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024 of 2019 - Adopting the Budget for the Library Fund of Salt Lake City, Utah for fiscal year 2019-2020 0 19-1 B 19-2 SALT LAKE CITY ORDINANCE No. 24 of 2019 (Adopting the budget for the Library Fund of Salt Lake City,Utah for fiscal year 2019-2020) An ordinance adopting the budget for the library fund of Salt Lake City, Utah for fiscal year 2019-2020. PREAMBLE Pursuant to the provisions of Section 10-6-111 of the Utah Code, the City Budget Officer prepared and filed with the City Council a tentative budget in proper form for all funds for which budgets are required by said law, including the tentative budget for the Library Fund, for fiscal year 2019-2020. The tentative budget was accompanied by a budget message as required by law. The tentative budget, including the tentative budget for the Library Fund, was adopted by the City Council in Resolution No. 12 of 2019, on May 7, 2019 • Section 10-6-118 of the Utah Code requires that before the 30th day of June of each fiscal year, or before September 1, in case of a property tax increase under Sections 59-2-919 through 59-2-923 of the Utah Code, the governing body shall, by resolution or ordinance, adopt a budget for the ensuing fiscal year for each fund for which a budget is required. The City budget officer has now prepared a budget for the Library Fund, in proper form. NOW, THEREFORE, be it ordained by the City Council of Salt Lake City: SECTION 1. PURPOSE. The purpose of this ordinance is to adopt the budget for the Library Fund, for fiscal year 2019-2020. All conditions precedent to the adoption of the budget for the Library Fund have been accomplished. SECTION 2. ADOPTION OF BUDGET. The budget attached hereto and made a part of this Ordinance, shall be, and the same hereby is adopted as the budget for the Library Fund of the City for the fiscal year beginning July 1,2019 and ending June 30, 2020, in accordance with the requirements of Sections 10-6-105, 10-6-118 and 59-2-923 of the Utah Code. The budget for the Library Fund is subject to the approval of the Mayor and reconsideration of the City Council pursuant to Section 10-3b-204 of the Utah Code. SECTION 3. FILING OF BUDGET. The City Budget Officer is hereby authorized and directed to certify and file copies of the budget with the State Auditor as required by Section 10-6-118 of the Utah Code. SECTION 4. PUBLIC INSPECTION. The City Budget Officer is hereby authorized and directed to certify and file copies of the budget in the office of said Budget Officer and in the Office of the City Recorder, which budget shall be available for public inspection during regular business hours as required by Section 10-6-119 of the Utah Code. SECTION 5. EFFECTIVE DATE. This Ordinance shall become effective on July 1, 2019. 2 Passed by the City Council of Salt Lake City, Utah, this 11 th day of June , 2019. • '11 ' � ON ATTEST: l CITY RECORDER Transmitted to the Mayor on June 14, 2019 • Mayor's Action: Approved. Vetoed. 0 M YOR ATTEST: CITY R CO' � ':*�• Salt Lake City Attorney's Office Approved As To Form %v � !f Date: 57/,3 I 411;.: y By: 7714) (SEAL) ldroyd -� vS (DRAT� Bill No. 24 of 2019. Published: June 27, 2019 • HB ATTY-#77425-v1-FY20_Adopting_Library_Fund_Budget.doc 3 • • . . , r, I ' ` e+; APPROVED BUDGET FISCAL YEAR 2020 Ii 1 The City Library F V' . 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Firehouse Storytime at Anderson-Foothill Bucket Percussion with the Mundi Project at Chapman Harvest Festival at Anderson-Foothill LOCATIONS Main Library Chapman Branch Glendale Branch Sprague Branch 210 East 400 South 577 South 900 West 1375 South Concord 2131 South 1100 East 801-524-8200 801-594-8623 801-594-8660 801-594-8640 Anderson-Foothill Branch Day-Riverside Branch Marmalade Branch Sweet Branch 1135 South 2100 East 1575 West 1000 North 280 West 500 North 455 F Street 801-594-8611 801-594-8632 801-594-8680 801-594-8651 E - 2 Salt Lake