Transmittal - 7/4/2021
MARY BETH THOMPSON
Chief Financial Officer
ERIN MENDENHALL
Mayor
DEPARTMENT OF FINANCE
POLICY AND BUDGET DIVISION
451 SOUTH STATE STREET, ROOM 238
PO BOX 145467, SALT LAKE CITY, UTAH 84114-5455 TEL 801-535-6394
CITY COUNCIL TRANSMITTAL
___________________________________ Date Received: ________________
Lisa Shaffer, Chief Administrative Officer Date sent to Council: ___________
______________________________________________________________________________
TO: Salt Lake City Council DATE: January 6, 2021
Amy Fowler, Chair
FROM: Mary Beth Thompson, Chief Financial Officer
SUBJECT: Salt Lake City Library Budget Amendment #1
SPONSOR: NA
STAFF CONTACT: John Vuyk, Budget Director (801) 535-6394 or
Mary Beth Thompson (801) 535-6403
DOCUMENT TYPE: Budget Amendment Ordinance
RECOMMENDATION: The Administration recommends that, subsequent to a public hearing,
the City Council adopt the following amendments to the FY 2020-21 Library Fund adopted
budget.
BUDGET IMPACT:
REVENUE EXPENSE
LIBRARY FUND $ 420,000.00 $ 620,895.00
LIBRARY CAPITAL PROJECTS FUND 0.00 260,000.00
TOTAL $ 420,000.00 $ 880,895.00
Lisa Shaffer (Jan 15, 2021 15:20 MST)
BACKGROUND/DISCUSSION:
On December 14th, the Salt Lake City Public Library’s Board of Directors approved a budget
amendment for the Library Fund that would leave an unrestricted fund balance well above the 16
percent target balance. The Administration is requesting the City Council adopt the proposed
budget amendment of $620,895.00 for the Library Fund, and $260,000.00 for the Library Capital
Projects Fund.
PUBLIC PROCESS: Public Hearing
MEMO | November 10, 2020
To: Salt Lake City Public Library Board of Directors, Salt Lake City Administration and City Council
From: Peter Bromberg, Executive Director
Re: Budget Amendment 1 for FY2020-21
Library Administration is proposing a $620,895 increase to the FY21 general fund budget and a $260,000
increase to the FY21 capital project budget for the following items:
General Fund Increases
1. Master Facilities Plan-$170,895: The Library’s FY20 general fund budget was amended to
carryover $30,000 from FY19 and add $195,400 in new funding for a comprehensive master
facilities plan. The plan is underway but was not completed by June 30, 2020. The remaining
funds are needed in FY21 to complete the plan.
2. Institute of Museum and Library Services Grant-$420,000: The Library received a grant from the
Institute of Museum and Library Services to develop a model for increasing digital access to
underserved populations in our community. The Library is working with the National Digital
Inclusion Alliance, the Urban Libraries Council and local partners to develop this model and
increase access to technology and digital literacy education in identified areas of Salt Lake City.
3. Earthquake repairs-$30,000: The Library sustained minimal damage during the March
earthquake. While Library staff was able to do many of the repairs, outside contractors were
hired to replace broken glass in windows and partitions throughout the Main Library.
General Fund – Proposed increase of $620,895
Account Name Budget
Amount
Requested
Amount
Amended
Amount
Funding Sources
Federal Grants $0 $420,000 $420,000
Fund Balance-Appropriated $2,330,850 $200,895 $2,531,745
Totals $2,330,850 $620,895 $2,951,745
Expenditures
Prof & Tech Services $265,400 $170,895 $436,295
Capital Outlay-Buildings $0 $30,000 $30,000
Federal Grants $0 $420,000 $420,000
Totals $265,400 $620,895 $886,295
Capital Project Fund Increases
1. Sprague renovation-$135,000: Additional funding of $105,000 is needed to accommodate
construction challenges encountered on the east entrance and $30,000 to fully furnish the
renovated Sprague Branch.
2. HVAC Filtration-$125,000: For the safety of staff and patrons, the Library would like to
expedite the installation of ionization filtration systems in the HVAC units at all locations. In
addition to mitigating the spread of Covid-19, these systems kill mold, bacteria, and other viruses
and reduce allergens, odors, smoke and particles.
Capital Project Fund – Proposed increase of $260,000
Account Name Budget
Amount
Requested
Amount
Amended
Amount
Funding Sources
Fund Balance-Unappropriated $294,800 $260,000 $34,800
Totals $294,800 $260,000 $34,800
Expenditures
Cap Outlay-Buildings $2,226,000 $260,000 $2,486,000
Totals $2,226,000 $260,000 $2,486,000
Recommended Motion:
Move to approve an increase to the Library’s FY21 general fund budget of $620,895, and an increase to
the Library’s FY21capital project fund budget of $260,000.
SALT LAKE CITY ORDINANCE
No. ______ of 2021
(Amending the Final Budget for the Library Budget of
Salt Lake City, Utah for Fiscal Year 2020-21)
An ordinance amending Salt Lake City Ordinance No. 25 of 2020 which adopted the
final budget for the Library fund of Salt Lake City, Utah, for the fiscal year beginning July 1,
2020 and ending June 30, 2021.
PREAMBLE
On June 16, 2020, the Salt Lake City Council adopted the final budget for the Library
fund of Salt Lake City, Utah for the fiscal year beginning July 1, 2020 and ending June 30, 2021,
in accordance with the requirements of Section 10-6-118 of the Utah Code.
The City’s Budget Director, acting as the City’s Budget Officer, prepared and filed with
the City Recorder proposed amendments to said duly adopted budget, copies of which are
attached hereto, for consideration by the City Council and inspection by the public.
All conditions precedent to amend said budget have been accomplished.
Be it ordained by the City Council of Salt Lake City, Utah:
SECTION 1. Purpose. The purpose of this Ordinance is to amend the final budget for
the Library fund of Salt Lake City as approved, ratified and finalized by Salt Lake City
Ordinance No. 25 of 2020.
SECTION 2. Adoption of Amendments. The budget amendments, attached hereto and
made a part of this Ordinance shall be, and the same hereby are adopted and incorporated into
the budget for the Library fund of Salt Lake City, Utah for the fiscal year beginning July 1, 2020
and ending June 30, 2021, in accordance with the requirements of Section 10-6-128, of the Utah
Code.
2
SECTION 3. Certification to Utah State Auditor. The City’s Policy and Budget
Director, acting as the City’s Budget Officer, is authorized and directed to certify and file a copy
of said budget amendments with the Utah State Auditor.
SECTION 4. Filing of copies of the Budget Amendments. The said Budget Officer is
authorized and directed to certify and file a copy of said budget amendments in the office of said
Budget Officer and in the office of the City Recorder which amendments shall be available for
public inspection.
SECTION 5. Effective Date. This Ordinance shall take effect on its first publication.
Passed by the City Council of Salt Lake City, Utah, this _____ day of _______________,
2021.
________________________
CHAIRPERSON
ATTEST:
______________________________
CITY RECORDER
Transmitted to the Mayor on __________________
Mayor’s Action: ____ Approved ____ Vetoed
_________________________
MAYOR
ATTEST:
_______________________________
CITY RECORDER
(SEAL)
Bill No. _________ of 2020.
Published: ___________________.
Salt Lake City Attorney’s Office
Approved As To Form
_________________________
Jaysen Oldroyd
Date:____________________ January 6, 2021