HomeMy WebLinkAboutCouncil Provided Information - 5/6/20252
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COUNCIL STAFF REPORT
CITY COUNCIL of SALT LAKE CITY
tinyurl.com/SLCFY25
TO:Council Members
FROM: Austin Kimmel, Sylvia Richards, Jennifer
Bruno and Allison Rowland
Budget and Policy Analysts
DATE: April 15, 2025
RE: Budget Amendment Number 5 of Fiscal Year (FY) 2025
New information
Due to a noticing issue, the City Recorder’s office is requesting that the Council continue the public hearing to May 6,
2025. Also, in an effort to avoid additional workload involving a sixth budget amendment during the annual budget
process, the Administration is proposing to add four New Items, (A-16 through A-19) to Budget Amendment No. 5.
A-16: National League of Cities 2025 City Summit Conference for the NLC – (Rescoping $250,000 from
the Mayor’s Office of existing personnel budget)
The City was chosen to host the 2025 City Summit NLC conference November 19th through November 22nd. Generally,
host cities are responsible for the program structure, content, logistics, and marketing. Specific expectations of host cities
are detailed below.
The Administration anticipates the costs related to this event to be more than $250,000, with $250,000 coming from the
Mayor’s Office existing personnel budget rescope, and an additional $250,000 coming from a request included in the
FY25-26 Mayor’s Recommended Budget. The transmittal indicates that expenses above the $500,000 will be covered by
fundraising. There will also be opportunities for sponsorships.
Events Approximate Number of Attendees
a. Conference closing events, including venue,
dinner and entertainment.
1,500 adults
b. An NLC Board of Directors dinner (typically
hosted by local elected officials, including transit,
a meal and a host city gift)
300 adults
c. A youth program for high-school aged students,
partnering with the City’s YouthCity program,
including a venue, food and entertainment.
250 children
d. General food and entertainment expenses
typically cover the opening session and
registration bags, general and educational
sessions, a delegates’ luncheon and snacks.
TBD
e. General transportation shuttle services for
attendees to and from official events held offsite
(separate from mobile workshops) including the
board dinner, closing event and potentially TRAX
passes.
TBD
Project Timeline:
Consent: April 1, 2025
1st Briefing: April 1, 2025
2nd Briefing: April 8, 2025
3rd Briefing & Public Hearing: April 15, 2025
Potential Adoption Vote: May 6, 2025
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f. Approximately 10-15 mobile workshops with
expenses for venue fees, tour fees, and round-trip
transportation
TBD
g. Welcome room and a booth at the conference
center; welcome room for spouses and guests, and
the booth to provide information about the city.
(Things to do, local tours and other resources.)
An airport arrival welcome and information
booths at hotels may also be included.
TBD
(The following write-ups are from the Administration.)
A-17: Public Safety and Streets Maintenance Vehicles – Funding from Funding Our Future (FOF)
($5.2 million one-time from FOF)
The Administration is requesting a straw poll for this item.
The Administration is proposing to accelerate the Funding Our Future budget for vehicle replacements by adding the item
to Budget Amendment #5 instead of the FY26 annual budget. The uncertainty surrounding Federal tariff policies is a
significant risk. At the time of publishing, the 90-day pause on global reciprocal tariffs excluded the 25% tariffs on
imported vehicles and imported parts (even if the vehicle is assembled in the US). If reciprocal tariffs go into effect again,
then it’s unclear to what extent those costs could be in addition to the 25% tariffs currently in effect. The City previously
funded vehicle replacements from Funding Our Future at a similar ~$5 million level in FY2022, FY2023, and FY2024.
The Fleet Division provided the below breakout of how the $5.2 million would be used based on a worst-first replacement
schedule. If this funding is approved, then the Fleet Division would meet with the Fire Department, Police Department,
and Streets Division to review these vehicles to ensure they align with the department’s priority needs, and if needed
adjust individual vehicles.
The Administration is requesting a straw poll on this item so the Fleet Division may initiate paperwork to place the orders
while the manufacturer is still accepting new orders. The purchase order could not be finalized until the Council formally
votes to adopt this budget item. Vehicle manufacturer ordering windows have become less predictable in recent years and
the impact and timing of tariffs on vehicle pricing is uncertain at the time of publishing.
$4 million for public safety vehicles:
-$2.6 million for 40 police hybrid SUVs
-$1.416 million for three fire vehicles of which $1.3 million is a fire engine pumper and $116,000 for two F150
hybrid trucks
-The Fleet Division monitors electric fire engines for potential future purchases as these are still relatively new on
the market and are more expensive upfront
•$1.2 million for street maintenance vehicles:
-$484,000 for a street sweeper
-$335,000 for a dump trucko$216,000 for a tractor truck
-$90,000 for an F350 truck (currently no hybrid option)
-$75,000 for a trailer-mounted melter for applying sealant materials.
