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024 of 2004 - Budget Amendment No. 4 for Fiscal Year 2003-2004 0 04-1 B 04-9 SALT LAKE CITY ORDINANCE No. 24 of 2004 (Amending Salt Lake City Ordinance No. 58 of 2003 which adopted the Final Budget of Salt Lake City, including the employment staffing document, for Fiscal Year 2003-2004) AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE NO. 58 OF 2003 WHICH APPROVED, RATIFIED AND FINALIZED THE BUDGET OF SALT LAKE CITY, UTAH, INCLUDING THE EMPLOYMENT STAFFING DOCUMENT, FOR THE FISCAL YEAR BEGINNING JULY 1, 2003 AND ENDING JUNE 30, 2004. PREAMBLE On August 12, 2003, the Salt Lake City Council approved, ratified and finalized the budget of Salt Lake City, Utah, including the employment staffing document, for the fiscal year beginning July 1, 2003 and ending June 30, 2004, in accordance with the requirements of Section 118, Chapter 6, Title 10 of the Utah Code Annotated, and said budget, including the employment staffing document, was approved by the Mayor of Salt Lake City,Utah. The City's Policy and Budget Director, acting as the City's Budget Officer, prepared and filed with the City Recorder proposed amendments to said duly adopted budget, including the amendments to the employment staffing document, copies of which are attached hereto, for consideration by the City Council and inspection by the public. All conditions precedent to amend said budget, including the employment staffing document, have been accomplished. S Be it ordained by the City Council of Salt Lake City, Utah: SECTION 1. Purpose. The purpose of this Ordinance is to amend the budget of Salt Lake City, including the employment staffing document, as approved, ratified and finalized by Salt Lake City Ordinance No. 58 of 2003. SECTION 2. Adoption of Amendments. The budget amendments, including amendments to the employment staffing document, attached hereto and made a part of this Ordinance shall be, and the same hereby are adopted and incorporated into the budget of Salt Lake City,Utah, including the employment staffing document, for the fiscal year beginning July 1, 2003 and ending June 30, 2004, in accordance with the requirements of Section 128, Chapter 6, Title 10, of the Utah Code Annotated. SECTION 3. Certification to Utah State Auditor. The City's Policy and Budget Director, acting as the City's Budget Officer, is authorized and directed to certify and file a copy of said budget amendments, including amendments to the employment staffing document, with the Utah State Auditor. SECTION 4. Filing of copies of the Budget Amendments. The said Budget Officer is authorized and directed to certify and file a copy of said budget amendments, including amendments to the employment staffing document, in the office of said Budget Officer and in the office of the City Recorder which amendments shall be available for public inspection. SECTION 5. Effective Date. This Ordinance shall take effect on its first publication. 2 Passed by the City Council of Salt Lake City, Utah, this 10th day of June , 2004. JCLQ. sJe CHAIRPERSON ATTEST: IEF DEPU CITY CORDER Transmitted to the Mayor on June 10, 2004 Mayor's Action: r Approved Vetoed YOR ATTEST: CHIEF DEPUTY REC RDER (SEAL) � •��, Bill No. 24 of 2004. ` r,,trip��_` • Published: June 18, 2004 . '► (,p • a'ty="^ ri. O �l�41�r. t-s✓f �� • G.\Ordinance 04\Amending budget-feb 3 doe 3 FY 2004 Initiatives in Budget Amendment #4 — June FY 2004 FY 2005 Initiative Gen. Fund Gen. Initiative Name FTE Fund FTE Amount Impact Impact New Items 1. Impact Fee Exemptions $122,820 $122,820 -0- 2. Celebration of Life $3,557 $3,557 -0- Fountain Fee Refund 3. CIP Library Bond Accrued $379,288 -0- -0- Interest 4. Special Revenue Fund $15,000 -0- -0- Donation DuPont Lead Free Kids - 5. Special Revenue Fund $5,000 -0- -0- Donation PacifiCorp -0- Grants Requiring Existing Staff Resources Grants Requiring No Staff Resources 6. Historical Preservation $12,000 -0- -0- survey of buildings in the Yalecrest area Housekeeping Items 7. SID Assessment Adjustment $1,170,487 -0- -0- 8. Copy Center Postage $24,000 -0- -0- 9. Library Interest Carryover $39,669 -0- -0- 10. Foreign Trade Zone $500,000 -0- -0- Warehouse 11. HUD Reprogram Income $2,729,978 -0- -0- 12. HUD Reprogram Income 71 $2,247,251 -0- -0- and 72 Funds 13. CIP Recapture of CDBG $153,814.64 -0- -0- Funded Projects 14. CIP Recapture of General $1,042,814.64 -0- -0- Fund Source Projects 15. Impact Fees $229,000 -0- -0- 16. Risk Management Fund $2,363,400 -0- -0- Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment Community Development Department 2003-04 Department For Fiscal Year Impact Fee Exemptions BA#4 Initiataive#1 Initiative Name Initiative Number David Dobbins/Sherrie Collins 535-7236/535-6150 Prepared By Phone Number New Item Type of Initiative Fiscal Impact of Proposed Change A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year FY 2003-04 FY 2004-05 FY 2005-06 1. General Fund Non Department Appropriation of Fund Balance 122,820 $122,820.00 $0 $0 2. Internal Service Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 3. Enterprise Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 4. Other Fund Total 0.00 $0 $0 B. Expenditures Impacted by Fund and Source: 1. General Fund Non Departmental Transfer to CIP Impact Fees 122,820 Total $122,820 $0 $0 2. Internal Service Fund Include detail in this cell,add rows if necessary Total $0 $0 $0 3. Enterprise Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 4. Other Fund Total $0 $0 $0 C. Expenditure Impact Detail 1. Salaries and Wages 2. Employee Benefits 3. Operating and Maintenance 4. Charges and Services 5. Capital Outlay -Impact Fees $ 122,820.00 6. Other(Specify) Total $122,820.00 $0 $0 BA#4 FY2004 Initiative#1 Impact Fee Exempt4/29/20042:07 PM Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment Cost Center/Project Name Debit Credit Impact Fee Waivers # Project Community Development Corp of Utah Library Condos-228 East 500 So. 6 units @$890.00 09-00700-2910-01 $ 5,340.00 BC Development Westgate II Apartments- 1520 West 300 South 32 units @$890.00 09-007700-2910-01 $ 28,480.00 Cowboy Partners Liberty Metro-547 South 200 East 100 units$890.00 09-007700-2910-01 $ 89,000.00 Totals $ 122,820.00 BA#4 FY2004 Initiative#1 Impact Fee Exempt4/29/20042:07 PM Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment E. Measured or measurable Impact on functions, structure and organization F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or policy. In other cases, it may be an industry standard or comparable data from another city. Condition is a description of current practices. It is the information to which the criteria is compared. Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a service level impact. If an effect cannot be identified, there is no finding. Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into management Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the condition to be in line with the criteria. Issue Discussion: Type discussion here. Use additional cells if necessary. Community Development has processed three (3) requests for impact fee exemptions pertaining to housing units. Community Development Corp of Utah has received an exemption for six (6) units, totaling $5,340 for the Liberty Condos located at 228 East 500 So.; BC Development received an exemption for thirty-two (32) units, totaling $28,840 for the Westgate II Apartments located at 1520 West 300 South; and Cowboy Partners has received an exemption for one hundred (100) units, totaling $89,000 for the Metro Project located at 547 South 200 East. Combined, these three projects have received exemptions for 138 units totaling $122,820. The value of the exemption is $890 per unit. As outlined in the current City ordinance, a one hundred (100) percent exemption shall be granted for non-rental/rental housing, for which the annualized mortgage/rental payment does not exceed thirty (30) percent of the annual income of a family whose annual income equals eighty (80) percent of the median