City Public Library Approved Budget,Fiscal Year 2020 CONTENTS Locations 2 MISSION STATEMENT Mission Statement 3 The City Library is a dynamic civic resource that promotes free and open access to By the Numbers 4 information,materials,and services to all members of the community to advance Letter from the Board President& Executive Director 5 knowledge,foster creativity,encourage the exchange of ideas,build community,and Executive Summary& Budget Priorities 6 enhance the quality of life. Organizational Chart 7 Staffing Profile 8 General Fund Revenues 10 General Fund Expenditures 12 Personnel 14 Materials&Supplies 14 Buildings, Grounds, & Equipment 15 Services 15 Other Charges 16 Collections&Other Capital Outlays 16 Transfers, Grants, & Donations 16 Debt Service Fund Budget 17 Capital Project Fund Budget 18 z. 014 Ugly Sweaters at Anderson-Foothill Salt Lake City Public Library Approved Budget,Fiscal Year 2020 3 - The City Library is a platform for community and individual transformation G\\ic Engagement 0 ce'. Q, if cer Learning -t- CQ N Community z cu �.• Social Connection �,J F e Healthy Together THE CITY LIBRARY BY THE NUMBERS Salt Lake City Population' Hours Open Every Week, Library Programs' 1 U.S.Census Bureau 200,544 Systemwide' 4,784 QuickFacts,2017 estimate 502 2 as of Dec 31,2018 Total Number of Library Program Registered Card Holders' Items in the Collection' Attendance' 3 data collected between 162,378 766,679 112,827 Jan 1 and Dec 31,2018 New Library Card Items Borrowed' Annual Visitors' Registrations' 3,502,583 1,375,985 23,546 - 4 Salt Lake City Public Library Approved Budget,Fiscal Year 2020 LETTER FROM THE BOARD PRESIDENT & EXECUTIVE DIRECTOR April 2019 Through our Strategic Roadmap process, Our FY20 proposed budget reflects our we are using the tools and methods Strategic Roadmap priorities—priorities Mayor Biskupski,City Council Members, of Service Design to both discover the that emerged from hundreds of hours of and Residents of Salt Lake City, needs and aspirations of our community conversations with patrons,partners,and members,and experiment with and iterate community leaders across all sectors. For over 120 years,The City Library new ways to deliver on our core mission. It also lays the foundation for long-term has continuously played a vital role of At every turn,we are keeping the public responsible stewardship of our branch Community Amplifier for the residents of at the center of our decisions,while facilities.To meet the rapidly changing Salt Lake City.Through our collections, efficiently allocating our limited resources needs of our diverse local communities, spaces,programs,and expert staff, to support meaningful outcomes for we will continually realign our offerings we magnify the impact of partnering residents of all ages and demographics. based on data assessments and organizations throughout the city. We are challenging ourselves to elevate conversations with all of our stakeholders. We add fuel to the flames of our local our patrons'experience with the Library, On behalf of the Board,administration, creative community,stimulate positive delivering services that foster surprise, and staff of The City Library,we would civic engagement,strengthen our social delight,joy,and a sense of pride and like to express our sincere appreciation fabric,and foster an informed,literate,and connection with the larger community. for your support of the Library's role in educated populace.In short,we enhance We are committed to amplifying the best enriching the vitality of our community. the quality of life for everyone in Salt Lake of Salt Lake City,and committed to the City in a myriad of ways. promotion of learning,community,and Sincerely, social connection through all that we do. �e Lucinda Kindred,Library Board President -4111 y ,f T&1513V4 Lucinda Kindred,Library Board President Peter Bromberg,Executive Director Peter Bromberg,Executive Director Salt Lake City Public Library