A-18: Request for Additional Police Overtime ($1 million from the General Fund)
The Police Department is requesting additional funding for targeted overtime to help ensure appropriate staffing coverage
and maintain core public safety functions across the City. This request is driven by an increase in calls for service, strategic
crime prevention efforts, and special event demands, all of which require a flexible, responsive workforce beyond standard
current staffing levels. The requested overtime will support the Police Department’s ability to:
-Respond to rising 9-1-1 and non-emergency calls for service, which have increased by 5% in 2025 when compared to
2024 (January 1 -April 10). Deploy officers proactively in crime hot spots using the Police Department’s stratified policing
approach, which prioritizes resources based on crime patterns and community risk. The Police Department’s proactive
policing has increased 15% when compared to2024 (January 1 -April 10).
-Provide staffing for high-visibility public safety initiatives, including: The Jordan River Trail, where enhanced operations
target violent crime, drug activity, and environmental hazards. As of April 7, 2025, officers working the specific JRT focus
area have made nearly 400 jail bookings and responded to more than 3,300 calls for service. Downtown safety, including
foot patrols and evening coverage for entertainment zones and business corridors. Parks and other open spaces, where
visible police presence can reduce disorder and increase public confidence. Additionally, the Police Department in 2025
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has experienced a notable uptick in free speech, protest, and large-scale public events, which require significant officer
time for traffic control and crowd management. SLCPD have staffed approximately 24 protest or demonstration-related
events since the first of the year and it is anticipated we will exceed the previous year’s 62 such events.
As of April 7, 2025, the SLCPD has booked more than 1,500 individuals into the Salt Lake County Metro Jail and have
issued more than 1,200 citations in lieu of booking. Securing this overtime funding also helps ensure the Police
Department’s operational readiness and ability to respond to critical incidents, warrant execution, investigations and
obtaining of evidence, and collaborative operations with local, state, and federal partners as part of SLCPD’s public safety
mission. Divisions within the Police Department impacted by this request include Patrol, Investigations, and Special
Operations, including the SLCPD’s Gang Unit and Violent Criminal Apprehension Team. This overtime investment will
allow the SLCPD to remain proactive, adaptable, and responsive to the evolving needs of Salt Lake City. The (in the
Administration’s transmittal) provides a snapshot in time vacancy report for the Police Department’s current FTE
positions that are unfilled and the associated YTD savings. The Department has utilized the$1.3 million of vacancy savings
shown in the table to cover overtime up to this point in FY25.
A-19: Funding for Citizenship Classes, Application Fees, and English Language Classes – ($50,000
one-time from the General Fund)
This item would provide $50,000 one-time to the Good Samaritan Foundation and No Mas A Stranger’s path to
citizenship program which is a free legal clinic that assists legal permanent residents to pursue citizenship. A secondary
part of the process is to teach English skills and learn about the local community to help them become more active and
productive community members. $38,000 would allow 50 participants to have the filing fee covered on the N-400 forms:
$760 paper/$710 online for each. Some of the participants may qualify for a fee waiver through USCIS guidelines because
of their income. The remaining $12,000 would provide citizenship classes by the Guadalupe Center and English Skills
Language Center (ESLC).
Individuals who enroll will be chosen through an application process. Participants will take citizenship preparation classes
offered by a partner nonprofit with established programs. The program will include city-focused, and city-led sessions in
collaboration with other community partners. Additional details of the program are summarized below. Citizenship
Preparation Class: Partner with Guadalupe Center and ESLC to teach the classes and host the program.
Additional details of the program are summarized below:
Citizen Preparation Class:
-Partner with Guadalupe Center and ESLC to teach the classes and host the program.
-Classes will be marketed with the assistance of the community partners who already work with legal permanent
residents.
o Market the program through printed flyers at strategic locations such as community centers and public
libraries, as well as social media accounts.
o Educate participants on civic duties and create opportunities to prepare and exercise them.
o Create a civic education and engagement component involving specific city departments and elected officials:
Elected Leaders Nights
o Invite elected leaders to share with the class the importance of civic duties and community participation.
(council members, judges, etc to be invited) voting laws and process –County Clerk’s Office representative to
discuss laws, how to register to vote, and the voting process
o Jury Duty –Judge to present on what it means to serve on a jury Public Safety Night –Police and fire
departments can speak to the services they offer to the community’s Know Your City –an evening to share
other info about city departments/city work as well as volunteering.
Preparation and testing: Provide support between the time the classes end and the USCIS interview date for each student
by either creating a support group or contacting participants individually. Encourage them to take practice tests and
review class materials to prepare for their test.
o Celebrate with class participants when they take their Oath of Allegiance and become U.S. Citizens.
o Recognize program participants in Council Meetings for their efforts and as new Americans.
