report dated
October 25, 2024, which is
summarized in the table to the
right. It’s organized from most to
least year-to-date (YTD) savings.
This is a snapshot of current full-
time positions that are unfilled by
the department. The report found
193 vacant positions in the City.
This report excludes several types
of positions if they are grant
funded, seasonal or part-time,
and some FTEs in the 911, Fire,
and Police Departments that are
authorized but unfunded to help
with turnover (such as hiring
entry level positions shortly
before expected retirements /
terminations). This report only
reflects the current fiscal year so
covering the period of July 1 –
October 25. It does not reflect
positions that have been vacant across multiple fiscal years. During the annual budget the Council requested that the
Administration include vacancy analyses as part of the hybrid zero-based budgeting / program-based budgeting
effort. Note the table shows both General Fund departments and enterprise fund departments. The 193 vacant
positions are approximately 5.5% of all FTEs in the City.
Policy Question:
Regular Vacancy Reports – The Council may wish to request that the Administration include regularly
updated vacancy reports with budget amendments similar to how impact fees tracking reports are regularly
provided. The Council could also request that departments provide updates on plans to address significant
staffing issues such as a high number of vacancies, or key leadership positions that are vacant.
Information below this line was provided at earlier briefings
Budget Amendment Number Two includes 31 proposed amendments with $54,211,296 in revenues and $73,124,104
in expenditures of which $3,477,524 is from General Fund Balance. The amendments are across seven funds with
twelve proposed general fund positions for new police officers and one position (City Prosecutor) being removed
that was previously added in Budget Amendment #1. Most expenses in this budget amendment are housekeeping
items found in section D. One of these funds will be a new fund associated with the Downtown Capital City
Revitalization Zone 0.5% sales tax. The amendments also include six new initiatives in section A and additional
housekeeping and grant related items, and one donation-related item. There are also four Council-added items.
Fund Balance
If all the items are adopted as proposed, including all the Council-added items, then the General Fund Balance
would be projected at 13.9% which is $4,627,100 above the 13% minimum target.
Tracking New Ongoing General Fund Costs for the Next Annual Budget
The table of potential new ongoing General Fund costs for the FY2026 annual budget is available as Attachment 1
at the end of this document. If all the items in Budget Amendment #2 are adopted as proposed by the
Administration, then the FY2026 annual budget could have $1,704,055 of new ongoing costs. The total new
ongoing costs from Budget Amendments 1 through 2 would be $6,207,570. Note that of the total cost, $4.1 million
would be needed if the Homeless Shelter Cities State Mitigation grant is not available for FY2026.
Straw Poll Requests
The Administration is requesting straw polls for three items listed below. Note that straw polls are an informal
indication of the Council’s support and are not legally binding. All three of the straw polls are being requested to
allow Fleet to begin paperwork to help meet the ordering window for purchasing police vehicles. There is no closing
Department
Estimated
Salary Savings
YTD
# of
Vacant
Positions
% of
Department's
Total FTEs
Airport 578,011$ 38 5.7%
911 450,896$ 24 24.0%
Police 412,169$ 35 4.6%
Public Utilities 359,453$ 28 5.9%
Fire 216,582$ 18 4.4%
Community & Neighborhoods 185,406$ 11 5.6%
City Council 112,464$ 4 10.3%
Attorneys Office 107,715$ 4 6.0%
Public Lands 97,007$ 9 5.4%
Finance 77,819$ 3 3.5%
Public Services 66,333$ 9 3.3%
RDA 64,222$ 2 5.7%
Economic Development 56,477$ 3 12.8%
HR 35,448$ 2 6.0%
Sustainability 13,984$ 2 3.1%
IMS 7,906$ 1 1.0%
Grand Total 2,841,892$ 193 5.5%
date, however, the manufacturer will stop accepting orders once available builds are filled, which is unpredictable.
Item A-1: Purchase Additional City Fleet Vehicles by using $3.9 million from the Fleet Maintenance Fund Balance
Item A-3: FY 24-25 COPS Hiring Program Grant to allow early job advertising to help ensure recruits can participate
in the January training academy
Item A-4: FY 24-25 Vehicles, Equipment, and Related Police Officer Costs Not Covered by the Homeless Shelter
Cities State Mitigation Grant
BACKGROUND/DISCUSSION:
No adjustments to the revenue budget are anticipated at this time.
Fund Balance Chart
The Administration’s chart below shows the current General Fund Balance figures. Fund balance has been updated to
include proposed changes for BA#1. Note that some Council-added items are proposed to use more from Fund Balance
that shown in the table below.
FUND BALANCE CHART
Based on those projections adjusted fund balance is projected to be at 14.29%. The additional Council-added items
would result in a Fund Balance projected to be at 13.9%.
A summary spreadsheet outlining proposed budget changes is attached. The Administration
requests this document be modified based on the decisions of the Council.
The budget opening is separated in eight different categories:
A.New Budget Items
B.Grants for Existing Staff Resources
C.Grants for New Staff Resources
D.Housekeeping Items
E.Grants Requiring No New Staff Resources
F.Donations
G.Council Consent Agenda Grant Awards
I.Council Added Items
PUBLIC PROCESS: Public Hearing
Vacancy Report (193 Vacant Positions)
The Finance Department provided a vacancy
report dated October 25, 2024 which is
summarized in the table to the right. This is a
snapshot in time of current full-time positions
that are unfilled by department. The report
found 193 vacant positions in the City. This
report excludes several types of positions if they
are grant funded, seasonal or part-time, and
some FTEs in the 911, Fire, and Police
Departments that are authorized but unfunded
to help with turnover (such as hiring entry level
positions shortly before expected retirements /
terminations). This report only reflects the
current fiscal year so covering the period of July
1 – October 25. It does not reflect positions that
have been vacant across multiple fiscal years.
