021 of 2000 - budget amendment no. 8 for fiscal year 1999-2000 0 00-1
B 00-7
SALT LAKE CITY ORDINANCE
No. 21 of 2000
(Amending Salt Lake City Ordinance No. 63 of 1999
which adopted the Final Budget of Salt Lake City,
including the employment staffing document,
for Fiscal Year 1999-2000)
AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE NO. 63 OF
1999 WHICH APPROVED, RATIFIED AND FINALIZED THE BUDGET OF SALT
LAKE CITY, UTAH, INCLUDING THE EMPLOYMENT STAFFING DOCUMENT,
FOR THE FISCAL YEAR BEGINNING JULY 1, 1999 AND ENDING JUNE 30, 2000.
PREAMBLE
On June 17, 1999, the Salt Lake City Council approved, ratified and finalized the
budget of Salt Lake City, Utah, including the employment staffing document, for the
fiscal year beginning July 1, 1999 and ending June 30, 2000, in accordance with the
requirements of Section 118, Chapter 6, Title 10 of the Utah Code Annotated. Said
budget, including the employment staffing document, was not approved nor vetoed by the
Mayor, but became effective by operation of law under Section 10-3-1214 Utah Code
Ann., 1953.
The City's Policy and Budget Director, acting as the City's Budget Officer,
prepared and filed with the City Recorder proposed amendments to said duly adopted
budget, including the amendments to the employment staffing document, copies of which
are attached hereto, for consideration by the City Council and inspection by the public.
The City Council fixed a time and place for a public hearing to be held on April
18, 2000 to consider the attached proposed amendments to the budget, including the
employment staffing document, and ordered notice thereof be published as required by
law.
Notice of said public hearing to consider the amendments to said budget,
including the employment staffing document, was duly published and a public hearing to
consider the attached amendments to said budget, including the employment staffing
document, was held on April 18, 2000, in accordance with said notice at which hearing
all interested parties for and against the budget amendment proposals were heard and all
comments were duly considered by the City Council.
All conditions precedent to amend said budget, including the employment staffing
document, have been accomplished.
Be it ordained by the City Council of Salt Lake City, Utah:
SECTION 1. Purpose. The purpose of this Ordinance is to amend the budget of
Salt Lake City, including the employment staffing document, as approved, ratified and
finalized by Salt Lake City Ordinance No. 63 of 1999.
SECTION 2. Adoption of Amendments. The budget amendments, including
amendments to the employment staffing document, attached hereto and made a part of
this Ordinance shall be, and the same hereby are adopted and incorporated into the budget
of Salt Lake City, Utah, including the employment staffing document, for the fiscal year
beginning July 1, 1999 and ending June 30, 2000, in accordance with the requirements of
Section 128, Chapter 6, Title 10, of the Utah Code Annotated.
SECTION 3. Certification to Utah State Auditor. The City's Policy and Budget
Director, acting as the City's Budget Officer, is authorized and directed to certify and file
2
a copy of said budget amendments, including amendments to the employment staffing
document, with the Utah State Auditor.
SECTION 4. Filing of copies of the Budget Amendments. The said Budget
Officer is authorized and directed to certify and file a copy of said budget amendments,
including amendments to the employment staffing document, in the office of said Budget
Officer and in the office of the City Recorder which amendments shall be available for
public inspection.
SECTION 5. Effective Date. This Ordinance shall take effect on its first
publication.
Passed by the City Council of Salt Lake City, Utah,this 18th day of
April , 2000.
0 a.--A,-1,_.. . _
CHAIRPER
ATTEST:
.P.2
CHIEF DEPUTY CITY ECORDER
APPROVED AS TO FORM
Salt ke City AYteY's OffQic
Date 1,(21k
S
3
Transmitted to the Mayor on April 18, 2000
Mayor's Action: I Approved Vetoed
MAYOR
ATTEST:
CHIEF DEPUTY CITY RE ORDER
•
(SEAL) a ro,
Bill No. 21 of 2000.
Published: April 25, 2000
G:\Ordina00\Amending budget 4-I8 doc
4
Issue Request #1 — CIP-Fire Station No. 3 Improvements
CIP Fund $17,000
The City should increase the budget of the current cost center for
improvements to Fire Station No. 3 by $17,000. This CIP project with a budget of
$63,000 was approved in FY 1999-2000. The costs were initially estimated in-
house, but before beginning construction, the City had their architectural consultant
prepare design documents for the project. These design estimates indicate a shortfall
in funding to cover the construction costs.
The work consists of remodeling restrooms, modification to the HVAC
system, painting and resurfacing the parking lot. The Administration is handling the
parking lot work and $30,000 is currently encumbered to cover the cost. Funding
for the increase will come from the FY 2000 CIP contingency account. With the
other proposed amendments, the amount remaining in contingency will be $310,360.