Community participation: Each participant will commit to completing a minimum of 40 to 60 service hours in the 6
months following cocompletion of the program. It can be completed in any of the following ways:
o Volunteer for the Know Your Neighbor Program Join a nonprofit or community board
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o Volunteer as an observer or poll worker for upcoming elections Volunteer in any city-sponsored event
Volunteer with any local nonprofit Volunteer at a school
Reporting: the agencies will provide clear reporting on the number of residents served & outcomes.
Council Added Items
Item I-1 – Advantage Services Increase - $320,000 – Source: vacancy savings (Discussed on 4/8)
The adopted FY 25 budget for Advantage Services is $1.4 million. At the current usage rate, this would be fully expended
by the end of April. The Administration indicates the primary reason is the higher-than-anticipated usage rate for the
team, as well as expanding the team’s availability from 5 days a week to 7 days a week, to keep up with demand. To make
up the difference for FY 25, the Administration is proposing to use vacancy savings within the Community and
Neighborhoods budget. Because this is shifting personnel funds to non-personnel usage, it would need to be approved by
the Council. The Administration indicates that it will plan to include the full cost of the increased service in the FY 26
budget, as this has become an essential element to the City’s public safety plan.
New - The following two items are tangentially related to the larger policy discussion the Chair has scheduled on the
Council’s Communication budgets. Because they have already been discussed between some Council and community
members, they are included as Council Added items while that policy discussion is pending. The Council could decide to
approve these items regardless of the conclusion of the policy discussion.
Item I-2 – Council Added Item – Mead Avenue Underpass - $3,000 - $6,000 – Source: Council Office
Communication Budget for District 4 and/or District 5
On March 25th at a special meeting of the Community Reinvestment Agency (CRA), the Board straw polled support of
dedicating $50,000 from State Street Strategic Intervention funds to the Mead Avenue Underpass project, which the
Central 9th Community council is organizing with community member Nick Rimando. The project would provide
activation and neighborhood connectivity for a currently-unused UDOT overpass. Community stakeholders and the CRA
are continuing to work with UDOT on logistics of implementing these projects. Council Members Mano and Lopez Chavez
have been discussing with community stakeholders ways to add to the project budget, including potentially using $3,000
from the communications budgets for D4 and D5.
Item I-3 – Council Added Item – Art in D4 - $15,000 – Source: Council Office Communication Budget –
District 4
Council Member Lopez Chavez has been working with stakeholders in the community to commission a piece of art for D4,
that would be located on private property but would be prominent and public facing. The advantage of this approach is
that it would be maintained by the private property owner and would not an ongoing drain on City resources. It would also
be implemented more quickly that the typical City process through the Arts Council.
The Administration has provided responses to several of the follow-up questions raised by the Council at the April 1
briefing. They are included as an attachment to this staff report.
The following information was provided for the April 1, 2025 work session. It is provided again for reference.
Budget Amendment Number Five includes 20 proposed amendments, including $2,855,699 in revenues and $9,109,320 in
expenditures. The amendment proposes changes in six funds and moving 2.0 general fund positions from the Mayor’s
Office; 1 position will be moved to Public Lands, and one will move to IMS. With the adoption of Budget Amendment #5,
the available fund balance will be 20.81 percent of the FY 2025 Adopted Budget. If the item is adopted as proposed, then
Fund Balance would be $37,533,578 above the 13% minimum target.
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Fund Balance
While the increased General Fund Balance is
positive for the City’s fiscal position, it’s
important to note that the annual budget has
used an escalating amount of one-time
General Fund Balance revenues to fill the
annual budget structural deficit. The chart to
the right was provided by the Finance
Department to show how much General
Fund Balance was used in the past seven
fiscal years. Note the City’s current fiscal year
is FY2025 so the FY2026 column is only for
discussion purposes to show the impact of
the trend continuing. The Council may wish
to discuss with the Administration policy
goals for the use of General Fund Balance in
the next annual budget such as whether
reducing the reliance on one-time funding to
fill the structural deficit.
Tracking New Ongoing General Fund Costs
for the Next Annual Budget
The table of potential new ongoing General
Fund costs for the FY2026 annual budget is
available as Attachment 1 at the end of this
document. The total new ongoing costs from
Budget Amendments 1 through 5 would be
$6,381,054. Note that of the total cost, $4.1
million would be needed if the Homeless
Shelter Cities State Mitigation grant is not
available for FY2026.
UPDATED Fund Balance Chart
The Administration has provided an updated revenue chart. Based on revenue data across the first part of the fiscal
year, it is proposed that revenues will be approximately $8.59 million above the FY 2025 Adopted Budget.