During the annual budget the Council requested
that the Administration include vacancy
analyses as part of the hybrid zero-based
budgeting / program-based budgeting effort.
Impact Fee Unallocated “Available to Spend” Balances and Refund Tracking
Updated balances of impact fees are anticipated to be available later this month. There is one item (D-5) in this budget
amendment that would rescope transportation impact fees from one project to another. There are no proposed new
appropriations of impact fees at the time of publishing this staff report.
Section A: New Items
Note: to expedite the processing of this staff report, staff has included the Administration’s descriptions from the
transmittal for some of these items.
A-1: Purchase Additional City Fleet Vehicles ($3.9 Million one-time from the Fleet Maintenance
Fund Balance)
The Administration is requesting $3.9 million of one-time previously appropriated but unspent Fleet funding for
the purchase of vehicles as follows:
Department Current Acquire & Capital
Cost
Number Of Assets
CED $147,980.46 4
Fire $1,900,000.00 1
Police $464,625.75 5
Streets $1,381,834.61 5
Grand Total $3,894,440.82 15
If this item is approved by the Council, the Administration estimates the amount remaining in the Fleet Fund will be
$1.5 million, which is historically much lower than previous years. In response to the question as to whether Fleet has
a new policy not to maintain a fund balance, Fleet Administration indicated the following:
“ Fleet's budget is divided into two funds, Maintenance and Replacement. Internal service funds, in this case Fleet's
Maintenance Fund, should never carry a large fund balance as it is an internal operation for departments in the City.
The Fleet "new vehicle fund" (aka replacement fund) should carry a minimal fund balance.”
A-2: Enhanced Security Improvements at the Justice Court ($200,000 from General Fund Balance
then ongoing)
In August of 2024, the Justice Court Administration received a Vulnerability Assessment Report which evaluated the
Court’s security both inside and outside the Court building. The Administration is requesting $200,000 in ongoing
funding for security improvements at the Justice Court.
The Court may need to make future funding requests to implement other recommendations but may also satisfy those
needs through the Department of Public Service Safety and Security via a CIP application. This budget amendment
request addresses the primary and time sensitive need of the Court at this time, according to the report.
Policy Question:
Potential Efficiencies by Combining Security between City Facilities – Council Members may wish to ask
the Administration whether efficiencies could be gained by combining Justice Court security efforts with City Hall,
Washington Square, and Library Plaza security.
A-3: Community Oriented Policing Services or COPS Hiring Grant from the U.S. Department of
Justice for Two New Sergeants and 10 New Police Officers ($1 Million from Nondepartmental
Holding Account and $617,673 from General Fund Balance of which $689,953 is ongoing)
This item is related to item E-6 later in the staff report which is the budget step to accept the $1.5 million grant
from the DOJ. A-3 is the required local match from the City’s General Fund.
The City was awarded $1.5 million from the U.S. Department of Justice’s Community Oriented Policing Services
or COPS hiring grant. It partially funds 12 new police officer FTEs that will form two squads dedicated to the
Jordan River Trail and surrounding neighborhoods. The grant requires the City to maintain employment of the
new police officers for at least 12 months after the 36 months that the grant helps pay for. Historically, the City
has successfully applied for and received COPS hiring grants multiple times and has retained the officers beyond
the required four-years.
Over the four-year term, the grant provides $1.5 million and the General Fund will need to budget $5,480,115. The
table below breakout these estimated costs by fiscal year. When the grant term ends, $2,071,325 is the fully loaded
estimated annual cost for the General Fund to continue employing the 12 new police officer FTEs.
In the annual budget, the Council created a $1 million holding account in Nondepartmental for TBD Jordan River
trail service level improvements. The funds were intentionally left flexible to respond to different needs along the
river and adjacent trail. The Administration is proposing to use the full $1 million to help meet the required
$1,617,673 local matching funds for the COPS hiring grant. The remaining $617,673 would come from General
Fund Balance.
This item would approve ongoing costs that would be covered by the General Fund this fiscal year for:
$383,228 for the local match of salaries and benefits,
$306,725 for equipment and supplies, and
$45,720 for 12 body cameras and associated software licenses
One-time costs covered by the General Fund include:
$787,800 transfer to the Fleet Fund for new vehicles, and
$94,200 transfer to the IMS Fund for computers, software, mobile data terminals, and radios
Timing of New Jordan River Trail Police Squads and Police Department Staffing Update
The Department reports an academy class is scheduled to begin in January. New recruits typically take 10 months
to complete the academy and field training. When the 12 new recruits complete training they will be placed in
patrol positions and a corresponding 12 experienced patrol officers will be transferred into the new Jordan River
police squads. The public could start seeing the newly created squads in October or November next year. The
Department is recommending this approach to avoid creating a shortfall in patrol staffing levels.
If this item is approved, then the total staffing of police officers would increase to 630 FTEs (not counting 20
authorized but unfunded positions to help reduce turnover fluctuations). This includes 598 police officers paid by
the General Fund, and 32 partially or fully covered by grants: 1 for the DEA Metro Narcotics Task Force, 12 from
this new COPS hiring grant, and 19 by the Homeless Shelter Cities State Mitigation Grant.