Approved Budget,Fiscal Year 2020 5 - EXECUTIVE SUMMARY & BUDGET PRIORITIES AFTER THE FLOOD: While we are on relatively sure financial This year the Library was also recognized RENOVATION OF SPRAGUE footing regarding basic maintenance,our by Library Journal as a"Five Star Library," On July 26,2017,a surprise downpour current budget does not allow us to save up from four stars in 2017.Of 7,361 drenched Sugar House and flooded the for anticipated renovations,refreshes, U.S.public libraries scored,only 85 were Sprague Branch.This severe rainstorm and possible expansions.In FY19,we named Five Star Libraries.Library Journal destroyed the lower level and led to over will complete a Master Facilities Plan, awards stars based on measurable $1 million in loss and remediation costs. which will examine current demographics statistics including library visits,total While not having the funds to fully restore and future growth projections to help amount of items borrowed,program the lower level,the building partially us identify needs,costs,and timelines attendance,and public computer/ reopened in late 2017,with additional for renovations,expansions,and capital Internet use. spaces and services reopening in 2018. construction.In FY20,we are funding a In FY19 we began a process to fully new Development Director position(as These recognitions are a testament to the renovate Sprague,and expect to close for recommended by a recent fundraising the incredibly purpose-driven,committed, construction in April,2019.Funding the feasibility study)to help lay the and hard-working staff at eight locations renovation in FY20 is our highest priority. groundwork for capital fundraising,which who provide dedicated service more than While the Sprague Branch is closed,we can be used to supplement public-funding 500 hours a week to the people of Salt will continue to offer express services for capital projects. Lake City.It is our creative,smart,and seven-days-a-week at the old Sugar compassionate employees who breathe House Firehouse on Sugarmont Avenue,a PROVIDING FAIR AND EQUITABLE life into our mission and create meaningful convenient two-minute walk from Sprague. COMPENSATION FOR STAFF outcomes and elevated experiences In 2019,the Library was once again named for our patrons every day.It is vitally PLANNING FOR LONG-TERM as a"Top Workplace"by the Salt Lake important that we compensate our staff STEWARDSHIP OF BUILDINGS AND Tribune.This designation is based on staff fairly and equitably,particularly in light of PHYSICAL ASSETS responses to the annual Energage Survey, the 5.3%increase in SLC's cost of living, This past year,the Library completed a which measures staff engagement and which has been driven largely by increases Facilities Conditions Assessment(FCA) organizational health.Here is a snapshot in housing costs and exacerbated by that identified approximately$10 million of how we compare to our library peers: the rising cost of healthcare.In addition in deferred maintenance needs over the to providing a Cost of Living Increase next ten years.The FCA makes clear Organizational effectiveness (COLA),this budget also includes a that we have a$1 million shortfall in our —17%higher than peers merit increase,which acknowledges the capital facilities"designated"fund over Organizational alignment value of experience and prevents salary- that ten-year period,which will need to —9%higher than peers compression issues,as well as a small be addressed in upcoming budget years. Going in the right direction increase in health benefits for employees The FCA is also serving as an extremely —11°%o higher than peers with dependents. detailed plan,which we are using to guide Operates from strong values prioritization of savings and spending on —20%higher than peers long-term capital maintenance of Encourages different points of view our buildings. —34%higher than peers New ideas encouraged —26%higher than peers - 6 Salt Lake City Public