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UPDATED Fund Balance Chart
The table below presents updated Fund Balance numbers and percentages based on the proposed changes included in
Budget Amendment #5.
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With the complete adoption of Budget Amendment #5, the available fund balance will decrease to 19.52 percent of the FY
2025 Adopted Budget. If all the items are adopted as proposed, then Fund Balance would be $31,333,578 above the 13%
minimum target.
A summary spreadsheet outlining proposed budget changes is attached, which can be modified as determined
by the Council.
Impact Fee Unallocated “Available to Spend” Balances and Refund Tracking
The table below is current as of February 28, 2025. Impact fees must be encumbered or spent within six years
of the City receiving them. Expired impact fees must be returned to the entity who paid them with interest
over the intervening six years.
Type
Unallocated
Cash
“Available to
Spend”
Next Refund Trigger
Date
$ Expiring
in FY2027
Fire $750,546 More than two years away -
Parks $8,807,661 More than two years away -
Police $1,625,193 More than two years away -
Transportation $3,682,347 More than two years away -
Note: Encumbrances are an administrative function when impact fees are held under a contract
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PUBLIC PROCESS: Public Hearing
Section A: Grants Requiring No Staff Resources
A-1: 400 South Bridge Reconstruction over Jordan River – ($3,5000,000 – one-time from the County
Quarter Cent Fund Balance)
The Administration is requesting $3.5 million from the County quarter cent sales tax fund balance to fully fund
the 400 South bridge over the Jordan river. $4 million was allocated in FY 25, bringing the total to $7.5
million. Based on structural analysis, the bridge is at risk of being further downgraded, meaning emergency
vehicles and UTA buses may not be allowed on it until it is fixed. Funding it now would enable sooner
construction. The remaining fund balance in that account would be approximately $2 million if this item is
approved.
For more background on the inspection of the bridge and other funding for the project please refer to the
Administration’s transmittal.
A-2: Withdrawn prior to transmittal
A-3: Community Land Trust Program Funds Allocation – ($310,000 – one-time from Community Land
Trust)
The Administration is requesting funding from dormant program income fund dollars to repair various homes
in the Community Land Trust program. In previous discussions the Council indicated a willingness to allocate
funding within the program, acknowledging that the Administration was working on a more comprehensive
policy for the CLT. The administration indicates they expect to transmit that in April.
Policy question – the Council may wish to schedule a more in depth discussion on the Community Land Trust
when that policy is received from the Administration, particularly if there are budget adjustments that
could/should be made for the FY 26 budget.
A-4: Hive Pass Funding for Passes and Continuing Greenbike Membership – ($135,000 – one-time from
the General Fund
Due to increased usage of the HIVE pass, the administration is requesting $114,000 to help keep up with
demand. The budget was reduced a few years ago to align with usage, but between FY 24 and FY 25, usage
increased. This will bring the total general fund amount to $464,000, which is based on projected usage. The
Administration indicates it will include this increased cost in the upcoming budget year.
The Administration is also requesting $8,500 to cover related GreenBike memberships for HIVE pass users.
For the last seven years UTA has been paying for these memberships. However, current UTA leadership is not
interested in continuing the investment. The Administration is planning to include this in the budget for the
next three years.
Policy question – The Council may wish to discuss whether it is interested in the City providing the GreenBike
memberships, and if the Council is interested in funding this service long-term. Council may wish to ask the
Administration if UTA was approached to identify additional funds.
A-5: Expanding Scope of FY25 Funded Restroom Study to Include Assessment of All Public Restrooms –
($75,000 one-time from the General Fund)
Note: Public Lands coordinated with CAN on Items A-5&6. The Administration is proposing to allocate
$75,000 of the $500,000 set aside by the Council for “Public Hygiene Pilot program” to expand the scope of
the Fairmont Park Restroom Study. $100,000 was allocated in FY 25, and the additional $75,000 will enable
the study to be City-wide.
Policy question – the Council may wish to ask the administration for more information about what is expected
to be included in the scope and if there are any specific policy goals they wish to achieve with this study?
A-6: Public Hygiene Pilot Program – ($425,000 – one-time from the General Fund)
Note: Public Lands coordinated with CAN on Items A-5&6. The Administration is requesting the Council
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release funding for the Public Hygiene pilot program, originally allocated in FY 2025. The new amount would
be $425,000. The Administration is working on releasing an RFP for proposals. The Administration’s
transmittal indicates that the RFP would ask for providing “new and/or increased hygiene and outreach
services for unsheltered individuals experiencing homelessness in SLC. Proposals can include mobile services
or improving/expanding existing stationary facilities.”