The Departments reports 12 police officers are currently unavailable due to being on leave and 46 are in training.
STRAW POLL REQUEST: The Administration is requesting a straw poll on the $787,800 for new police vehicles
so the Fleet Division may initiate paperwork to place the order while the manufacturer is still accepting new
orders. The purchase order could not be finalized until the Council formally votes to adopt this budget item.
Vehicle manufacturer ordering windows have become less predictable in recent years. Some Council Members
have also proposed including early job advertising of the 12 new positions to help ensure the recruits can be
included in the January academy instead of waiting for the next scheduled academy in May.
Policy Question:
Short-term Resource Needs until New Squads are Deployed – The Council may wish to ask the
Administration what additional resources could help address public safety concerns along the Jordan
River trail until the new squads are deployed in October / November next year?
A-4: Vehicles, Equipment, and Related Police Officer Costs Not Covered by the Homeless Shelter
Cities State Mitigation Grant ($877,832 one-time from General Fund Balance of which $498,692 is
ongoing)
This is a follow up item from the annual budget that would shift ongoing costs from the Homeless Shelter Cities
State Mitigation to the General Fund and provide one-time funding for police officers’ vehicles, equipment, and
related costs. The Homeless Shelter Cities State Mitigation Grant award this year is $2,945,958 which is (-
$161,243) less than last year. Four new police officers were added this year bringing the total to 19 police officers
funded by the grant. The police officers are dedicated to the geographic area around the Geraldine E. King and
Gail Miller homeless resource centers. The grant also funds four civilian FTEs and a subaward to the Volunteers of
America or VOA. The grant would need to be approximately $4.1 million next year to fully cover the 23 FTEs,
equipment, supplies, and subaward to the VOA. The grant is subject to annual appropriations by the Legislature
and changes to the number of eligible municipalities.
Non-personnel costs related to the 19 police officers funded by the Homeless Shelter Cities State Mitigation Grant
are proposed to shift to the General Fund. This shift better aligns eligible costs with reimbursement deadlines
under the grant. For example, the City was unable to receive all reimbursable expenses under the grant in recent
years because of difficulty aligning vehicle and equipment expenditures with the grant deadline. The smaller grant
award is also insufficient to cover the cost of FTEs and all the vehicles and equipment needed by those FTEs.
The reduced grant award created a budget shortfall for ongoing costs would be covered by the General Fund:
$273,236 for ongoing supplies and equipment, and
$225,456 for ongoing police officer salaries
One-time costs covered by the General Fund include:
$262,600 transfer to the Fleet Fund for vehicles
$72,390 for 19 body cameras and associated software licenses
$44,150 transfer to the IMS Fund for computers, software, mobile data terminals, and radios
FY 24-25 State Homeless Mitigation Grant Officer Costs ($877,832
STRAW POLL REQUEST: The Administration is requesting a straw poll on the $262,600 for new police vehicles
so the Fleet Division may initiate paperwork to place the order while the manufacturer is still accepting new
orders. The purchase order could not be finalized until the Council formally votes to adopt this budget item.
Vehicle manufacturer ordering windows have become less predictable in recent years.
A-5: Downtown Capital City Revitalization Zone 0.5% Sales Tax Budget $25,982,860 ongoing in a
new dedicated fund)
Following the action by City Council to adopt the participation agreement and project area with the City and
Smith Entertainment Group, this item is to address the anticipated 0.5% sales and use tax revenue and expense
(budget) for the remainder of Fiscal Year 2025.
It is anticipated that this action will result in approximately $25,982,860 in revenues for the remainder of the
fiscal year, resulting in expenses of $25,982,860. The annual budget estimate is approximately $56,484,479. As
the agreement and notice period become finalized, a new Fund will be established and Finance staff will ensure
adequate accounting measures to track, report and monitor the Downtown Revitalization Zone Sales Tax.
The Council voted to endorse the proposed participation agreement and project area on July 9, 2024, and
submitted notice of the Council’s endorsement to the Revitalization Zone Committee on August 30, 2024. The
Revitalization Zone Committee approved the endorsed project area and participation agreement on September 17,
2024. The City Council adopted a resolution on October 1, 2024.
Per the Participation Agreement, the Administration plans to bring to the Council in a budget opening later this
fiscal year a proposal to create the Public Benefit Account for ticket fee revenue and the 1% of sales tax revenues to
cover the City's administrative expenses.
A-6: 3200 West Complete Street Additions ($100,000 one-time from the Quarter-cent Sales Tax
for Transportation Fund Balance)
This request would fund a new opportunity to add sidewalks and bike lanes to bridge a gap in the active
transportation network, connecting to West Valley City. 3200 West is a city arterial street which crosses under the
201 Freeway. UDOT is replacing the 201 Freeway bridge over 3200 West, which presents an opportunity for
changes under the bridge -- a tricky spot for walking and bicycling due to a lack of bike lanes and disjointed
sidewalks. This project would improve sidewalks and crosswalks, as well as add bike lanes under the bridge and
through the interchange. UDOT's project is scheduled for 2025 construction.
UDOT only recently extended the opportunity for these active transportation improvements to be added to the
bridge project and has asked the local municipalities (Salt Lake City and West Valley City) to contribute toward
adding these safety improvements.
Transportation would like to consider using the County 1/4 cent Transportation fund for this request versus using
General Fund balance.