Library Approved Budget,Fiscal Year 2020 ORGANIZATIONAL CHART Library Board L. Executive Director Deputy Director Assistant Director of Assistant Director of Customer Experience Community Engagement Assistant Director of Branch Managers Service Coordinators Facilities & IT Anderson-Foothill Children's Services Chapman Teen Services Manager of Tech Services Day-Riverside Adult Services &Collection Development Glendale Digital Inclusion Marmalade Data Sprague Security Manager Sweet — Finance Manager H Circulation Manager Main Library Public Service Managers Children's Library Browsing&L2 HR Manager Administrative Manager Nonfiction &AV Assistant Director of Technology Access Manager Marketing & Communications Executive Leadership Team ❑ Revised Positions Salt Lake City Public Library Approved Budget,Fiscal Year 2020 7 STAFFING PROFILE POSITION FY19 FY20 DIFFERENCE The FY20 Budget adds 5.275 FTE in new Accountant 1 1 — positions.These positions support the following outcomes: Accounting Specialist 1 1 — Administrative Assistant 1.475 0.475 (1) SAFE,WELL-MAINTAINED,WELCOMING Administrative Manager 3 2 (1) FACILITIES • Assistant Director 3 4 1 1 FT Security Officer • 1 FT Custodian Associate Librarian 24.250 22.325 (1.925) • Increase in hours of part-time custodians Audio Visual Specialist 1 1 — • Combine part-time Custodian positions Branch Custodian 5.4 5.15 (0.250) to make full-time positions,in an effort to Cataloger 1 1 — decrease turnover Circulation Supervisor 2 2 — • Improve resource allocation management Community Gardner — 0.450 0.450 in Facilities Department by reclassifying Custodial Supervisor 1 1 — the Lead Maintenance Worker to a Custodian 8.050 10 1.950 Maintenance Manager Data Coordinator — 1 1 PUBLIC SERVICE SUPPORT Delivery Driver 1 1 — • Ensure that each Branch Location has, Deputy Director 1 1 — at minimum: Development Director — 1 1 • 1 Adult Services Librarian Environmental Designer _ — (1) • 1 Teen Services Librarian • 1 Children Services Librarian Event Associate 2 2 — • Redefine the Community Gardener role Executive Administrative Assistant — 1 1 to include additional public programming, Executive Director 1 1 — thus making that position a regular staff Help Desk Tech — 1 1 position Human Resource Associate 3 3 — TECHNOLOGY,FUNDRAISING,& Lead Custodian 2 2 — ADMINISTRATIVE SUPPORT • Reclassify existing position to take lead on Data Coordinator responsibilities to assist in making more data-informed decisions • Convert existing funding for professional and technical consulting to 1 FT Development Director to position library for capital fundraising • Reclassify the Administrative Assistant It to an Executive Administrative Assistant to support higher-level support and • coordination of administrative projects — and initiatives 4 ,, ' �L. . !,y - INFORMATION MANAGEMENT +��'� • . �� • 4 • Begin the process of bringing Information •� �os� s�!`1,, �� Management Services in-house through • SemiO,�4,0 •Ok 'iu conversion of existing contract positions v';,- ,' • ►.��► `;. ii'�r. to regular staff positions ,�, *0 i�r :��,` 11 • 1 FT Help Desk Technician I ,�; 1 FT Network Specialist Wild Woods Children's Area at Main Diwali Celebration at Main - 8 Salt Lake City Public Library Approved Budget,Fiscal Year 2020 POSITION FY19 FY20 DIFFERENCE Lead Maintenance Technician 1 — (1) Librarian 34.7 36.9 2.2 Library Aide 30.275 27.575 (2.7) After School Aide 0.450 0.450 — Library Assistant 39.125 40.675 1.550 Logistics Coordinator 1 1 — Maintenance Manager — 1 1 Maintenance Technician 5 5 — Maintenance Supervisor 1 1 — Manager 14 14 — Marketing&Comm Specialist 4 3 (1) Marketing&Comm Project Manager — 1 1 Network&Systems Engineer — 1 1 Production Designer 0.475 0.475 Security Manager 1 1 — Safety Officer 1 2 1 Senior Designer 1 1 — Service Coordinator 4 4 — Staff Development Coordinator 1 1 — Tech Services Specialists 2 2 — Technology Assistant 1.8 1.8 — Technology Associate 2.425 2.425 — Technology Librarian 1 1 — Technology Coordinator 1 1 — TOTAL 210.425 215.700 5.275 . s - •• — !,fir 1"'" 'AYr'; ` T i .,r 9, r I .i• - :.