Policy question – the Council may wish to evaluate whether reducing the funding from the original $500k
allocated would potentially reduce the scope of impact of this pilot project. The Council could elect to make up
the funding from fund balance.
A-7: Additional Funding for Construction Mitigation – ($270,000 – one-time from the General Fund)
Due to high demand, the Administration is requesting $270,000 from general fund balance to add to the
construction mitigation grants administered by Economic Development. When the Council increased this
funding in the FY 25 budget, several Council Members expressed an interest in fully funding requests, given the
increased construction activity in the City. In FY 25 the Council allocated $600,000. Economic Development
anticipates $270,000 in additional funding will fully address requests for the remainder of the fiscal year.
Additionally Economic Development indicates that they will make these funds available to businesses that have
been awarded funds in previous rounds. This funding would allow an additional 90 small businesses to receive
grants. Staff asked the Administration if the new amount of $870,000 should be included in the FY 26 budget.
The Administration indicates that they expect most major street construction projects to be wrapped up by the
next fiscal year.
Policy question – the Council may wish to have further discussion about other anticipated construction
projects that may have business impact, to inform the FY 26 budget.
A-8: Animal Services Contract Increase True-Up – ($398,281 – one-time from the General Fund)
The Administration is requesting additional funding for the contract with Salt Lake County for animal services.
The Contract was finalized after the FY 25 budget was adopted, which is why it wasn’t included. The new
contract pricing is $398,281 more than the current budget, and is due largely to inflationary increases, and
does not include any service level increases.
The Council may wish to ask the Administration if there is a way to adjust the timing of contract negotiations
so they can be included in the timing of the annual budget process.
A-9: FY25 Water Stabilization Monthly Fixed Fee (Water for $281,965); FY25 Water Stabilization
Monthly Fixed Fee (Sewer for $65,495); FY25 Water Stabilization Monthly Fixed Fee (Franchise Fee Tax
$72,752) for a total of $420,212 one-time funds from the General Fund
The Administration is requesting $420,212 of funding from general fund balance to cover the cost of the water
stabilization fee charged to the City as a water user (water, sewer, and stormwater) – calculated based on each
meter, and the size of each meter. The Public Lands department was not aware of this fee proposal at the time
of the FY 25 budget. Public Utilities will likely have a new rate structure in time for the FY 26 budget request, at
which time Public Lands will evaluate the budget need.
A-10: Storm Water Impact Fees ($36,091 one-time from the General Fund; $269,654 one-time from the
General Fund and $269,654 from the CIP Fund)
The Administration is requesting one-time funds to cover $305, 745 in stormwater impact fees relating to
Parks/CIP projects that were not included in those original project budgets – including Sugar House Park
Pavilion and several other CIP projects funded in FY 25. The Administration is evaluating how to
operationalize including these fees in project budgets in the future.
For background information on the City’s stormwater fee and fun, please refer to the Administration’s
transmittal.
A-11: Public Safety Plan – Westside Parks Security Guards – ($59,430 one-time from the General Fund)
The Public Lands department is requesting $59,430 to add additional security detail in westside parks, as
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contemplated in the Public Safety plan proposed by the Mayor in January 2025. This funding would provide
funding for services from April-June.
Policy question – The Council may wish to discuss with the Administration whether funding for security
services will be included in the FY 26 budget, and if so, the duration of those services.
A-12: Updating Four Sections of the Impact Fees Facilities Plan – ($80,000 one-time from the CIP Fund)
The Administration is requesting $80,000 from the various impact fee accounts to update all sections of the
Impact Fee Facility Plan – Fire, Police, Parks and Transportation. The Council previously approved an update
to the transportation in FY 24. This would enable all sections to be updated. The last comprehensive update
was in 2016. Updated plans ensure that impact fees are set based on realistic/current cost estimates for
improvements relating to growth, and that growth estimates are based on current data. State code governs the
impact fee facility plan process, including allowable uses for impact fees. The analysis must be completed by a
consultant approved in the impact fee analysis field.
A-13: Mayor’s Office Transfer of 2 FTE’s to Two Departments – (Budget Neutral)
The Administration is proposing to shift two FTEs out of the Mayor’s office into other City departments:
-One is a Constituent Services and Office Coordinator (N19), which is currently occupied, to support the
administrative functions of the Public Lands Department, in a project coordinator role.
-One is a vacant Community Liaison position (E26), currently focused on language access, that would move to
IMS and reclassified as a Communication Specialist I (E27). Due to the reclassification, the position would
cost more annually, but for FY 25 would be absorbed by IMS.
This is a budget amendment request because the dollar amounts would need to be moved from the Mayor’s
office to Public Lands and IMS.
Policy question – The Council may wish to ask the Administration for an update on City-wide communication
strategy, including any relevant metrics.