In the annual budget, the Council appropriated $2 million one-time for the Livable Streets Traffic Calming
Program from the Quarter Cent Sales Tax for Transportation Fund Balance (separate from General Fund
Balance). The Council expressed an interest to continue annual funding for that program to reach all high need
neighborhood zones. It's estimated that there's $1 million remaining unappropriated in the Quarter Cent Sales
Tax for Transportation Fund Balance but this is pending confirmation by the annual financial audit in December /
January. Alternatively, there is existing complete streets funding from CIP that is eligible to be used for this
project.
Section D: Housekeeping Items
D-1: City Hall Earthquake Repair Insurance Funds Rescope ($3,488,282 rescope in the CIP Fund)
In Fiscal Year 2023 $7,252,300 was accepted by FM Global to pre-load funds for earthquake repairs to City Hall.
Of this amount, $3,764,018.74 (pending final invoicing) was spent and $3,488,281.26 is remaining. The project is
now being closed out and under warranty. The remaining balance has been approved by the insurer to complete
multiple repairs to other facilities that have been deferred thus far. Since the earthquake damage was considered a
one ‘loss event,’ all the FM Global funding is coming from one so-called ‘bucket.’ Since the City-County Building
repairs are complete, this request is to place remaining funds in a holding account for FM Global-approved
earthquake repair expenditures. This amount could change as projects are further along. When all repair projects
are closed out, the remaining funds will be returned to FM Global. These funds are all insurance proceeds and will
not impact the General Fund.
The Administration provided the below list of City buildings with eligible expenses from damage caused by the
March 2020 earthquake. The damage to these facilities was less critical than to City Hall.
Site/Location Anticipated
Completion Date
Fire Station #8 March 2025
Fire Station #14 December 2025
Pioneer Police Precinct April 2025
Public Lands Administration
Building May 2025
Fleet Shop Building April 2025
Police Training Facility June 2025
Jordan Park Maintenance Bldg June 2025
Rose Park Golf Maintenance Shed June 2025
RAC Athletic Complex North Building June 2025
Compliance Building 212 E 600 S June 2025
234 E 600 S June 2025
Central Business District 240 E 600 S June 2025
Facilities 248 E 600 S June 2025
Justice Court Building 333 S 200 E June 2025
D-2: Fleet Encumbrance Reappropriation ($10,580,117 from Fleet Fund)
This is the Fleet encumbrance rollover for vehicles that were committed to with the funds appropriated in Fiscal
Year 2024 or earlier, but that have not been received or completed and put into service. A summary of rollover
amounts is included below. An additional small amount of prior-year funding was encumbered for software
upgrades, a purchase that was also not fully expended by year-end.
Fiscal Year 2023 Orders: $2,863,947.37
Fiscal Year 2024 Orders: $6,502,52616
Upfit costs for all listed vehicles: $1,213,643.47
Total Rollover Request: $10,580,117.00.
D-3: WITHDRAWN
D-4: Landfill Projects ($7 Million one-time in the CIP Fund; Budget Neutral from County
Reimbursements)
The landfill CIP account was funded with $1.5M for various landfill projects that have been ongoing. The funds
placed in the account are applied to individual projects and then reimbursed by the County back to the General
Fund – which are considered as equal expense and revenue.
With the Council approved Environmental Engineer position, projects have been moving along at a much quicker
timeline. The now-current project module is for the "South Header and methane collection wells" - for capture of
methane gas emitting from the landfill which is then used for energy production. The construction start date has
now moved up to Spring '25. This $7M project will need funding secured before going out to bid this winter. The
accelerated construction timeline is why this item is coming to the Council in a budget amendment.
D-5: Additional Funding for Kensington Neighborhood Byway (Rescope $103,182 of CIP funds
and $42,833 of transportation impact fees both from a cancelled project)
This request is to rescope funds from the existing Appropriation for 1300 S Bicycle Bypass (pedestrian) and the
project for the- 1300 S Bicycle Bypass to construct a different bypass route than was originally envisioned at the
time of the original CIP application in fiscal year 2015. The original east-west bypass route was to parallel 1300
South to the north; the east-west Kensington Neighborhood Byway parallels 1300 South to the south.
The original northern route became unfeasible after a lengthy design process as UDOT declined to permit a new
bicycle/pedestrian crossing of State Street at Edith Avenue (1195 S) or Kelsey Avenue (1180 S) due to close
proximity to the 1300 South signalized intersection. A portion of the original appropriation was used to make
safety improvements to the TRAX rail crossing at Paxton Avenue, which then connects to existing bikeways on
Main St. This leaves two funding sources as outlined below, both dedicated to the 1300 South Bicycle Bypass.
The East-West Kensington Neighborhood Bypass runs parallel to 1300 South at approximately 1500 South and
will serve as a preferred bicycle route and alternative for those traveling East-West in the Ballpark neighborhood.
The other funding source, a federal grant from the Wasatch Front Regional Council, has already been rescoped to
fund the Kensington Neighborhood Byway. This request seeks to add the City's portion of the 1300 S Bicycle
Bypass to resolve a budget gap in the Kensington project, as UDOT has given approval for more significant
improvements at State Street and 700 East compared to the budget developed for the original Kensington funding
applications.
There is also an associated impact fee cost center tied to the original appropriation for 1300 S Bicycle Bypass
found in the 1300 S Bicycle Bypass (pedestrian) for $42,832.69. In consulting with the CIP Finance team, these
funds will either need to be used on a project or returned to the Street/Transportation impact fee Fund.