• Iii. • * .."•:';:.,_':.49".tit ...." '1" i ' '.• '''.- 100.- - .41F ''''' "44.- :,:s---- A 19 h o • Celebrating South American Cultures;Argentina at Chapman Salt Lake City Public Library Approved Budget,Fiscal Year 2020 9 GENERAL FUND REVENUES 1 FY18 FY19 FY19 FY20 FY19 to FY20 Percentage Actual Budget Projected Budget Budget Diff. Difference TAX REVENUES Current Year Property Taxes 17,143,664 17,183,732 17,392,550 18,448,490 1,264,758 7.4% Personal Property Taxes 2,157,379 1,842,618 1,865,050 1,817,150 (25,468) -1.4% Property Taxes from New Growth - - - 475,000 475,000 - Delinquent Property Taxes 370,814 325,000 325,000 330,000 5,000 1.5% Motor Vehicle Taxes 839,576 675,000 675,000 700,000 25,000 3.7% Judgment Levy 107,376 90,000 238,880 109,395 19,395 21.6% SUBTOTAL 20,618,809 20,116,350 20,496,480 21,405,035 1,288,685 6.4% ' I VERNMENTAL REVENUES Grants-Federal - 14,500 - - (14,500) -100.0% Reimbursements-E-Rate 35,122 36,000 36,000 28,000 (8,000) -22.2% Grants-State 47,850 51,000 51,000 50,500 (500) -1.0% RDA Rebate 804,952 780,000 780,000 780,000 - - SUBTOTAL 887,924 881,500 867,000 858,500 (23,000) -2.6% CHARGES FOR SERVICES Printer Revenues 43,720 40,000 40,000 40,000 - - Passport Services Revenue - 75,000 75,000 75,000 - - Non-Resident Fees 13,310 13,500 13,500 10,000 (3,500) -25.9% Reimbursements-Friends 90,045 - - - - - SUBTOTAL 147,075 128,500 128,500 125,000 (3,500) -2.7% j f(l -t ,i lj i l'+cll/4iill'�1('14' I;i 1 i rQ_ Charges for Lost/Damaged Items 52,545 50,000 50,000 50,000 - - SUBTOTAL 52,545 50,000 50,000 50,000 - - MISCELLANEOUS Interest 200,817 178,500 178,500 260,000 81,500 45.7% Rents-Facilities 45,236 50,000 50,000 45,000 (5,000) -10.0% Rents-Commercial Space 39,943 40,000 40,000 40,000 - - Sundry 19,502 10,700 10,700 15,700 5,000 46.7% SUBTOTAL 305,498 279,200 279,200 360,700 81,500 29.2% CONTRIBUTIONS &TRANSFERS Donations 29,272 116,000 130,500 84,000 (32,000) -27.6% Fund Balance-Appropriated - 1,873,570 1,493,440 967,870 (905,700) -48.3% SUBTOTAL 29,272 1,989,570 1,623,940 1,051,870 (937,700) -47.1% TOTAL REVENUES 22,041,123 23,445,120 23,445,120 23,851,105 405,985 1.7% - 10 Salt Lake City Public Library Approved Budget,Fiscal Year 2020 GENERAL FUND REVENUE TAX REVENUES INTERGOVERNMENTAL OVERVIEW The Library's primary source of funding REVENUES Most revenue categories have been is property taxes.Current year property The decrease in Intergovernmental budgeted based on current year tax revenues have been budgeted at the Revenue is due to the fact that we we projections and historical trends.The amount generated by the 2018 certified are not anticipating any federal grants following explanations are to compare tax rate plus an estimated amount for and the continuing decrease in E-rate the FY19 to the FY20 budgets. new growth.Our current property tax rate reimbursement. is 0.000757,which is 75.7%of the ceiling established by the Utah State Legislature. This chart shows the property tax amount Tax Year Tax Year Tax Year Tax Year Tax Year Tax Year as it relates to a residential property val- 2014 2015 2016 2017 2018 2019 est ued at$247,000 and commercial prop- Certified .000782 .000747 .000700 .000830 .000757 .000735 erty valued at$1,000,000.Tax Year 2019 Tax Rate amounts are based on FY19 budgeted real Residential $106.23 $101.48 $95.10 $112.76 $102.84 $99.85 and personal property tax revenues less Property estimated newgrowth and a 3%increase Commercial property $782.00 $747.00 $700.00 $830.00 $757.00 $735.00 in 2018 tax values. CHARGES FOR SERVICES MISCELLANEOUS CONTRIBUTIONS This is an anticipated decrease in the Interest revenue is expected to increase &TRANSFERS collection of non-resident fees(fees based on higher interest earnings. In FY20,the Friends of The City Library charged to card-holders residing outside will decrease their annual donation to of Salt Lake County). The City Library.The appropriated fund balance for anticipated capital projects is lower;FY19's budget included the Sprague Branch renovation. it4,1... r, 1 , /0 ,--,_.:—ati,-- '4., i, ,-,,-, !!, ..., .. 