A-14: Ranked Choice Voting Education and Outreach – ($50,000 one-time from the General Fund)
As discussed during the Council’s December discussion on Ranked Choice Voting, the Administration is
proposing to add $50,000 in one time money from the general fund balance to support outreach efforts
relating to this voting process. This is in addition to funds that are anticipated to be included in the FY 26
budget. Adding funds in this budget amendment would enable efforts to get underway immediately rather than
waiting for July 1 to begin. The Council straw polled support of this approach for the 2025 election cycle.
A-15: Additional Funding for City Hall Security Guards – ($700,000 ongoing from the General Fund)
The Administration is proposing to add $700,000 in funding from general fund balance to account for
increased security needs at the City and County building and overall Civic Campus (Washington Square,
Library, Public Safety Building). This would be in addition to the $916,000 approved in FY 26, for a total of
$1.616 million. The Administration indicated this likely reflects the actual ongoing need, and will plan to
include it in the FY 26 budget.
Section B: Grants for Existing Staff Resources
(None)
Section C: Grants for New Staff Resources
(None)
Section D: Housekeeping (write-ups from Administration’s transmittal)
D-1: Engineering Reappropriation for Fencing – ($63,953 one-time from the General Fund to the CIP
Fund)
One-time funding was provided to Public Service's Engineering Division in FY 2024 in a late-fiscal year budget
amendment for fencing adjacent to the North Temple bridge over the Jordan River, Archuleta Bridge, and Folsom Trail.
This funding was to be used for temporary fencing associated with a CIP project but could not be transferred to CIP
because it didn’t meet certain CIP criteria requirements. Instead of going to CIP, the budget was loaded into
Engineering Operations. However, because Engineering was not fully aware of the circumstances associated with the
appropriation, the funds were not encumbered and subsequently were not rolled over to the FY 2025 budget. This
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housekeeping initiative is to reappropriate the $63,953.04 in funds that lapsed to the Fund Balance so the invoice from
Mountain States Fence can be paid.
D-2: Streets Mini Planer Replacement – ($394,000 one-time from the General Fund)
Earlier this year a planer used for the Roadway Preservation Program was damaged in an at-fault accident. A repair
estimate was obtained by Fleet, however, it was predicted to exceed the value of the asset. After discussion with the
manufacturer, leadership at Fleet and Streets determined it made fiscal sense to send the damaged planer out to an
auction, with the hope of finding an interested buyer who may want it for spare parts.
Given the robust demands of the Roadway Preservation Program, it is essential for the Streets Division to replace the
planer, which is used in removing and replacing old asphalt. The Roadway Preservation Program is an umbrella title
that includes among other sub-programs Asphalt Mill & Overlay. This would enable each asphalt team to have access to
a dedicated planer, eliminating the need to rely on the availability of another team's equipment, which significantly
limits productivity and operational efficiency. Replacing the planer will ensure the Streets Division can operate at full
capacity.
Since the City is self-insured, Streets must cover the cost of the replacement equipment. Public Services proposes using
$394,000 in end-of-year savings be transferred from its division budget to the Fleet Division to cover the replacement
cost. This end-of-year savings exists largely due to the mild winter that occurred this season, which resulted in lower
weather-related expenses including the salt budget, equipment rentals, and fleet fuel.
D-3: Fire Wildland/Hurricane Deployment Reimbursements – ($1,013,067 one-time reimbursement to
the General Fund and $38,558 one-time reimbursement to the Fleet Fund)
The Fire Department has been deployed several times this fiscal year to three wildland fires and two hurricanes. The
department expects to receive a full reimbursement of costs to the General Fund and a portion to Fleet. The costs are
itemized below:
• California Wildland Park Fire (August 2024) - $195,075
• California Wildland Line Fire (September 2024) - $165,412
• Utah Task Force 1/USAR Hurricane Helene (September 2024) - $121,861
• Utah Task Force 1/USAR Hurricane Milton (October 2024) - $148,926
• California Wildland Palisades Fire (January 2024) - $420,351
Total Reimbursement - $1,051,625
Staff inquired about federal funding uncertainties and the Fire Department indicates their counterparts have promised
a 75% advance on reimbursements. They will continue to monitor the situation.
D-4: Cultural Core Funding – ($241,000 one-time from the General Fund)
This funding is being requested to replace funding that fell to fund balance at the end of fiscal year 2024. The amount
was housed in Non-Departmental and was meant to be expended in the amount of $50,000 annually to supplement the
existing $250,000 annual funding level for the Cultural Core contract. The new total amount the City has committed to
pay Cultural Core annually is $300,000. If the reappropriation is approved, then the funds would be encumbered
through a purchase order process.