Fund Department / Category Decrease Increase
CIP Fund CIP/FY 1999-2000 Contingency (E) $17,000
CIP/FY 1999-2000 Fire Station No. 3 (E) $17,000
Issue Request #2 —CIP-Fire Station No. 14 Improvements
CIP Fund $17,000
The City should increase the budget of the current cost center for
improvements to Fire Station No. 14 by $17,000. This CIP project with a budget of
$33,000 was approved in FY 1999-2000. The costs were initially estimated in-
house, but before beginning construction, City Engineering had their architectural
consultant prepare design documents for the project. These design estimates indicate
a shortfall in funding to cover the construction costs.
The work consists of remodeling restrooms, modification to the HVAC system
and painting. Funding for the increase will come from the FY 2000 CIP
contingency account. With the other proposed amendments, the amount remaining
in contingency will be $310,360.
Fund Department / Category Decrease Increase
CIP Fund CIP/FY99-2000 Contingency (E) $17,000
CIP/FY99-2000 Fire Station No. 14 (E) $17,000
Issue Request #3 —CIP-500 West Railroad Salvage
CIP Fund $10,800 Budget Impact
The City should authorize a cost center for funds received from a private
salvage company, and should dedicate these funds for the restoration of 500 West.
The City has received $10,800 from Klamert Railroad Salvage for salvage rights for
recently removed tracks from 500 West Street. The ownership of the railroad tracks
within the 600 South to 900 South project area was recently transferred from Union
Pacific Railroad to Salt Lake City Corporation. Klamert Railroad Salvage removed
the tracks and paid for salvage rights. The $10,800 received from Klamert Railroad
Salvage is intended for use along with funding requested in a CIP Application
(2000/2001 fiscal year) for street restoration work on 500 West Street. Dedicating
these funds will ensure that they will be available to add to the restoration funds
whenever that project is approved.
Fund Department / Category Decrease Increase
CIP Fund CIP/500W. Reconstruction G/F and Private
FY 01 (R) $10,800
CIP/500W. Reconstruction G/F and Private
FY 01 (E) $10,800
Issue Request #4 — CIP-Contingency Recapture of Completed Projects
-0- Net Budget Impact
CIP Fund
The City is requesting to close numerous cost centers and reallocate funds into
the current year CIP contingency fund cost center. The funds to be transferred are
from CIP projects that were completed under budget. It is proposed that these funds
be reallocated and be made available for use as contingency.
The source of reallocation funding is noted below. The completed CIP
projects are listed by their cost center, funding source, description and current
remaining cash. The total combined reallocation to CIP contingency would be
$233,274. With the other proposed amendments, the amount remaining in
contingency will be $310,360.
Cost Description Decrease Increase
Center
83-00099 FY 2000 CIP Contingency G/F $233,274
83-89011 900 West— 900 to 2100 South G/F $4,309
83-86015 1700 South— State to Jordan G/F $12,255
83-86084 City/County Bldg. Renovation G/F $527
83-87018 900 South Street and Drainage G/F $7,057
83-90020 Steiner Aquatic Center G/F $16,679
.83-94037 Bangerter Highway Intersection G/F $16,512
83-95004 New Survey Shop G/F $47,367
83-95041 Irrigation Backflow Remediation G/F $12,060
83-95054 900 East Reconstruction G/F $8,669
83-6012 Concrete Removal Warm Springs G/F $27,712
83-96025 Third Circuit Court Parking G/F $2,523
83-96102 Sunnyside Park Soccer G/F $16,475
83-96104 North Rosewood Study G/F $2,579
83-97046 Sprinkler Head Replacement G/F $2,884
83-97082 Light Rail Corridor Street G/F $117
83-98011 Security Fence @ Fire Station#2 G/F $6,594
83-98014 Physical Access Ramp G/F $800
83-98029 New Driveway @ Fire Station#5 G/F $1,670
83-98088 MHJ Chiller G/F $2,351
83-98107 Fairfax to Popperton G/F $708
83-99024 Parley's & Laird Irrigation G/F $40,730
83-99026 Restroom Mod FS 2,5 G/F $90
83-99086 Memory Grove War Memorial G/F $2,606
83-95044 Landfill Module Design County $0_
83-95005 Landfill water Monitoring County $0
83-97044 Jordan River Parkway Trail County $0
83-99081 Overlay California Ave. @ Landfill County $0
83-97045 Franklin Quest Field Parking RDA $0
Issue Request #5 — CIP-SID Project Reallocation
$78,924 Net Budget Impact
CIP Fund
The City is requesting reallocation of CIP contingency funds to cost center 83-
94002 Sidewalk SID. This cost center holds the funds from the special assessment
on the property owners in the special improvement district. Another cost center, 83-
94001, was the general fund matching portion for the special improvement district.