1 Ef ,. • ,. __ , _ — JLt , .....Aiw_ — ,1 "-;:- ) ;;.,t, .,', _., - A,- _ . '....t. , 47, ----, _ Bike the Branches Salt Lake City Public Library Approved Budget,Fiscal Year 2020 11 - GENERAL FUND EXPENDITURES FY18 FY19 FY19 FY20 FY19 to FY20 Percentage Actual Budget Projected Budget Budget Diff. Difference PERSONNEL Salaries&Wages-Regular 7,895,606 8,740,400 8,740,400 9,462,700 722,300 8.3% Overtime-Regular 16,805 - - - Salaries&Wages-Flex 188,549 165,075 165,075 200,000 34,925 21.2% Social Security-Regular 587,018 669,900 669,900 725,000 55,100 8.2% Social Security-Flex 14,395 12,690 12,690 15,305 2,615 20.6% Employee Insurance 908,333 1,322,700 1,322,700 1,668,400 345,700 26.1% Retiree Insurance 31,950 45,000 45,000 28,800 (16,200) -36.0% State Retirement 1,043,986 1,169,000 1,169,000 1,296,200 127,200 10.9% Workers Compensation 27,584 34,100 34,100 38,300 4,200 12.3% Unemployment Insurance 988 5,000 5,000 4,000 (1,000) -20.0% Other Employee Benefits 14,905 31,170 31,170 28,300 (2,870) -9.2% Staff Incentives 4,740 6,220 6,220 6,120 (100) -1.6% SUBTOTAL 10,734,859 12,201,255 12,201,255 13,473,125 1,271,870 10.4% MATERIALS &SUPPLIES Subscriptions&Memberships 26,085 33,110 33,110 36,880 3,770 11.4% Publicity 126,742 86,000 86,000 159,905 73,905 85.9% Travel&Training 163,409 159,815 159,815 191,590 31,775 19.9% Office Supplies&Expense 15,116 16,000 16,000 16,000 - - Postage 20,459 29,500 29,500 23,500 (6,000) -20.3% Special Department Supplies 161,054 291,320 291,320 286,980 (4,340) -1.5% Copier/Printer Paper 5,728 6,000 6,000 6,000 - - Copier/Printer Toner 41,556 35,000 35,000 40,000 5,000 14.3% SUBTOTAL 560,149 656,745 656,745 760,855 104,110 15.9% BUILDING,GROUNDS, &EQUIPMENT Fuel 5,384 6,500 6,500 6,500 - - Maintenance-Equipment 7,674 9,490 9,490 239,485 229,995 2423.6% Maintenance-Vehicles 7,077 7,000 7,000 7,000 - - Maintenance-Buildings&Improvements 584,935 800,275 800,275 817,350 17,075 2.1% Utilities-Boiler Operations 85,176 110,000 110,000 90,000 (20,000) -18.2% Utilities-Electricity 456,817 501,500 501,500 492,000 (9,500) -1.9% Utilities-Gas 66,192 101,300 101,300 98,700 (2,600) -2.6% Utilities-City Services 93,339 93,100 93,100 94,500 1,400 1.5% Utilities-Garbage 31,624 29,420 29,420 33,340 3,920 13.3% Utilities-Telecommunications 88,584 100,000 100,000 105,800 5,800 5.8% SUBTOTAL 1,426,802 1,758,585 1,758,585 1,984,675 226,090 12.9% - 12 Salt Lake City Public Library Approved Budget,Fiscal Year 2020 GENERAL FUND EXPENDITURES FY18 FY19 FY19 FY20 FY19 to FY20 Percentage Continued Actual Budget Projected Budget Budget Diff. Difference SERVICES Prof&Tech Services 813,804 882,890 882,890 530,030 (352,860) -40.0% Security Contracts 364,600 186,990 186,990 197,880 10,890 5.8% Technology Contracts 317,968 413,200 413,200 322,680 (90,520) -21.9% City Administrative Charges 19,497 25,500 25,500 24,500 (1,000) -3.9% Cataloging Charges 82,319 96,000 96,000 96,000 - - Staff Training&Development 25,750 25,000 25,000 40,000 15,000 60.0% Programming 225,704 237,830 237,830 233,140 (4,690) -2.0% Board Development 8,882 9,000 9,000 9,000 - - Interlibrary Loans 340 1,000 1,000 1,000 - - SUBTOTAL 1,858,864 1,877,410 1,877,410 1,454,230 (423,180) -22.5% OTHER CHARGES Insurance 240,931 245,200 245,200 262,700 17,500 7.1% Collection Costs 21,511 19,000 19,000 - (19,000) -100.0% Sundry 18,712 23,300 23,300 24,300 1,000 4.3% Executive Discretion 15,014 20,000 20,000 20,000 - - Staff Grants - 5,000 5,000 - (5,000) -100.0% SUBTOTAL 296,168 312,500 312,500 307,000 (5,500) -1.8% COLLECTIONS&OTHER CAPITAL OUTLAYS Cap Outlay-Buildings 18,150 - - - - - Cap Outlay-Improvements 200,563 - - - Cap Outlay-Equipment 49,242 - - - - - Cap Outlay-Furniture 12,698 - - - - - Cap Outlay-Print