The Council recently appropriated $970,000 in FY2025 CIP for urban trails most of which is anticipated to go to
this project’s expanded scope. The Kensington Neighborhood Byway project has a current budget of $2,472,823.
The additional funding proposed in this item would increase the budget to $2,618,838. If this item is approved,
then the project’s expanded scope is expected to be fully funded.
D-6: Racial Equity in Policing Commission Recommended Trainings for the Police Department
($240,950 one-time from the Nondepartmental Public Safety Reform Holding Account)
At the time of publishing this staff report additional information was forthcoming on this item.
D-7: Prosecutor’s Office Changes since Budget Amendment #1 ($280,269 back to General Fund
Balance; removing City Prosecutor FTE; and Rescope $50,000 in the CIP Fund for Fifth Floor of
City Hall feasibility and structural study)
This item is in response to a previous item noted on Budget Amendment 1. In Budget Amendment 1 (Item A-1), it
was noted that the District Attorney's Office provided the City Attorney's Office notice of intent to termination the
interlocal agreement between the city and County. This item was to bring the function and various staff under the
City, resulting in termination of the contract effective December 31, 2024.
Following ongoing discussions, it was determined that the agreement will remain in place as is for the foreseeable
future. As a result, this item is to reverse the budgetary impacts and actions outlined in Budget Amendment 1.
It is important to note, however, that two (2) of the positions outlined in BA1 are proposed to remain as new,
ongoing FTEs. The two (2) new FTEs are outlined below. The City Prosecutor FTE would be removed and the
associated budget returned to General Fund Balance.
(1) Senior City Attorney – Class 39. The anticipated cost for 8 months is $157,635.74 in FY25, or $236,452
annually and; (1) Deputy Director of Administration - City Attorney’s Office – Class 40 (New position). The
anticipated cost for 9 months is $186,547 in FY25, or $248,729 annually.
Additionally, in BA1, the administration proposed $280,000 be rescoped and transferred to the CIP Fund to lease
office space, utilities, tenant improvements, furniture, fixtures, and equipment. Following council discussion, the
amount was increased to $472,298. This action is also being reversed, however, $50,000 is to remain in the CIP
Fund to conduct a feasibility and structural study for the current City Attorney’s (department) office space at City
Hall and the remainder of the Fifth Floor.
D-8: 911 Department Reclassifying Two Positions (Budget Neutral)
The 911 Department is proposing to reclassify an existing appointed executive assistant at pay grade 26 to a merit
Business System Analyst at pay grade 28. The change is intended to increase the technical expertise within the
Department and improve collaboration with IMS.
The second reclassification is an existing appointed deputy director at pay grade 32 to a merit assistant director at
pay grade 31. There are currently four merit assistant directors in the 911 Department which would increase to five
under this proposal. The assistant directors have been described as like division directors which are typically
appointed. There would no longer be a deputy director position in the 911 Department. A job description for the
assistant director position is available as Attachment 3.
Both reclassifications would change appointed positions to merit positions. The Administration included an
update to the Appointed Pay Plan in the transmittal that would require Council approval. The net impact of the
pay grade changes is estimated to be budget neutral so no additional funding would be needed.
Policy Question:
No Deputy Director in the 911 Department – The Council may wish to discuss with the
Administration how the 911 Department would function without a deputy director, especially in stances
when the director is unavailable. Over the years, some departments have proposed removing deputy
directors and the Council approved it but later the departments returned requesting to restore the deputy
director positions. This most recently occurred with the HR department.
D-9: University of Utah Donation for Sunnyside Park Improvements ($4,200,000 one-time)
The City received a donation from the University of Utah for $4,200,000 for improvements at Sunnyside park
(See Initiative F-2). This funding has been received through the Donation fund and will be transferred to the CIP
fund to facilitate the improvements planned for Sunnyside park.
D-10: Expense Budget Transfer from Non-departmental to the Police Department and Fire
Department for Wages ($2,131,513 from Non-departmental; $1,047,521 to the Fire Department
and $1,083,992 to the Police Department)
As part of the Fiscal Year 2025 Adopted Budget, budget was captured in Non-departmental to account for the
additional budget necessary to support increased Police and Fire wages because of updated MOUs. This item is to
transfer those funds from Non-departmental to the Police and Fire Department budgets, as follows:
General Fund: $1,854,416
Funding Our Future: $277,097
Fire Department: $1,047,521
Police Department: $1,083,992
Staff note: Items E-1 through E-4 are capital projects receiving nearly $10.4 million in grants from the State Transit
Transportation Investment Fund or TTIF. The City Transportation Division provided a presentation about these
four projects which is available as Attachment 2.
Section E: Grants Requiring No Staff Resources
E-1: TTIF 200 South Transit Corridor Project ($1,800,000 from Misc. Grants Fund)
This budget amendment is to recognize the City's funding availability grant award in the amount of $1,800,000 for
the purpose of completing the 200 South Transit Corridor project. Project Description: The 200 South Transit
Corridor Technology Upgrades will evaluate bus transit operations on 200 South between roughly 600 west and
University Street and identify strategies for improvement. The focus of the project will be on improving bus
operations through upgrades to intersection controls, which will likely include a combination of transit signal priority
(TSP), detection systems, cabinet/controller hardware, fiber optic communication, and connected vehicle (V2X)
systems. Salt Lake City has already made significant investments to rebuild the street to establish a Business Access
and Transit (BAT) lane and boarding islands; this project follows the initial roadway construction with focus on
transit operations and technology upgrades to further enhance the transit capacity and safety of the 200 South Transit
Corridor.