Cost center 83-94002 has $78,924 in expenses that were recently applied, which has
resulted in a deficit. These expenses could have been applied to cost center 83-
94001 Sidewalk SID, which had a fund balance of$78,924 when it was recaptured
during Budget Amendment #6. If the City had known that the expenses would have
resulted in a deficit to cost center 83-94002, the expenses would have been applied
to cost center 83-94001 and then that cost center would have been closed. Rather
than re-open cost center 83-94001, it is requested that the same amount from CIP
contingency be transferred to cost center 83-94002 to offset the deficit caused from
the recent allocation of expenses. Accounting procedures have been modified to
check for these kinds of expenses before closing accounts in the future.
Funding for the allocation will come from the FY 2000 CIP contingency
account. With the other proposed amendments, the amount remaining in
contingency will be $310,360.
Cost
Center Description Decrease Increase
83-00099 FY 2000 CIP Contingency G/F (E) $78,924
83-94002 Sidewalk SID SP/A (E) $78,924
Issue Request #6 — CIP-Plaza 349 Debt Service Transfer
General Fund $321,528
CIP Fund $52,500
When the budget was put together it was anticipated that no debt service
payment was needed on the Plaza 349 purchase and the rent budget that IMS had in
their budget was cut to help balance the budget. When the bonds were sold it was
discovered that an interest only payment was due this fiscal year. This amendment
will appropriate the funds necessary to transfer to the Municipal Building Authority
to make the payment.
The source of funds for this payment will come from the following: $238,518
of rental income from Plaza 349. $52,500 of rental income from the 600 S. 200 E.
property. The balance of$83,010 will come from the General Fund fund balance.
This problem will not occur in next fiscal year because the entire debt service
amount is projected and will be included as part of the budget adoption.
Fund Department/Category Decrease Increase
General Fund Fund Balance (FB) $83,010
Rental Income (R) $238,518
Non Departmental-Transfer to CIP (E) $321,528
CIP Fund Transfer from General Fund (R) $321,528
Plaza 349 Issue Debt Service-Transfer to
MBA (E) $374,028
600 S. 200 E. Account-Transfer to MBA(E) $52,500
600 S. 200 E. Account-rental income (R) $52,500
Issue Request #7 — Transition Expenses
General Fund $38,075
The Administration is requesting an increase in the Mayor's Office budget for
transition expenses related to the new administration taking office in January 2000.
These costs were not included in the FY 1999-2000 budget, and the current year
Mayor's Office budget is not sufficient to bear the expenses.
Equipment costs are the main expenses. The following items were needed:
seven telephones (cell and multiline) with accessories, eight computers (desk and
laptop) with accessories and warranties, two printers, a TV/VCR, a shredder, and a
scanner. Some small pieces of office furniture/accessories (bookcase, coat rack, and
flags) are also included.
The costs related to the transition are one-time expenses, and they have been
tracked separately from the on-going Mayor's Office expenses. There will be no
additional costs incurred for this purpose. Funding is requested from general fund
contingency to cover the expense.
Fund Department/Category Decrease Increase
General Fund Contingency (E) $38,075
Mayor's Office/Transition Account(E) $38,075
Issue Request #8 — Severance Expenses
General Fund $ 326,314 Severance
General Fund $ 71,833 Retirement Buyout
With the change in City Administration, several executive positions were
changed. Those executive employees who were asked to leave by either the
previous or the current administration were entitled to severance pay according to
the policy in effect on January 3, 2000. The expenses related to severance were
unknown when the budget was prepared for FY 1999-2000. No City department
included severance costs in their personal services budget.
Funding for the severance packages paid to executive employees is requested
for those departments that were affected. General fund balance is the recommended
funding source. Because of the nature of these expenses, they are one time costs
and will not require on-going funding.
Additionally, the Fire Department has experienced a complete turnover in the
Fire Chief's positions. They are able to cover one of the severance packages but the
latest one will put them over budget. It is requested that this additional one time
expense be added to these amounts.
Fund Department/Category Decrease Increase
General Fund Fund Balance(FB) $398,147
Mayor's Office/Personal Services (E) $101,653
Attorney's Office/Personal Services (E) $71,861
Fire/Personal Services (E) $73,325
Management Services/Personal Services (E) $79,475
Fire/Retirement buyout(E) $71,833
Issue Request #9 —CIP-Memory Grove Park Restoration
CIP Fund $60,000 Budget Impact
The City should create a new cost center with a budget of $60,000 to establish
a Capital Improvement Project for Memory Grove Park Restoration. The Council
was briefed on March 23, 2000 regarding the Memory Grove Park Restoration
Concept Plan and the funding proposed to proceed with Phase I of the park
restoration. A design consultant is needed to allow reconstruction of the park to
begin this summer. The money received from insurance proceeds from the August
11, 1999 tornado will allow initial funding of the Memory Grove Park Restoration
design.