In FY 2023, the City Council approved the Cultural Core Surplus Funds be added to the city’s $250,000 annual
contribution. The $291,000 surplus would be divided, adding $50,000 to the city’s contribution which would then total
$300,000 for five years. In the sixth year $41,000 would be added to the city’s contribution.
D-5: Cultural Core Funding Move – ($250,000 – ongoing from General Fund)
In Budget Amendment #3 of FY 2024, Cultural Core funding in the amount of $250,000 was moved from the
Department of Economic Development to Non-Departmental. When the budget for FY 2025 was being developed, this
budget was initially captured in the Economic Development Department. However, it should have been captured in the
Economic Development Non Departmental Cost Center. This amendment formally corrects that discrepancy.
Section E: Grants Requiring No New Staff Resources
E-1: BEMS – Bureau of Emergency Medical Services – ($6,003 – Misc. Grant Fund)
This amendment is to recognize the City's funding availability for an increase in an existing grant award of
$6,003. In August of 2024, the Salt Lake City Fire Department was awarded $9,642 through the Bureau of Emergency
Medical Services. In February of 2025 that award was increased by $6,003 which gave SLC a total award of $15,645.
Original Public Hearing was held March 5, 2024.
Section F: Donations
2
7
8
5
6
(None)
Section G: Consent Agenda
G-1: Utah State University Wildlife Foundation – ($85,356 – Misc. Grant Fund)
Utah State University has been awarded a grant by the National Fish and Wildlife Foundation as part of their pollinator
program. Part of this grant has been awarded to the Trails and Natural Lands division of the Public Lands Department
of Salt Lake City as a subaward. Salt Lake City will use the grant to accomplish three main objectives: 1) Species
Development. 2) Seedling Production and 3) Native Seed Farm. The goal of these objectives is to supply the Utah
Pollinator Habitat Program and the city’s Trails projects with seedlings which will be used to enhance and restore public
lands along trails with pollinator habitat to the benefit of the urban population. The Public Hearing was held Feb. 4, 2025.
G-2: Utah Department of Natural Resources/Forestry, Fire, and State Lands – ($63,255 – Misc. Grant
Fund)
The Utah Division of Forestry, Fire and State Lands (FFSL) has received funds from the Utah State Legislature to be
administered for vegetation improvement projects on sovereign lands of Utah. The proposed uses of the funds were
brought before a grant selection committee and approved. The FFSL has awarded Salt Lake City Corporation for the
implementation of a Jordan River invasive species control and restoration project. The Public Hearing was held Feb. 4,
2025.
G-3: State of Utah: Department of Environmental Quality Drinking Water Board – 4th Avenue Well –
($800,000 – Misc. Grant Fund)
Public Utilities applied for and was awarded a planning loan through the Drinking Water Board. The loan amount is up
to $800,000 for planning and design costs to address PFAS contamination in the 4th Avenue Well. In addition to
awarding the loan, the State will also forgive 100% of the principal cost of the loan to pay for an engineering study to
address the contamination issue. While this is a loan and not a grant, the mechanism for receiving the money is similar
to a grant. Typically, when receiving a loan, the loan recipient receives all the money at once and thus can spend funds
once the money is received. In this instance, the funder (lender) is requiring Salt Lake City to initially incur the expenses
and then submit reimbursement requests to receive the money. The agreement for this loan is that 100% of the
principal will be forgiven and there will be no expectation of repayment. Due to the unique requirements of this loan,
the management of funds will follow grant approval and reimbursement processes. The Public Hearing was held Feb. 4,
2025.
G-4: Salt Lake City Bike Share Expansion – ($121,236 – Misc. Grant Fund)
Transportation Division received a grant from the Utah Department of Transportation for $614,790 in August of 2022.
In October of 2024, UDOT increased that amount by $121,236 for a new total of $735,026. This item is to obtain
approval for the additional $121,236. This grant was awarded to Salt Lake City to expand the Bike Share program in
collaboration with Green Bike. The original public hearing for the grant was March 22, 2022.
ATTACHMENTS
Ongoing Costs to the General Fund (See chart below)
ACRONYMS
CAFR – Comprehensive Annual Financial Report
CIP – Capital Improvement Program
CDBG – Community Development Block Grant Program
CLTPF – Community Land Trust Program Funds
FFSL – Forestry, Fire and State Lands
FOF – Funding Our Future
FTE – Full time Employee / Equivalent
FY – Fiscal Year
GF – General Fund
HUD – Housing and Urban Development
IMS – Information Management Services
PFAS – Per- and polyfluoroalkyl substances
UDOT – Utah Department of Transportation
2
7
8
5
6
ATTACHMENT 1
Council Request: Tracking New Ongoing Costs to the General Fund
Council staff has provided the following list of potential new ongoing costs to the General Fund. Many of these are new FTE’s approved during this fiscal year’s
budget amendments, noting that each new FTE increases the City’s annual budget costs if positions are added to the staffing document. Note that some items in the
table below are partially or fully funded by grants. If a grant continues to be awarded to the City in future years, then there may not be a cost to the General Fund
but grant funding is not guaranteed year-over-year.