income for Salt Lake City as determined by HUD. It is recommended that the City Council adopt the appropriate action to increase the non-departmental budget from fund balance to facilitate the necessary payment of the Impact Fee exemptions. Salt Lake City Corporation • , Management and Fiscal Note Worksheet for Budget Development and Budget Amendment Please enter information into green shaded cells where applicable Community Development FY 2003-04 Department For Fiscal Year Celebration of Life Fountain Fee Refund BA#4 Initiative#2 Initiative Name Initiative Number David Dobbins 535-7236 Prepared By Phone Number New Item Type of Initiative Fiscal Impact of Proposed Change A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year FY 2003-04 FY 2004-05 FY 2005-06 1. General Fund Building Permit Fees(06-00200-125101) 3,557 0 0 Total $3,557 $0 $0 2. Internal Service Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 3. Enterprise Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 4. Other Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 B. Expenditures Impacted by Fund and Source: 1. General Fund Building Permit Fee Refund(06-00200-2550) 3,557 0 0 Total $3,557 $0 $0 2. Internal Service Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 3. Enterprise Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 4. Other Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 C. Expenditure Impact Detail 1.Salaries and Wages 2. Employee Benefits 3. Operating and Maintenance Supply 4. Charges and Services 3,557 5. Capital Outlay 6. Other(Fee refund) Total $3,557 $0 $0 BA#4 FY2004 Initiative#2 Celebration of Life Monument Fee Refund4/29/20042:08 PM Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment D. Personnel Service Detail: FTE Grade/Step Amount No Impact BA#4 FY2004 Initiative#2 Celebration of Life Monument Fee Refund4/29/20042:08 PM Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment E. Measured or measurable Impact on functions, structure and organization, or plans. F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or policy. In other cases, it may be an industry standard or comparable data from another city. Condition is a description of current practices. It is the information to which the criteria is compared. Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a service level impact. If an effect cannot be identified, there is no finding. cause is sometimes a a►mcu►t e►ement to►d ent►ty but is essential to a tma►ng. it is simply►aent►ty►ng wny the condition varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes r►aanar into mananPmant Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the condition to be in line with the criteria. Issue Discussion: Type discussion here. Use additional cells if necessary. Under the 1999 Fee Refund Protocol Agreement between the City Administration and the City Council, the Administration will recommend a fee refund for those fee payers that meet the established criteria. Big D Fastrack Corp. paid a $3,557 building permit fee in order to construct the Celebration of Life monument on the south east corner of the Library Square. This project meets all the criteria for a refund and should be forwarded to the Council for its review. • Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment Please enter information into green shaded cells where applicable Management Services/Treasurers Division FY 2003-04 Department For Fiscal Year Library Bond Accrued Interest on Construction BA#4 Initiative#3 Initiative Name Initiative Number Dan Mule/Randy Hillier 535-6411 /535-6641 Prepared By Phone Number New Item Type of Initiative Fiscal Impact of Proposed Change A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year FY 2003-04 FY 2004-05 FY 2005-06 1.General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4. Other Fund CIP(83)Transfer From Contingency 83-04099 379,288 Total $379,288 $0 $0 B. Expenditures Impacted by Fund and Source: 1. General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4. Other Fund CIP(83)Library Block Construction(Series 1999)83-0009f 379,288 Total $379,288 $0 $0 C. Expenditure Impact Detail 1. Salaries and Wages 2. Employee Benefits 3. Operating and Maintenance Supply 4. Charges and Services 5. Capital Outlay 379,288 6. Other(Specify) Total $379,288 $0 $0 BA#4 FY2004 Initiative#3 Library Bond Accrued Interest4/29/20042:08 PM Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment E. Measured or measurable Impact on functions, structure and organization, or plans. F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or policy. In other cases, it may be an industry standard or comparable data from another city. Condition is a description of current practices. It is the information to which the criteria is compared. Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a service level impact. If an effect cannot be identified, there is no finding. cause is sometimes a moult element to Identity nut is essential to a tinning. it is simply Icentitying wny the concition varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into mananpmant Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the condition to be in line with the criteria. Issue Discussion: At the time of the closing of the 1999 Library G.O. Bonds in FY2000, the funds had accrued interest in the amount of $379,288. The amount of the bonds of $79,164,832 and this accrued interest were transferred to the CIP Library Construction Account (83-00096) for the total amount of $79,544,120. On a budget opening in FY2000 this accrued interest was also transferred to the Library G.O. Bond Debt Service Account (83-0005) to pay down the Debt Service. By doing both of these transfers the funds were expended in both the Debt Service Account and the Library Construction Account. This left a negative cash balance in the Library Construction Account that did not come to light until the Library Construction Account had used the total amount of the funds. The accrued interest that was transferred to the Debt Service Account reduced the amount needed for the debt service this allowed more money to be available to other CIP projects in the FY2000. In the FY 2004 amendment#4 we have identified surpluses in several CIP projects for a total amount of$927,515. If we offset this accrued interest against these surpluses it would leave at total of $548,227 in the surplus account. We would transfer the $379,288 to the Library Construction Account to clear the negative cash balance. Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment Mayor's Office 2003-04 Department For Fiscal Year Spotlight on Excellence Awards-Lead Free Kids Dupont-United States Conference of Mayor's BA#4 Initiative#4 Initiative Name Initiative Number Lisa Romney/Sherrie Collins 535-7939/535-6150 Prepared By Phone Number New item Type of Initiative Fiscal Impact of Proposed Change A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year FY 2003-04 FY 2004-05 FY 2005-06 1. General Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 2. Internal Service Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 3. Enterprise Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 4. Other Fund (77)Special Revenue Funds- Donation-new cost center 15,000.00 Total $15,000.00 $0 $0 B. Expenditures Impacted by Fund and Source: 1. General Fund Total $0 $0 $0 2. Internal Service Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 3. Enterprise Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 4. Other Fund (77)Special Revenue Funds(77)new cost center 15,000.00 Total $15,000.00 $0 $0 C. Expenditure Impact Detail 1. Salaries and Wages 2. Employee Benefits 3. Operating and Maintenance 4. Charges and Services 15,000.00 5. Capital Outlay 6. Other(Specify)Contractual Total $15,000.00 $0 $0 BA#4 FY2004 Initiative#4 Spotlight on Excellence4/29/20042:08 PM Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment E. Measured or measurable Impact on functions, structure and organization F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or policy. In other cases, it may be an industry standard or comparable data from another city. Condition is a description of current practices. It is the information to which the criteria is compared. Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a service level impact. If an effect cannot be identified, there is no finding. Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into management Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the condition to be in line with the criteria. Issue Discussion: Type discussion here. Use additional cells if necessary. The Mayor's Office of Environmental Affairs applied to the United States Conference of Mayors- Dupont Spotlight on Excellence Awards for these funds to continue the City's efforts of preventing childhood lead poisoning. The City will partner/contract with the Salt Lake Valley Health Department (SLVHD) to increase awareness of Title X: Residential Lead-Based Paint Disclosure Rule, and will distribute it among the City's landlords, in an effort to encourage them to make their properties lead-safe. To do this, SLVHD will develop, print and distribute a brochure to multi-family property owners. Property owners will be identified through the County's tax assessor database, mailing the brochures to a minimum of 7,000 property owners. In addition, SLVHD will increase the knowledge of lead poisoning and hazards in the Hispanic Community by developing a curriculum for outreach to youth, contacting churches and organizations that serve minority populations, and conduct presentations to approximately 10 groups. Evaluations will be given to families that include blood lead screening and case management for children with elevated blood lead levels. The City will contract with SLVHD to provide the services listed. It is recommended that the City Council adopt the necessary Resolution and budget to facilitate this donation. ,4 • . Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment Mayor's Office 2003-04 Department For Fiscal Year PacifiCorp E2 Business Program BA#4 Initiative#5 Initiative Name Initiative Number Lisa Romney/Sherrie Collins 535-7939/535-6150 Prepared By Phone Number New Item Type of Initiative Fiscal Impact of Proposed Change A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year FY 2003-04 FY 2004-05 FY 2005-06 1.General Fund Include detail in this cell,add rows if necessary Total $0 $0 $0 2. Internal Service Fund Include detail in this cell,add rows if necessary Total $0 $0 $0 3. Enterprise Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 4. Other Fund (77)Special Revenue Funds-Donation-new cost center 5,000.00 Total $5,000.00 $0 $0 B. Expenditures Impacted by Fund and Source: 1. General Fund Total $0 $0 $0 2. Internal Service Fund Include detail in this cell,add rows if necessary Total $0 $0 $0 3. Enterprise Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 4. Other Fund (77)Special Revenue Funds-Donation-new cost center 5,000.00 Total $5,000.00 $0 $0 C. Expenditure Impact Detail 1. Salaries and Wages 2. Employee Benefits 3. Operating and Maintenance 4. Charges and Services 5,000.00 5. Capital Outlay 6. Other(Specify) Total $5,000.00 $0 $0 BA#4 FY2004 Initiative#5 PacifiCorp4/29/20042:09 PM Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment E. Measured or measurable Impact on functions, structure and organization F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or policy. In other cases, it may be an industry standard or comparable data from another city. Condition is a description of current practices. It is the information to which the criteria is compared. Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a service level impact. If an effect cannot be identified, there is no finding. Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into management Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the condition to be in line with the criteria. Issue Discussion: Type discussion here. Use additional cells if necessary. The Mayor's Office of Environmental Affairs applied to PacifCorp for these funds to promote the City's E2 Business program. This is an environmental program that showcases and encourages local businesses to voluntarily adopt sustainable business practices as they relate to energy, water, solid and hazardous waste, and air and transportation. Sustainable business practices may include investments in renewable energy, business retrofits for energy efficient lighting and appliances, and enrollment in Utah Power's Cooler Keeper program. The program objective is to enroll 25 new businesses to the program through promotional and educational activities. Funding will be used to design and print a program brochure, advertisement expenses of E2 Businesses in the Salt Lake City Weekly for 8 to 12 weeks to alert consumers to the existence of the E2 businesses, and to urge their support of environmentally responsible businesses, postage, and to host 3 Community Education Meetings to provide assistance and information to existing E2 Business and businesses interested in joining the program. It is recommended that the City Council adopt the necessary Resolution and budget to facilitate this donation. - , Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment Community Development-Planning Division 2003-04 Department For Fiscal Year Department of Community&Economic Development Certified Local Government-Historic Preservation BA#4 Initiative#6 Initiative Name Initiative Number Elizabeth Giraud/Sherrie Collins 535-7128/535-6150 Prepared By Phone Number Grant for no Existing Staff Enter Grant CFDA#As Applicable Type of Initiative 15-904 Fiscal Impact of Proposed Change A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year FY 2003-04 FY 2004-05 FY 2005-06 1. General Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 2. Internal Service Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 3. Enterprise Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 4. Other Fund (72)Miscellaneous Grant Fund 12,000.00 Total $12,000.00 $0 $0 B. Expenditures Impacted by Fund and Source: 1. General Fund Total $0 $0 $0 2. Internal Service Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 3. Enterprise Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 4. Other Fund (72)Miscellaneous Grant Fund 12,000.00 Total $12,000.00 $0 $0 C. Expenditure Impact Detail 1.Salaries and Wages 2. Employee Benefits 3. Operating and Maintenance 4. Charges and Services 12,000.00 5. Capital Outlay 6. Other(Specify)Contractual Total $12,000.00 $0 $0 BA#4 FY2004 Initiative#6 Planning Historic Preservation4/29/20042:09 PM Salt Lake City Corporation • Management and Fiscal Note Worksheet for Budget Development and Budget Amendment E. Measured or measurable Impact on functions, structure and organization F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or policy. In other cases, it may be an industry standard or comparable data from another city. Condition is a description of current practices. It is the information to which the criteria is compared. Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a service level impact. If an effect cannot be identified, there is no finding. Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into management Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the condition to be in line with the criteria. Issue Discussion: Type discussion here. Use additional cells if necessary. The Community Development Planning Division applied to the State Department of Community & Economic Development, Division of State History for this grant to do a reconnaissance level survey of historical buildings in the Yalecrest Area to include Sunnyside Avenue to 1300 So., 1300-1900 East. The Planning Division receives these grant approximately every two years. The Planning Division will hire a consultant to survey approximately 1,200 buildings in the Yalecrest area and provide a report. Survey materials include maps, photographs, survey forms, research design and a final report. Reconnaissance survey's are done as a pre cursor to a National Register Nomination. This grant require a 50% Match which will be met with the Historic Preservation Planners time. It is recommended that the City Council adopt the necessary budget to facilitate this grant. A Resolution was previously passed authorizing the Mayor to sign and accept the grant and any additional grants or agreements that stem from the grant. Salt Lake City Corporation • Management and Fiscal Note Worksheet for Budget Development and Budget Amendment G. Grant Criteria: A grant will satisfy one of the following four criteria. 