E-2: TTIF 400 South Multi-Use Trail ($6,356,000,000 from Misc. Grants Fund)
This budget amendment is to recognize the City's funding availability grant award in the amount of $6,356,000 for
the purpose of completing the 400 South multi-use trail. UDOT and SLC are partnering to create a multi-use trail on
the south side of 400 South from 900 West to 200 West, including the viaduct bridge over the railroad tracks. The
corridor is an important east/west connector and the project aims to maintain current vehicular capacity while
establishing a safe dedicated corridor for people walking, biking and rolling. The trail will feature art to enhance the
character of the surrounding area and make traveling along the trail an enjoyable experience.
E-3: TTIF West Temple Bike Transit Connections ($1,326,000 from Misc. Grants Fund)
This budget amendment is to recognize the City's funding availability grant award in the amount of $1,326,000 for the
purpose of completing the West Temple Bike Transit Connections. West Temple Bike Transit Connections-the project
will add buffered bike lanes in both directions of West Temple from Market Street to North Temple, improve
pedestrian crossings by adding medians and/or bulb outs and HAWK signals at the Market Street, Pierpont Street,
and 150 South crosswalks, and improve bus stops including bus boarding islands at a new protected intersection at
300 South.
E-4: TTIF Westpointe/Jordan Meadows Neighborhood Byway ($900,000 from Misc. Grants Fund)
This budget amendment is to recognize the City's funding availability grant award in the amount of $900,00 for the
purpose of completing the Westpointe/Jordan Neighborhood Byway. The Westpointe/Jordan Meadows
Neighborhood Byway will integrate active transportation infrastructure into the local street network to create a north-
south route through the Westpointe and Jordan Meadows neighborhoods that runs west of and parallel to Redwood
Road. This project will improve bicycling and walking along this route and increase neighborhood access to the Green
Line TRAX and planned SLC Westside Transit Hub. This route will provide access to transit at several points; notably
to TRAX on the south end, along the route itself and on 700 North. Also, it will enhance connectivity to the Northwest
middle School, Westpointe Park, Escalante Elementary School and Utah State Office complex at 1950 West North
Temple.
E-5: FY24 COPS Law Enforcement Mental Health and Wellness Act ($98,786 from Misc. Grants Fund)
This budget amendment is to recognize the City's funding availability through a grant award in the amount of $98,786
for the purpose of providing wellness and mental health resources to the police department. Project Description: Salt
Lake City will receive a grant under the DOJ through the COPS Office. Salt Lake City will use FY24 LEMHWA funding
to support training for the Wellness team, peer mentoring training for Peer support team including a mobile wellness
app for employees and their families and accompanying training; and overtime for Peer Support Team to expand
services in the department.
E-6: FY 24 COPS Hiring Program ($1,500,000 from Misc. Grants Fund)
Staff note: This item is related to item A-3 earlier in the staff report which is the budget step to authorize 12 new
police officer FTEs on the staffing document and provide $1.6 million from the City's General Fund as the required
local match to the $1.5 million COPS hiring grant.
This budget amendment is to recognize the City's funding availability through a grant award in the amount of
$1,500,000 for the purpose of hiring 12 new officers. Project Description: The Police Department will hire 12 new
police officers to facilitate deployment of 12 current officers who will be assigned to newly created squads. The squads
will focus on crime reduction, community safety, and expansion of services in areas to include the City’s portion of the
Jordan River Trail, as well as City parks and other recreational areas and residential and business areas.
Section F: Donations
F-1: WITHDRAWN
F-2: University of Utah Sunnyside Donation ($4,200,000 from Donations Fund)
This budget amendment is to recognize the City receiving a donation from the University of Utah for $4,200,000 for
improvements at Sunnyside park. Per the donation agreement with the University, the University will provide $1.0
million within 30 days of the effective date of the agreement. The remaining balance will be deposited into a third-party
escrow account within 30 days of receipt of the City’s notice that it has completed its public engagement process to
determine the improvements.
Quarterly progress payments will be released to the City from the escrow based on a construction schedule mutually
agreed upon by the City and the University. Per the agreement, these funds must be used for the project determined by
the public engagement process. The City may not use these funds for deferred maintenance or repairs except as required
to accomplish new, renovated, or upgraded amenities and infrastructure. Per the agreement, the City may also use these
funds toward mitigating the loss of the softball fields currently in Sunnyside park to other City parks. The funds from this
donation will be deposited in the City’s Donations special revenue fund and transferred to a CIP fund to be used for the
Project (see Initiative D-10 for CIP Funding).
Section G: Grant Consent Agenda No. 4
G-1: Mental Health Services to First Responders ($47,556 from Misc. Grants Fund)
Funding to support a year of a comprehensive and data-driven mental health and wellness platform to enhance the
mental well-being of its first responders. A platform of this type will provide essential wellness tools for early
detection and intervention, including web-accessible peer support and a wellness resource toolkit accessible through
iOS and Android-driven applications offering clinically validated wellness sessions and learning modules specifically
tailored for first responders, their families, and retirees. This resource will provide first responders with the tools to
build resilience and maintain mental wellness. Additionally, this will cover the cost of two mental health trainings for
SLC 911 (Help is on the way for Dispatch Training and an Emotion Intelligence training for SLC 911 managers.).This
grant is provided by the Utah State Department of Public Safety. The Public Hearing was held June 11 ,2024.