Budget
Amendment Item
Potential Cost
to FY2026
Annual Budget
Full Time Employee
(FTEs)Notes
#1
Item A-1 Attorney’s Office
Organizational Structure
Change
$722,888
3 FTEs:
1 City Prosecutor
1 Senior City Attorney
1 Deputy Director of
Administration
City Prosecutor $178,278 for 9 months/$237,704
annually
Senior City Attorney Class 39 - $157,635.74 for 8
months/$236,454 annually
Deputy Director of Administration Class 40 -
$186,547 for 9 months or $248,730 annually.
At the time of publishing this staff report, the cost to
lease office space is unknown. The cost could be more or
less than the current budget under the soon-to-be
terminated interlocal agreement with the District
Attorney’s Office.
#1
Item D-8
$171,910
1 FTE:
Capital Asset Planning
Financial Analyst IV
position
Inadvertently left out of the Mayor’s Recommended
FY2025 Budget. Position would be dedicated to impact
fees compliance tracking and reporting for new state
requirements. Impact fees fully reimburse the General
Fund for the position’s cost.
$2,945,957 grant
funding*
4 FTEs:
3 Officer positions
1 Sergeant position
*Amount of grant funding needed in order to fully cover
the ongoing costs including the new FTEs.
#1
Item E-1 Homeless
Shelter Cities Mitigation
Grant FY25
Costs currently paid for
by the Homeless Shelter
Cities Mitigation Grant in
FY2024 that might be
shifting to the General
Fund in FY2025 $662,760
For ongoing costs related
to 15 existing FTEs; the
grant funds a total of 23
FTEs
$662,760 is needed for ongoing equipment for all 15
officers. The Administration is checking whether existing
budgets could absorb some of these costs.
#2
Item A-2 Enhanced
Security at Justice Court
$200,000
A security report identified an issue needing to be
addressed immediately.
2
7
8
5
6
Budget
Amendment Item
Potential Cost
to FY2026
Annual Budget
Full Time Employee
(FTEs)Notes
#2
Item A-3 Community
Oriented Policing Svcs or
COPS Hiring Grant from
U.S. Dept. of Justice for 2
new Sergeants & 10 new
Officers FY 24-25
$1,285,642
in FY2026
For ongoing costs related
to hiring 2 new Sergeant
FTEs and 10 new Officers
in the Police Dept.
Ongoing costs include grant salary match plus vehicles,
supplies & equipment. After the 48 month grant period
ends, the estimated annual cost to retain the 12 police
officers is $2,071,325.
#2
Item A-4 Vehicles, Equip-
ment & Related Police
Officer costs not covered
by the Homeless Shelter
Cities State Mitigation
Grant FY24-25
$498,692 is
ongoing
For ongoing costs related
to the hiring of new
officers
Ongoing costs include ongoing salary increases, supplies,
body cameras, vehicles, and computers.
#1 & #2
D-7 Prosecutor’s Office
Changes since Budget
Amendment #1
(-$280,279)
back to General
Fund Balance
1 FTE Removed
City Prosecutor FTE
removed
Reverses a portion of budgetary impacts & actions
outlined in BAM#1, Item A-1.
#3
A-2 IMS – Add 1 full-time
Cybersecurity Engineer
and convert 1 part-time
Graphic Designer into
full-time using funds
from the elimination of
additional part-time
positions.
$173,484
ongoing for
Cybersecurity
Engineer
position
Adds 1 Cybersecurity
Engineer Position
.50 Graphic Design
position was requested
but NOT approved by the
Council.
#5
A-4: Hive Pass Funding
Additional Passes and
Continuing Greenbike
Membership
$135,000 for
additional Hive
passes
($114,000) and
continuing
Greenbike
membership
($8,500)
None
#5
A-8: Animal Services
Contract Increase True-
Up
$398,281
ongoing
Price increase of old contract plus increase of new
contract.
2
7
8
5
6
Budget
Amendment Item
Potential Cost
to FY2026
Annual Budget
Full Time Employee
(FTEs)Notes
#5
A-15: Additional Funding
for City Hall Security
Guards
$700,000
ongoing for City
Hall Security
Guards
None
TOTAL $7,216,054 39 total FTEs of which
16 are New FTEs
Note that of the total cost, $4.1 million would be needed
if the Homeless Shelter Cities State Mitigation grant is
not available for FY2026