Fund Department / Category Decrease Increase
General Fund Insurance Proceeds (R) $60,000
Non Departmental -Transfer to CIP (E) $60,000
CIP Fund CIP/Transfer from General Fund (R) $60,000
CIP/Memory Grove Park Restoration (E) $60,000
Issue Request #10 -Intermodal Hub Warehouse Feasibility Study and
Masterplan
General Fund $10,000 Budget Impact
Greyhound has offered to contribute $10,000 toward the Intermodal Hub
Warehouse Feasibility Study/Masterplan project. This appropriation will allow this
RFP to proceed to complete a permanent intermodal hub facility.
Fund Department / Category Decrease Increase
General Fund Private donations (R) $10,000
Non Departmental/preliminary feasibility
study (E) $10,000
Issue Request #11 - CIP-Library GO Bond Debt Service
CIP Fund $379,521
Debt Service Fund $379,521
The debt service payment amount due in June on the GO Bond for the Library
project will be $6,469,621. $6,300,000 was the budget estimate. This amendment
will increase the appropriation necessary to make the payment as well as recognize
the remainder of accrued interest received that needs to be transferred to the Debt
Service Fund as well.
Fund Department / Category Decrease Increase
CIP GO Bond Library Project- accrued interest (R) $379,521
Fund GO Bond Library Project- transfer to Debt Service $379,521
Fund (E)
Debt GO Bond Library Project- transfer from CIP Fund $379,521
Service (R) $379,521
Fund GO Bond Library Project- debt service (E)
Issue #12 - Grant Projects
New Projects
1. The following action establishes a budget for the $80,244 awarded to Salt Lake
City from the Wasatch Front Regional Council. This is pass-through funding issued
to the State - Utah Department of Transportation from the Federal Highway
Administration. The Transportation Division will receive $62,408 and the
Department of Airports will receive $17,836 These funds will be used to pay the
personnel costs of employees who will evaluate SLOC generated plans and requests
which impact the airport and downtown.
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Utah Department of UDOT-Olympic Planning— $62,408
Transportation Transportation Division- $62,408
(New Project) General Fund(R) (E)
Utah Department of $17,836
Transportation UDOT-Olympic Planning - $17,836
(New Project) Department of Airports (R) (E)
2. The following action establishes a budget for the $5,000 awarded to the Salt Lake
City Police Department for the COPS In SHOPS Program. This program is funded
by the Utah Highway Safety Office to pay for undercover officers overtime. These
Officers are placed in liquor selling establishment to monitor underage persons
attempting to purchase alcohol. This is a continuation grant for the period of
October 1, 1999 to September 30, 2000.
f<Q 1.th cd 'UNDS PROJECTS
, DECREASE INNCRJA .
State Highway Safety COPS IN SHOPS (R) (E) $5,000
(New Project) $5,000
Adjustments
1. The following action increases the 25th Year CDBG budget for the Senior Home
Improvement Program (SHHIP). SHHIP was awarded $15,000 in the 25th year
CDBG and provided 253 critical home repairs and maintenance jobs to low-income
older and disabled homeowners in the City. They have currently expended all funds
and have a waiting list of 70 people. These funds combined with additional funds
they have requested from a local foundation will allow them to provide the needed
services to the 70 people waiting.
x " DECREASE TA
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25th Year CDBG Senior Home Improvement $4,000
(71-25023) Program (E)
25th Year CDBG 25th Year Operating $4,000
(71-25098) Contingency (E)
2. The following action reduces the remaining budget for the Housing and Urban
Development (HUD) Narcotics Enforcement Grant. The memorandum of
understanding between HUD and the Salt Lake City Police Department has been
canceled.
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Housing and Urban Narcotics Enforcement Grant $82,095(E)
Development $82,095(R)
(72-29901)
3. The following action transfers the remaining budget from the Police Departments
Urban Scouting Program to Fleet Management. The Police Department was
awarded funds from the Commission on Criminal and Juvenile Justice to purchase a
van to be used by city sponsored Boy Scout Troops. The funds being transferred to
fleet are the remainder of grant funds and the city's match from general fund. This
action will allow the Fleet Management division to capture all fleet related expenses
of the van.
Sb itedl INI Sy pojtm DECREASE INCREASE
Fleet Fund Transfer from General Fund-Police $4,722
(61-00020) Department(R) $12,000
Transfer from CCJJ Grant Fund(R)
Vehicle(E) $16,722
Program Income
1. The Economic Development, Revolving Loan Fund has received program
income from repayment of loans. The following action will reallocate those
funds back to the individual program from which they were received.
0001 Of PONDS ;.PROJECTS DECREASE 1NCRM
Loan Repayments Revolving Loan Fund $183,531.84
(72-15607) Econ.Development(R)(E) $183,531.84