G-2: Utah State Board of Education Snack Grant ($6,000 from Misc. Grants Fund)
The Division of Youth and Family Services submitted a renewal application for reimbursement to provide nutritious
snacks to Youth City participants during summer of 2024. The Public Hearing was held on July 9, 2024.
G-3: State of Utah, Department of Public Safety, Bureau of Emergency Medical Services (BEMS)
($9,642 from Misc. Grants Fund)
This is Salt Lake City's annual BEMS grant from the state. Under Utah Code Ann. 53-2d-207, BEMS is allowed to
award annual grants to emergency medical services providers from the EMS Per Capita grant funds to assist in
providing emergency medical services. The Public Hearing was held March 5,2024.
G-4: Emergency Management Performance Grant ($18,000 from Misc. Grants Fund)
This is Salt Lake City's annual BEMS grant from the state. Under Utah Code Ann. 53-2d-207, BEMS is allowed to
award annual grants to emergency medical services providers from the EMS Per Capita grant funds to assist in
providing emergency medical services. The Public Hearing was held June 11, 2024.
Section I: Council-Added Items
I-1: City Hall Physical Security Improvements Holding Account Release (
On June 26, 2024 the Administration sent a transmittal requesting the Council release $123,133 for two projects
described below. In Budget Amendment #5 of FY2023, the Council put $1 million into a CIP Fund holding account for
one-time to be determined physical security improvements to City Hall. If the Council approved releasing these funds,
then the holding account would have a remaining balance of $586,867. The Council previously approved releasing
some funds in January this year:$ $83,733 for Camera System Upgrades (hardware and software): The current
camera system in use throughout the City and City Hall, manufactured by Pelco, is outdated and its software license is
set to expire at the end of 2024.
Due to the outdated technology and expiring license, the cameras and servers they operate on require replacement.
The City will be migrating to Milestone's system for use in City Hall. Milestone has already been successfully
implemented by the SLC Police Department in the Public Safety Building. Transitioning to Milestone will ensure
enhanced security and uniformity across the City infrastructure. $39,400 is needed for Emergency Notification
System Upgrades (hardware in three buildings). Emergency Management will be transitioning from the current RAVE
emergency notification platform to Titan HST. The Emergency Management Division will cover the subscription cost;
however, there is a hardware component associated with this change that needs funding. The necessary hardware will
be initially installed at City Hall, Plaza 349, and the Public Safety Building to support this new system. This first phase
will inform future deployments of hardware at other buildings.
I-2: Request to Reappropriate Funds for Reconnecting Communities Federal Grant for Local Match
($1.24 Million – Funding Our Future’s Fund Balance)
This is a reappropriation as the local matching funds for a federal reconnecting communities grant the City was
awarded to study and recommend solutions to the east-west transportation divide created by several railroad tracks
and Interstate 15. The study has a total budget of $3.74 million. UDOT is acting as the financial administrator for the
City. The Federal Highway Administration preferred this arrangement in part because UDOT already has the systems
to regularly manage federal transportation funds and meet the compliance requirements. The funding sources are:
-$1.97 million from the federal reconnecting communities planning grant
-$1.24 million from the General Fund
-$500,000 from UTA
-$25,000 from the RDA
-$5,000 from Public Utilities
Staff has communicated to the Administration Council Member interest in submitting federal grant applications for
implementation construction funding. Those applications may need to be submitted before the study is finalized
which could be in two years. There are limited federal funding opportunities to implement the results of the study but
the largest federal grants are scheduled to only be available for two or three more years. Most of these construction
grants are authorized by the Inflation Reduction Act and Bipartisan Infrastructure Law. Congressional authorization
would be needed to extend most of these grants beyond the next two or three years.
Policy Question:
Request Local Matching Funds in Annual Budget for Construction Grant Applications – The Council
may wish to request that the Administration include local matching funds in the next annual budget in anticipation
of the City applying for implementation construction grants from the Federal Government. The U.S. Department of
Transportation has previously provided guidance that grant applications are more competitive when there are local
matching funds and a coalition of supporting organizations.
I-3: Ivory University House Student Housing Project ($350,000 from FOF for Year One / FOF
Housing Allocation to CAN for Years Two through Five)
Council Member Petro has requested the Council’s consideration on this item. The Ivory Foundation has approached
the City about contributing towards the Ivory University House, a student housing project they are building adjacent
to the University of Utah campus on land owned by the Church of Jesus Christ of Latter-Day Saints. The City does not
currently have a financing tool to facilitate the development of affordable student housing in the manner that the City
has financing tools to facilitate general affordable housing, which is why this is coming through a budget amendment
request. Additionally, while tax credit programs like LIHTC are available for income-qualified persons on an Area-
Median-Income (AMI) basis, no such tool exists to help facilitate affordable student housing. The following are
general aspects of the proposal:
-25% of the student housing would be set aside for graduates of Salt Lake City school district high schools who
qualify for the highest amount of financial aid as determined through the student’s Free Application for
Federal Student Aid (FAFSA). This would guarantee that the family of the student is need based and not just
the student. Those families would also likely qualify for many of the other affordable housing developments
that the City invests in.
-This would serve approximately 150 students per year.
-The City would allocate $350,000 per year for 5 years to the project, through the City’s Funding our Future
housing allocation for a total of $1.75 million. The initial year would come from Funding our Future fund
balance.
-The term of the deed restriction on the affordable spaces is proposed to be 30 years in exchange for the City’s
investment.
-The City would require annual reports including the number of students served.