1 - In some cases, the General Fund or an Enterprise Fund of the City will use grant funding for projects or programs that have been identified by the Council for future funding. The General Fund or Enterprise Fund will provide funding once grant funding 2—Grant funding will be used when the use of the grant money will result in long-term financial savings or operating efficiencies. 3—Grant funding will allow the City to build internal capacity to continue the service in the future. 4 - None of the above. Question 1 - Will this grant fund employee positions? No. What programs are funded with this grant and what are the performance measures of each program? . Question 2 - What is the potential for continued grant funding for the position? NA. Question 3 - Is it expected that the positions can be eliminated once the grant funds are unavailable? NA. Question 4 - Is the program that the grant funds, a program that can accomplish its goals within the grant funding time frame? Yes. Question 5 - Will there be a significant service level impact on the community once the grant funds become unavailable ? Yes. Question 6 - Does the grant duplicate services that are provided in the private or non-profit sector? Is there a better fit in another jurisdiction or entity? No. Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment Please enter information into green shaded cells where applicable Management Services/Treasurer's Division FY 2003-04 Department For Fiscal Year Railyard SID Associated Costs BA#4 Initiative#7 Initiative Name Initiative Number Dan Mule/Randy Hillier 535-6411 /535-6641 Prepared By Phone Number Housekeeping Type of Initiative Fiscal Impact of Proposed Change A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year FY 2003-04 FY 2004-05 FY 2005-06 1. General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4. Other Fund (20)Railyard SID Assessment Revenue 20-88006 1125 550,961 (20)Bond Proceeds for Project Fund 20-88011 1980 619,52 Total $1,170,48 $0 $0 B. Expenditures Impacted by Fund and Source: 1. General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4. Other Fund Other Prof& Tech Services 20-88011 2329 36 Printing-Public Notices 20-88011 2371 1,455 Bond Principal 20-88006 2811 250,000 Bond Interest 20-88006 2821 340,942 Letter of Credit Fees 20-88006 2825 89,307 Remarketing Agent Fees 20-88010 2825 8,800 Cost of Issuance 20-88011 2825 479,947 Total $1,170,487 $0 $0 C.Expenditure Impact Detail 1. Salaries and Wages 2. Employee Benefits 3. Operating and Maintenance Supply 4. Charges and Services 1,170,487 5. Capital Outlay 6. Other(Specify) Total $1,170,487 $0 $0 BA#4 FY2004 Initiative#7 Railyard SID Costs4/29/20042:09 PM Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment E. Measured or measurable Impact on functions, structure and organization, or plans. F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or policy. In other cases, it may be an industry standard or comparable data from another city. Condition is a description of current practices. It is the information to which the criteria is compared. Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a service level impact. If an effect cannot be identified, there is no finding. cause is sometimes a aitncu►t e►ement to►aentity nut is essential to a tina►ng. it is simply►aentitying wny the cona►t►on varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into manar1PmPnt Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the condition to be in line with the criteria. Issue Discussion: The Railyard Special Improvement District Bond closed in December 2003. An amendment related to the bulk of the bond proceeds, used for infrastructure improvement, was done in March. This amendment is related to the bond's various costs of issuance as well as the principal and interest payments that fall within this fiscal year. The Railyard Special Improvement District is located at approximately 100 South and 400 West in the downtown area of the City. The improvements consist of various infrastructure improvements including sidewalks, crosswalks, storm drainage systems, landscaping, beautification of recreation and public area facilities, curb and gutter, irrigation systems, utility lines, paving of roads and other miscellaneous work which was necessary to complete the aforementioned improvements. The Property Owner, under the supervision of the City, has acquired, constructed and installed the improvements within the District for and on behalf of the City. Acquisition and construction of all of the improvements has been completed. Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment Management Services/IMS 2003-04 Department For Fiscal Year Copy Center Postage BA#4 Initiative#8 Initiative Name Initiative Number Dave P.Abbott 535-6343 Prepared By Phone Number Housekeeping Type of Initiative Fiscal Impact of Proposed Change A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year FY 2003-04 FY 2004-05 FY 2005-06 1. General Fund Total $0 $0 $0 2. Internal Service Fund (67) Copy Center Fund Revenue increase Cost Center 67-00676 1819 24,000 0 0 0 0 Total $24,000 $0 $0 3. Enterprise Fund Total $0 $0 $0 4. Other Fund Total $0 $0 $0 B. Expenditures Impacted by Fund and Source: 1. General Fund Total $0 $0 $0 2. Internal Service Fund (67) Copy Center Fund Postage Expenditure increase Cost Center 67-00676 2224 24,000 0 0 0 0 Total $24,000 $0 $0 3. Enterprise Fund Total $0 $0 $0 4. Other Fund Total $0 $0 $0 C. Expenditure Impact Detail 1. Salaries and Wages 2. Employee Benefits 3. Operating and Maintenance Supply 24,000 0 0 4. Charges and Services 5. Capital Outlay 6. Other(Specify) Total $24,000 $0 $0 Salt Lake City Corporation • Management and Fiscal Note Worksheet for Budget Development and Budget Amendment E. Measured or measurable Impact on functions, structure and organization 1) Postage: The volume and rate can be compared to prior years results. Additionally, the expense can be compared to revenue fees to ensure that all units are being charged. F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria : 1) Postage: The revenue and expense expectations for actual postage usage was budgeted on a base postal rate of$ .34 per first class unit, and it was based on the average usage of 2002/2003. Condition : 1) Postage: The rate increase moved the postal rate to $ .37 per first class unit. The volume has increased during FY 04 by approximately 11,200 units per month which relates to 24% of the gross annual units. Effect: 1) Postage: The result of the increase causes an increase to revenue relative to the increase in expense; however, this results in the over-expenditure of the Copy Center expense. The effect is the requirement of Finance to place a comment in the Annual Financial Statements in explanation of the over-expenditure. Cause: 1) Postage: The increase in postal rates and usage volume have perpetuated this situation to result in the increase in expense and associated revenue off-set. Recommendation : It is IMS's recommendation that the budget opening be approved, so that current conditions can be properly projected in FY04 budgetary processes. Analyst Comments: Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment Please enter information into green shaded cells where applicable Management Services/Treasurer's Division FY 2003-04 Department For Fiscal Year Charges for Services Costs Incurred for Bond Election BA#4 Initiative#8 Initiative Name Initiative Number Dan Mule/Randy Hillier 535-6411 /535-6641 Prepared By Phone Number Housekeeping Type of Initiative Fiscal Impact of Proposed Change A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year FY 2003-04 FY 2004-05 FY 2005-06 1. General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4. Other Fund CIP(83) Bond Proceeds 83-04085 53,343 Total $53,343 $0 $0 B. Expenditures Impacted by Fund and Source: 1. General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4. Other Fund CIP(83) Bond Service Costs 83-04085 53,343 Total $53,343 $0 $0 C. Expenditure Impact Detail 1. Salaries and Wages 2. Employee Benefits 3. Operating and Maintenance Supply 4. Charges and Services 53,343 5. Capital Outlay 6. Other(Specify) Total $53,343 $0 $0 BA#4 FY2004 Initiative#8 Nov 03 Bond Election Costs4/29/20042:10 PM Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment E. Measured or measurable Impact on functions, structure and organization, or plans. F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or policy. In other cases, it may be an industry standard or comparable data from another city. Condition is a description of current practices. It is the information to which the criteria is compared. Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a service level impact. If an effect cannot be identified, there is no finding. cause is sometimes a a►mcu►t e►ement to icentity but is essential to a timing. it is simply►aent►tying wny the condition varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into manarramant Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the condition to be in line with the criteria. Issue Discussion: Prior to the bond election held in November of 2003, $72,973.22 in costs were incurred in related expenditures for consulting services, brochure design, printing, etc. Of those costs, a pro rata amount of $19,530.02 will be charged to the costs of issuance for Series 2004A, the first bond to be issued. The remaining $53,343.20 must be budgeted in anticipation of the issuance of the remaining bonds, at which time the costs of issuance will reimburse the amount. Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment Please enter information into green shaded cells where applicable Management Services/Treasurer's Division FY 2003-04 Department For Fiscal Year Library Interest Income Carryover BA#4 Initiative#9 Initiative Name Initiative Number Daniel Mule/Randy Hillier 535-6411 /535-6641 Prepared By Phone Number Housekeeping Type of Initiative Fiscal Impact of Proposed Change A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year FY 2003-04 FY 2004-05 FY 2005-06 1.General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4. Other Fund CIP(83)Library Construction Interest Carryover(83- 38,602 03096) CIP(83) Transfer from Library Open Space Funds(83- 872 03097) CIP(83)Interest Income(83-03096 1830) 196 Total $39,669 $0 $0 B. Expenditures Impacted by Fund and Source: 1. General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4. Other Fund CIP(83)Library Construction GO 2002 (83-03096 2700) 39,669 Total $39,669 $0 $0 C. Expenditure Impact Detail 1. Salaries and Wages 2. Employee Benefits 3. Operating and Maintenance Supply 4. Charges and Services 5. Capital Outlay 39,669 6. Other(Specify) Total $39,669 $0 $0 BA#4 FY2004 Initiative#9 Library Interest Income Carryover4/29/20042:10 PM Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment E. Measured or measurable Impact on functions, structure and organization, or plans. F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or policy. In other cases, it may be an industry standard or comparable data from another city. Condition is a description of current practices. It is the information to which the criteria is compared. Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a service level impact. If an effect cannot be identified, there is no finding. cause is sometimes a a►incu►t e►ement to►d ent►ty but is essential to a fma►ng. it is simply identifying wny the condition varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into mananamant Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the condition to be in line with the criteria. Issue Discussion: Interest earnings on bond proceeds from the Library Series 2002 G.O. Bond construction account are considered bond proceeds and can be spent on the project. The $38,602 was interest earned during fiscal year 2003, but not originally budgeted for use. It is now being carried forward into the current fiscal year for use toward library construction expenses already incurred. $196 is interest earned during the current fiscal year that now must be budgeted for the same use. Although the appropriation of interest income will cover the bulk of the construction expenses already incurred, there is still a need for an additional $872. In order to cover this expense, $872 will need to be transferred from the remaining Library Open Space funds. Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment Mqmt Serv/Property Management 2003-04 Department For Fiscal Year FTZ Warehouse BA#4 Initiative#10 Initiative Name Initiative Nunmber Linda Cordova/Sherrie Collins 535-6308/535-6150 Prepared By Phone Number Housekeeping Type of Initiative Fiscal Impact of Proposed Change A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year FY 2003-04 FY 2004-05 FY 2005-06 1. General Fund Include detail in this cell, add rows if necessary $0 $0 $0 2. Internal Service Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 3. Enterprise Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 4. Other Fund CIP(83) Fund Balance Appropriation(83-97072) $ 500,000.00 Total 500,000.0 $0 $0 B. Expenditures Impacted by Fund and Source: 1. General Fund Total $0 $0 $0 2. Internal Service Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 3. Enterprise Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 4. Other Fund CIP(83) Foreign Trade Zone Warehouse(83-97072) $ 500,000.00 Total $500,000.00 $0 $0 C.Expenditure Impact Detail 1. Salaries and Wages 2. Employee Benefits 3. Operating and Maintenance 4. Charges and Services 5. Capital Outlay WTZ Warehouse Roof $ 500,000.00 6. Other(Specify) Total $500,000.00 $0 $0 BA#4 FY2004 Initiative#10 FTZ Warehouse4/29/20042:10 PM Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment E. Measured or measurable Impact on functions, structure and organization F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or policy. In other cases, it may be an industry standard or comparable data from another city. Condition is a description of current practices. It is the information to which the criteria is compared. Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a service level impact. If an effect cannot be identified, there is no finding. Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into management Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the condition to be in line with the criteria. Issue Discussion: Type discussion here. Use additional cells if necessary. Property Management is requesting that a budget in the amount of $500,000. be established to provide roof replacement and parking lot repairs to the City owned facilities known as the Foreign Trade Zone warehouse and office building, located at 410 North Wright Brothers Drive. The City currently has cash in the amount of $607,244 in a CIP holding account. The cash is the rent proceeds from leasing the facilitates to the Salt Lake Community College and a printing company in 1996. The City is currently using a portion of the warehouse and office building for the Police Motor Squad. Fleet shares the space with the Police for storage of new vehicles and occasionally there are requests for other City storage needs. The remaining 48,000 square feet has recently been leased to a wholesale/retail outlet company for a three year period with three, two year options, which will an result in additional $350,000 of revenue received during the first three year period. It is recommended that the City Council adopt the appropriate action and establish a budget for facilitation of these