The Administration is still working on details that could be included in a potential contract, should the Council
approve this funding. Because it would be a contractual obligation for 5 years, it would be included in Funding our
Future budget appropriations for the next 4 budget cycles and would be removed from the budget once the term of the
contract is complete.
Policy Questions:
Long-term City Strategy for Affordable Student Housing – The Council may wish to ask the Administration
if it would like to consider a longer-term strategy for the City to use its housing dollars to facilitate affordable student
housing for all of the universities and community colleges in Salt Lake City.
Council Approval of Final Terms – The Council may wish to make the funding contingent on approval of final
terms of the agreement.
I-4: PLACEHOLDER - Public Utilities Stabilization Fee Waiver for Instances of Non-use
At the time of publishing this staff report additional information was forthcoming on this item.
ATTACHMENTS
1. Council Request: Tracking New Ongoing Costs to the General Fund
2. Transit Transportation Investment Fund or TTIF presentation from the City’s Transportation Division on four
capital projects receiving TTIF funding
3. 911 Division Assistant Director Job Description
4. Appointed Pay Plan Redlined Version
ACRONYMS
BEMS – Bureau of Emergency Medical Services
CAFR – Comprehensive Annual Financial Report
CDBG – Community Development Block Grant
CREP – Commission on Racial Equity in Policing
CIP – Capital Improvement Program
COPS – Community Oriented Policing Services
DOJ – Department of Justice
FOF – Funding Our Future
FTE – Full time Employee / Equivalent
FY – Fiscal Year
GF – General Fund
iOS – I-phone Operating Software
IMS – Information Management Services
RAVE Alert – Mobile Emergency Notification System
UDOT – Utah Department of Transportation
ATTACHMENT 1
Council Request: Tracking New Ongoing Costs to the General Fund
Council staff has provided the following list of potential new ongoing costs to the General Fund. Many of these are new FTE’s approved during this fiscal year’s
budget amendments, noting that each new FTE increases the City’s annual budget costs if positions are added to the staffing document. Note that some items in the
table below are partially or fully funded by grants. If a grant continues to be awarded to the City in future years, then there may not be a cost to the General Fund
but grant funding is not guaranteed year-over-year.
Budget
Amendment Item
Potential Cost
to FY2026
Annual Budget
Full Time Employee
(FTEs)Notes
#1
Item A-1 Attorney’s Office
Organizational Structure
Change
$722,888
3 FTEs:
1 City Prosecutor
1 Senior City Attorney
1 Deputy Director of
Administration
City Prosecutor $178,278 for 9 months/$237,704
annually
Senior City Attorney Class 39 - $157,635.74 for 8
months/$236,454 annually
Deputy Director of Administration Class 40 -
$186,547 for 9 months or $248,730 annually.
At the time of publishing this staff report, the cost to
lease office space is unknown. The cost could be more or
less than the current budget under the soon to be
terminated interlocal agreement with the District
Attorney’s Office.
#1
Item D-8
$171,910
1 FTE:
Capital Asset Planning
Financial Analyst IV
position
Inadvertently left out of the Mayor’s Recommended
FY2025 Budget. Position would be dedicated to impact
fees compliance tracking and reporting for new state
requirements. Impact fees fully reimburse the General
Fund for the position’s cost.
$2,945,957 grant
funding*
4 FTEs:
3 Officer positions
1 Sergeant position
*Amount of grant funding needed in order to fully cover
the ongoing costs including the new FTEs.
#1
Item E-1 Homeless
Shelter Cities Mitigation
Grant FY25
Costs currently paid for
by the Homeless Shelter
Cities Mitigation Grant in
FY2024 that might be
shifting to the General
Fund in FY2025 $662,760
For ongoing costs related
to 15 existing FTEs; the
grant funds a total of 23
FTEs
$662,760 is needed for ongoing equipment for all 15
officers. The Administration is checking whether existing
budgets could absorb some of these costs.
#2
Item A-2 Enhanced
Security at Justice Court
$200,000
A security report identified an issue needing to be
addressed immediately.
Budget
Amendment Item
Potential Cost
to FY2026
Annual Budget
Full Time Employee
(FTEs)Notes
#2
Item A-3 Community
Oriented Policing Svcs or
COPS Hiring Grant from
U.S. Dept. of Justice for 2
new Sergeants & 10 new
Officers FY 24-25
$1,285,642
in FY2026
For ongoing costs related
to hiring 2 new Sergeant
FTEs and 10 new Officers
in the Police Dept.
Ongoing costs include grant salary match plus vehicles,
supplies & equipment. After the 48 month grant period
ends, the estimated annual cost to retain the 12 police
officers is $2,071,325.
#2
Item A-4 Vehicles, Equip-
ment & Related Police
Officer costs not covered
by the Homeless Shelter
Cities State Mitigation
Grant FY24-25
$498,692 is
ongoing
For ongoing costs related
to the hiring of new
officers
Ongoing costs include ongoing salary increases, supplies,
body cameras, vehicles, and computers.
#1 & #2
D-7 Prosecutor’s Office
Changes since Budget
Amendment #1
(-$280,279)
back to General
Fund Balance
1 FTE Removed
City Prosecutor FTE
removed
Reverses a portion of budgetary impacts & actions
outlined in BAM#1, Item A-1.
TOTAL $6,207,570 38 total FTEs of which
15 are New FTEs
Note that of the total cost, $4.1 million would be needed
if the Homeless Shelter Cities State Mitigation grant is
not available for FY2026