repairs to the City owned building. a • Salt Lake City Corporation • Management and Fiscal Note Worksheet for Budget Development and Budget Amendment Community Development 2003-04 Department For Fiscal Year HUD Program Income(Reprogramed Income) BA#4 Initiative#11 Initiative Name Initiative Number LuAnn Clark/Sherrie Collins 535-6136/535-6150 Prepared By Phone Number Housekeeping Type of Initiative Fiscal Impact of Proposed Change A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year FY 2003-04 FY 2004-05 FY 2005-06 1. General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4. Other Fund Miscellaneous 71, 72&78 Grant Funds 2,579,978.00 71-27099(Contingency) $ 150,000.00 Total $2,729,978.00 $0 $0 B. Expenditures Impacted by Fund and Source: 1. General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4. Other Fund Miscellaneous 71, 72&78 Grant Funds $ 2,579,978.00 71-27099(Contingency) 150,000.00 Total $2,729,978.00 $0 $0 C. Expenditure Impact Detail 1. Salaries and Wages 2. Employee Benefits 3. Operating and Maintenance 4. Charges and Services 5. Capital Outlay 6. Other(Specify) Reprogramming funds for various 2,579,978.00 programs 71-27099(Contingency) 150,000 Total $2,729,978.00 $0 $0 BA#4 FY2004 Initiative#11 Program Income4/29/20042:10 PM Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment D. Program Income Cost Center Amount 71-29010/78-29010 CDBG HAND Housing Rehabilitation $ 1,404,784.00 78-78302/78-78325 HOME HAND First Time Homebuyer Prog $ 643,653.00 78-00200/78-00201 Rental Rehab Program $ 132,288.00 72-72906 Riverpark Program $ 399,253.00 Total returned funds $ 2,579,978.00 71-27099 27th Year Operating Contingency Return of grant funds from 2001-02 for project unable to be completed by CDC. Total returned funds $ 150,000.00 Total Program Income&returned Funds $ 2,729,978.00 BA#4 FY2004 Initiative#11 Program Income4/29/20042:10 PM Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment E. Measured or measurable Impact on functions, structure and organization This action has no impact on the FY2004 balanced scorecard business plan measurable goals and targets. F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or policy. In other cases, it may be an industry standard or comparable data from another city. Condition is a description of current practices. It is the information to which the criteria is compared. Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a service level impact. If an effect cannot be identified, there is no finding. Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into management Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the condition to be in line with the criteria. Issue Discussion: The Housing and Urban Development (HUD) funded programs, have received program income from re-payment of loans or other reimbursement costs due to liens etc. This action establishes a budget for those funds and allows the program income to be reallocated back into the individual program for continued programming. It is a HUD Federal guideline that Program Income be reallocated to programs that have the same eligible activity. It is recommended that the City Council adopt the necessary adjustment for these budgets. Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment Comm Develop/Housing and Neighborhood Develop 2003-04 Department For Fiscal Year HUD Program Income BA#4 Initiative#12 Initiative Name Initiative Number LuAnn Clark/Sherrie Collins 535-6136/535-6150 Prepared By Phone Number Housekeeping Type of Initiative Fiscal Impact of Proposed Change A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year FY 2003-04 FY 2004-05 FY 2005-06 1. General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4. Other Fund Miscellaneous 71 &72 Grant Funds 2,247,251.00 Total $2,247,251.00 $0 $0 B. Expenditures Impacted by Fund and Source: 1. General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4. Other Fund Miscellaneous 71 &72 Grant Funds 2,247,251.00 Total $2,247,251.00 $0 $0 C. Expenditure Impact Detail 1.Salaries and Wages 2. Employee Benefits 3. Operating and Maintenance 4. Charges and Services 5. Capital Outlay 6. Other(Specify) Reprogramming Funds 2,247,251.00 Total $2,247,251.00 $0 $0 BA#4 FY2004 Initiative#12 UDAG Program Income4/29/20042:11 PM Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment D. Program Income Cost Center Amount 72-17004 Housing Trust Fund $ 1,181,721.00 72-15607 Revolving Loan Fund $ 1,065,530.00 Total Program Income $ 2,247,251.00 BA#4 FY2004 Initiative#12 UDAG Program Income4/29/20042:11 PM Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment E. Measured or measurable Impact on functions, structure and organization This action has no impact on the FY2004 balanced scorecard business plan measurable goals and targets. F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or policy. In other cases, it may be an industry standard or comparable data from another city. Condition is a description of current practices. It is the information to which the criteria is compared. Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a service level impact. If an effect cannot be identified, there is no finding. Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into management Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the condition to be in line with the criteria. Issue Discussion: These Urban Development Action Grant (UDAG) loans have received program income from re- payment of loans. This action establishes a budget for the funds and allows the program income to be allocated into the Economic Development Revolving Loan Fund and the Salt Lake City Housing Trust Fund for continued programming. The reprogrammed Housing Trust Funds will be final funds received under the Parkview Plaza UDAG loan. Payment has been received in full for this UDAG. The Revolving Loan Fund, which is the City Center UDAG will continue to receive Program Income. The reallocation of these funds is directed by Resolution Numbers 78 and 93 of 1991. Resolution 78 states that funds from the Parkview UDAG loan are to be used to provide funding for the Salt Lake City Housing Trust Fund and activities consistent with the Salt Lake City Housing Policy. Resolution 93 directs funds from the City Center UDAG to be used as a source of funding to support the Neighborhood Revitalization Element of the Economic Development Revolving Loan Fund. It is recommended that the City Council adopt the necessary adjustment for these budgets. Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment Community Development 2003-04 Department For Fiscal Year Recaptured CDBG Funds BA#4 Initiative#13 Initiative Name Initiative Nunmber Karen Wiley/Sherrie Collins 535-7276/353-6150 Prepared By Phone Number Housekeeping Type of Initiative Fiscal Impact of Proposed Change A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year FY 2003-04 FY 2004-05 FY 2005-06 1. General Fund Include detail in this cell, add rows if necessary $0.00 $0 $0 2. Internal Service Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 3. Enterprise Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 4.Other Fund CIP(83)83-01098 26th yr CDBG Contingency $ 61.51 CIP(83)Completed CDBG Project $ (61.51) CIP(83)83-03063 28th yr. CDBG Contingency $ 153,471.89 CIP(83)Completed CDBG Projects $ (153,471.89) Total 0.00 $0 $0 B. Expenditures Impacted by Fund and Source: 1. General Fund Total $0 $0 $0 2. Internal Service Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 3. Enterprise Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 4. Other Fund CIP(83)83-01098 26th yr CDBG Contingency $ 61.51 CIP(83)Completed CDBG Project $ (61.51) CIP(83)83-03063 28th yr. CDBG Contingency $ 153,471.89 CIP(83)Completed CDBG Projects $ (153,471.89) Total $0.00 $0 $0 C.Expenditure Impact Detail 1. Salaries and Wages 2. Employee Benefits 3. Operating and Maintenance 4. Charges and Services 5. Capital Outlay Various Completed CIP Projects 6. Other(Specify) Total $0.00 $0 $0 BA#4 FY2004 Initiative#13 CDBG Recapture4/29/20042:11 PM Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment Cost Center/Project Name Debit Credit General Fund CIF # 83-01062 Urban Forestry Tree Planting $ 61.51 83-01098 26th yr CDBG Contingency $ 61.51 83-03056 Montgomery/California/Glendale 77,869.12 83-03065 Riverside Drive Streetscape 73,431.56 83-03063 Taufer Park Playground 2,171.21 83-03063 28th yr. CDBG Contingency $ 153,471.89 Totals 153,533.40 153,533.40 BA#4 FY2004 Initiative#13 CDBG Recapture4/29/20042:11 PM Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment E. Measured or measurable Impact on functions, structure and organization F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or policy. In other cases, it may be an industry standard or comparable data from another city. Condition is a description of current practices. It is the information to which the criteria is compared. Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a service level impact. If an effect cannot be identified, there is no finding. Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into management Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the condition to be in line with the criteria. Issue Discussion: Type discussion here. Use additional cells if necessary. This action will decrease the remaining budgets and cash balances of completed Community Development Block Grant (CDBG) Projects from 26th and 28th Years, and increase the budget and cash of the appropriate year Contingency. It is recommended that the City Council adopt the appropriate action to decrease the remaining budgets and cash balances of completed CDBG Projects and increase the CDBG Contingency of the appropriate years. Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment SLC Community Development 2003-04 Department For Fiscal Year Recaptured Gem Fd. Source CIP 1996-2003 and Class"C" 1997-2001 BA#4 Initiative#14 Initiative Name Initiative Nunmber LuAnn Clark/Sherrie Collins 535-6136/535-6150 Prepared By Phone Number Housekeeping Type of Initiative Fiscal Impact of Proposed Change A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year FY 2003-04 FY 2004-05 FY 2005-06 1. General Fund Include detail in this cell, add rows if necessary $0.00 $0 $0 2. Internal Service Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 3. Enterprise Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 4. Other Fund CIP(83)83-04099 CIP General Fund Contingency $ 927,515.49 CIP(83) Miscellaneous 83 CIP Projects Gen Fd Source $ (927,515.49) CIP(83)83-04097 CIP Class"C" Contingency $ 115,299.15 CIP(83) Miscellaneous 83 CIP Projects Class "C" Fd Source $ (115,299.15) Total 0.00 $0 $0 B. Expenditures Impacted by Fund and Source: 1. General Fund Total $0 $0 $0 2. Internal Service Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 3. Enterprise Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 4. Other Fund CIP(83)83-04099 CIP General Fund Contingency $ 927,515.49 CIP(83) Miscellaneous 83 CIP Projects Gen Fd Source $ (927,515.49) CIP(83)83-04097 CIP Class "C" Contingency $ 115,299.15 CIP(83) Miscellaneous 83 CIP Projects Class"C" Fd $ (115,299.15) Source Total $0.00 $0 $0 C.Expenditure Impact Detail 1.Salaries and Wages 2. Employee Benefits 3. Operating and Maintenance 4. Charges and Services 5. Capital Outlay Various Completed CIP Projects 6. Other(Specify) 83-04099 CIP General Fund Contingency 83-04097 CIP Class"C"Contingency Total $0.00 $0 $0 BA#4 FY2004 Initiative#14 CIP Recapture4/29/20042:11 PM Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment Cost Center/Project Name Debit Credit General Fund CIP # 83-95036 Concrete Relacement Citywide $ 20,178.53 83-96101 Washington Park ADA 4,295.00 83-97078 Rosewood Park 27,595.69 83-98030 Jordan River Parkway Trail 1.00 83-98039 Replace Trees Washington Square 649.25 83-98084 Per cent for Art 17,850.00 83-99020 Salt Domes 14,000.00 83-00023 Oakhills Tennis @ Dee Smith 1,600.00 83-00032 12th East Median Repair 9,495.00 83-00073 1300 South Design 1,828.03 83-00075 Salt Dome-Hogle Zoo 1,600.00 83-00091 Gateway Infrastructure 23,835.44 83-01096 Gateway Contingency 673,065.90 83-02010 ADA Ramp/Corner Repairs 389.45 83-02018 Parley's Nature& Historic Park 18,502.51 83-02025 Railroad Crossing Removal 97,536.84 83-03007 Jackson Park 12,839.29 83-03032 Sidewalk Redwood Road 2,253.56 83-04099 Contingency CIP GF $ 927,515.49 Total GF $ 927,515.49 $ 927,515.49 CIP Class"C" 83-97026 500 East- 1300 South 1700 E.to Foothill $ 29,759.00_ _ 83-98021 California Ave-4800 to 5600 West 41,068.76 _ _ 83-01039 Streets Overlay 92.46 83-01041 1300 So., 1700 E.-Foothill 44,378.93 83-04097 Contingency Class"C" $ 115,299.15 Total Class "C" $ 115,299.15 $ 115,299.15 Total all funds $ 1,042,814.64 $ 1,042,814.64 BA#4 FY2004 Initiative#14 CIP Recapture4/29/20042:11 PM } Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment E. Measured or measurable Impact on functions, structure and organization F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or policy. In other cases, it may be an industry standard or comparable data from another city. Condition is a description of current practices. It is the information to which the criteria is compared. Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a service level impact. If an effect cannot be identified, there is no finding. Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into management Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the condition to be in line with the criteria. Issue Discussion: Type discussion here. Use additional cells if necessary. This action will decrease the remaining budgets and cash balances of completed and or closed General Fund CIP Projects from Years 1995-2003 and increase the budget and cash of CIP Contingency in year 2004 for CIP cost over-runs and/or reprogramming. This action involves closing 18 projects totaling $927,515.49, bringing the current Contingency budget to $1,446,113.31. In addition, this request will decrease the remaining budgets of 4 completed CIP Class "C" Funded Projects Years 1997-2001 and increase the budget of the 04 CIP Class "C" Contingency to $221,239.82. This Contingency account will be used as Match funds for Class "C" projects, provide final payment of funds to Utah Department of Transportation (UDOT), for UDOT administered projects, cost over-runs and/or reprogramming. It is recommended that the City Council adopt the appropriate action to decrease the remaining budgets and cash balances of completed CIP General Fund Projects and increase the 04 GF Contingency account and decrease the remaining budget's in the completed Class "C" projects and increase the 04 Class "C" Contingency account. • ` Salt Lake City Corporation ,, Management and Fiscal Note Worksheet for Budget Development and Budget Amendment Community Development 2003-04 Department For Fiscal Year Impact Fee Revenue Budget Increase BA#4 Initiative#15 Initiative Name Initiative Number Sherrie Collins 535-6150 Prepared By Phone Number Housekeeping Type of Initiative Fiscal Impact of Proposed Change A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year FY 2003-04 FY 2004-05 FY 2005-06 1. General Fund Non-Departmental Impact Fee Revenue 09-00721 1252 $229,000 $229,000 $0 $0 2. Internal Service Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 3. Enterprise Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 4. Other Fund CIP(83)Transfer From The General Fund Impact Fees 83- 04080 1252 $229,000 Total $229,00 $0 $0 B. Expenditures Impacted by Fund and Source: 1. General Fund Non-Departmental Impact Fee Transfer to CIP 09-00721 2901-01 $229,000 Total $229,000 $0 $0 2. Internal Service Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 3. Enterprise Fund Include detail in this cell, add rows if necessary Total $0 $0 $0 4. Other Fund CIP(83) Impact Fees Expenditures 83-04080 2700 $229,000 Total $229,000 $0 $0 C.Expenditure Impact Detail 1.Salaries and Wages 2. Employee Benefits 3. Operating and Maintenance 4. Charges and Services 5.Capital Outlay $229,000 6. Other(Specify) $229,000 Total $458,000 $0 $0 BA#4 FY2004 Initiative#15 Impact Fees Revenue4/29/20042:11 PM Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment E. Measured or measurable Impact on functions, structure and organization F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or policy. In other cases, it may be an industry standard or comparable data from another city. Condition is a description of current practices. It is the information to which the criteria is compared. Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a service level impact. If an effect cannot be identified, there is no finding. Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into management Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the condition to be in line with the criteria. Issue Discussion: Type discussion here. Use additional cells if necessary. Based on previous years Impact Fee revenues, the City anticipated receiving approximately $425,000 this FY in Impact Fees, and set the budget for the $425,000. To date, the City has received approximately $603,817, and will receive additional revenues over the next two months. For this reason, it is necessary to increase the budget and revenue in the Impact Fee non departmental for transfer to the CIP fund. This will also increase the budget in the CIP for the Impact Fees. It is recommended that the City Council adopt the appropriate action to increase the non-departmental budget and revenue to facilitate Impact Fee revenues. Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment Management Services 2003-04 Department For Fiscal Year Risk Administration BA#4 Initiative#16 Initiative Name Initiative Number MarvBeth Thompson 535-6403 Prepared By Phone Number Housekeeping Type of Initiative Fiscal Impact of Proposed Change A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year FY 2003-04 FY 2004-05 FY 2005-06 1.General Fund $0 $0 $0 2. Internal Service Fund (87)Risk Fund-Unemployment compensation $ 197,400 (87) Risk Fund-Worker's compensation $ 344,000 (87) LTD Fund Balance Appropriation $ 212,000 (87) Risk Fund -Life&Accidental Death Insurance $ 60,000 (87) Risk Fund-Dental Insurance $ 1,550,000 Total $2,363,40 $0 $0 3. Enterprise Fund Total $0 $0 $0 4.Other Fund Total 0.00 $0 - $0 B. Expenditures Impacted by Fund and Source: 1. General Fund Total $0 $0 $0 2. Internal Service Fund (87)Risk Fund -Unemployment compensation $ 197,400 (87)Risk Fund -Worker's compensation $ 344,000 (87)LTD Premium Expenditure $ 212,000 (87) Risk Fund -Life&Accidental Death Insurance Prem $ 60,000 (87) Risk Fund -Dental Insurance Premium Exp. $ 1,550,000 Total $2,363,40 $0 $0 3. Enterprise Fund Total $0 $0 $0 4. Other Fund Total $0 $0 $0 C.Expenditure Impact Detail 1. Salaries and Wages 2. Employee Benefits 3. Operating and Maintenance 4. Charges and Services 2,363,400.00 5. Capital Outlay 6. Other(Specify) Total $2,363,400.00 $0 $0 BA#4 FY2004 Initiative#16 Risk fund4/29/20042:12 PM Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment Cost Center/Project Name Debit Credit 87-40030-1860-60 $ 90,000.00 87-40030-2196 $ 90,000.00 87-40040-1860-60 $ 50,000.00 87-40040-2196 $ 50,000.00 87-40060-1860-60 $ 4,900.00 87-40060-2196 $ 4,900.00 87-40010-1860-60 $ 3,500.00 87-40010-2196 $ 3,500.00 87-40150-1860-60 $ 1,000.00 87-40150-2196 $ 1,000.00 87-40510-1860-60 $ 12,000.00 87-40510-2196 $ 12,000.00 87-40540-1860-60 $ 5,000.00 87-40540-2196 $ 5,000.00 87-40590-1860-60 $ 23,000.00 87-40590-2196 $ 23,000.00 87-40870-1860-60 $ 8,000.00 87-40870-2196 $ 8,000.00 $ 197,400.00 $ 197,400.00 87-30010-1860-65 $ 1,500.00 87-30010-2197-01 $ 750.00 87-30010-2197-02 $ 750.00 87-30030-1860-65 $ 40,000.00 87-30030-2197-01 $ 20,000.00 87-30030-2197-02 $ 20,000.00 87-30510-1860-65 $ 20,000.00 87-30510-2197-01 $ 10,000.00 87-30510-2197-02 $ 10,000.00 87-30530-1860-65 $ 2,500.00 87-30530-2197-01 $ 1,250.00 87-30530-2197-02 $ 1,250.00 87-30540-1860-65 $ 180,000.00 87-30540-2197-01 $ 90,000.00 87-30540-2197-02 $ 90,000.00 87-30590-1860-65 $ 15,000.00 BA#4 FY2004 Initiative#16 Risk fund4/29/20042:12 PM Salt Lake City Corporation , ! ' Management and Fiscal Note Worksheet for Budget Development and Budget Amendment E. Measured or measurable Impact on functions, structure and organization F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or policy. In other cases, it may be an industry standard or comparable data from another city. Condition is a description of current practices. It is the information to which the criteria is compared. Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a service level impact. If an effect cannot be identified, there is no finding. Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into management Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the condition to be in line with the criteria. Issue Discussion: This is to bring the budgeted amounts in the Risk Internal Service Fund in agreement with the actual expenditures and revenues expected for the fiscal year. Salt Lake City Corporation Management and Fiscal Note Worksheet ,,s for Budget Development and Budget Amendment Public Services Department FY0304 Department For Fiscal Year Wasatch Drive improvements Initiative Name Initiative Number Dell Cook, Engineering Division, Public Services 535-6378 Prepared By Phone Number Type of Initiative CFDA Number Fiscal Impact of Proposed Change A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year FY 2003-04 FY 2004-05 FY 2005-06 1. General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4. Other Fund CIP Contingency 51,120 Total $51,120 $0 $0 B. Expenditures Impacted by Fund and Source: 1. General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4. Other Fund CIP 83-xxxxx(new cost center) Total $0 $0 $0 C. Expenditure Impact Detail 1. Salaries and Wages 2. Employee Benefits 3. Operating and Maintenance Supply 4. Charges and Services 51,120 5. Capital Outlay 6. Other(Specify) Total $51,120 $0 $0 Wasatch Drive improvements.xls5/1 1/20041 1:51 AM Salt Lake City Corporation Management and Fiscal Note Worksheet • for Budget Development and Budget Amendment E. Measured or measurable Impact on functions, structure and organization, or plans. F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or policy. In other cases, it may be an industry standard or comparable data from another city. Condition is a description of current practices. It is the information to which the criteria is compared. Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a service level impact. If an effect cannot be identified, there is no finding. cause is sometimes a airricult element to identity but is essential to a finding. it is simply identifying wny the condition varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into manarramant Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the condition to be in line with the criteria. Issue Discussion: Approximately 4 to 5 years ago, Salt Lake City installed curb and gutter, sidewalk, and some limited road improvements on Wasatch Drive bordering the upper parking lot of Hogle Zoo and continued through Bonneville Golf Course. Due to lack of funding, the park strip by the Hogle Zoo section was not landscaped as part of the original project/contract. This request is to provide the necessary landscaping. The major elements of this project are as follows: 1. Remove 8,000 square feet of existing road base from existing parking strip and import top soil 2. Install irrigation system and connect to Hogle Zoo meter. 3. Install approximately 40 additional trees 4. Install approximately 500 additional plantings 5. Import and install bark mulch to cover 8,000 square feet 6. Improve drainage and access control to Bonneville Golf Course by installing approximately 50 linear feet of new curb and gutter and three bollards 7. Budget includes a construction contingency (at 10%) and design and administrative fees ( in-house , low complexity at 19.8%) These improvements will be the responsibility of Hogle Zoo and adjacent property owners for long-term maintenance, replacement of plant material, and payment of all utilities.