Materials 636,813 585,800 585,800 631,000 45,200 7.7% Cap Outlay-Audio Materials 105,789 89,300 89,300 70,000 (19,300) -21.6% Cap Outlay-Visual Materials 344,996 254,200 254,200 267,000 12,800 5.0% Cap Outlay-Databases 188,819 206,000 206,000 226,000 20,000 9.7% Cap Outlay-E Books&Audio 565,279 450,300 450,300 481,350 31,050 6.9% Cap Outlay-Newspapers&Magazines 101,321 107,000 107,000 104,000 (3,000) -2.8% SUBTOTAL 2,223,670 1,692,600 1,692,600 1,779,350 86,750 5.1% TRANSFERS, GRANTS,&DONATIONS Transfer To Capital Project Fund 3,670,470 3,870,545 3,870,545 2,922,895 (947,650) -24.5% Transfer to Debt Service Fund 1,028,055 901,500 901,500 1,036,475 134,975 15.0% Grants-Federal - 14,500 - - (14,500) -100.0% Grants-State 47,850 51,000 51,000 50,500 (500) -1.0% Donations 17,209 108,480 122,980 82,000 (26,480) -24.4% SUBTOTAL 4,763,584 4,946,025 4,946,025 4,091,870 (854,155) -17.3% TOTAL EXPENDITURES 21,864,096 23,445,120 23,445,120 23,851,105 (405,985) 1.7% REVENUES OVER EXPENDITURES 177,027 - - - - - Salt Lake City Public Library Approved Budget,Fiscal Year 2020 13 - GENERAL FUND EXPENDITURES PERSONNEL FY18 FY19 FY19 FY20 FY19 to FY20 Percentage PERSONNEL Actual Budget Projected Budget Budget Diff. Difference SUBTOTAL 10,734,859 12,201,255 12,201,255 13,473,125 1,271,870 10.4% PERSONNEL OVERVIEW $1,250 base-wage increase(pro-rated for The City Library contributes to HSAs In FY20,personnel expenditures account PT staff)plus an additional 1.5%increase. $1,000 for single-coverage and$1,500 for for approximately 68%of the Library's couples and families,an increase of$500 overall operating budget(General Fund The City Library will continue to offer a from previous years for couples less transfers to Capital and Debt Service), High Deductible Health Plan with a Health and families. which is commensurate to previous fiscal Savings Account contribution.The FY20 years(65%in FY19,63%in FY18,FY17, budget reflects FY19 actual employee plan For details on the Library's staffing,refer to and FY16).From FY19 to FY20 we will selection with a projected 8%increase the Staffing Profile on page 8. have added 5.275 FTE,two of which will in costs.The City Library covers 100°%o of replace the need for outside contracted employee coverage and 90°%o of couple and services.The FY20 budget proposes a family insurance premiums.In addition, GENERAL FUND EXPENDITURES MATERIALS & SUPPLIES FY18 FY19 FY19 FY20 FY19 to FY20 Percentage MATERIALS & SUPPLIES - Actual Budget Projected Budget Budget Diff. Difference SUBTOTAL 560,149 656,745 656,745 760,885 104,110 15.9% MATERIALS & SUPPLIES OVERVIEW In efforts to increase visibility and general awareness of library services,The City Library plans to increase our paid media spend and update environmental designs.The Public Library Association biennial conference is taking place in FY20,contributing to a budget increase in travel. - 14 Salt Lake City Public Library Approved Budget,Fiscal Year 2020 GENERAL FUND EXPENDITURES BUILDINGS, GROUNDS, & EQUIPMENT FY18 FY19 FY19 FY20 FY19 to FY20 Percentage BUILDINGS,GROUNDS,&EQUIPMENT Actual Budget Projected Budget Budget Diff. Difference SUBTOTAL 1,426,802 1,758,585 1,758,585 1,984,675 226,090 12.9% BUILDINGS, GROUNDS, & EQUIPMENT OVERVIEW Technology and hardware contracts were moved out of the Services budget category into the Buildings,Grounds,&Equipment budget category. GENERAL FUND EXPENDITURES SERVICES FY18 FY19 FY19 FY20 FY19 to FY20 Percentage Actual Budget Projected Budget Budget Diff. Difference SUBTOTAL 1,858,864 1,877,410 1,877,410 1,454,230 (423,180) -22.5% SERVICES In addition to the reclassification of technology hardware contracts to the Buildings,Grounds,&Equipment budget category, The City Library has budgeted less to outside consultants. Some technology services previously contracted with the City's Information Management Services will now be done in-house. ' 01 I V aiiiii *IFT r11111.4' ,i, .. ' � l • Celebrating African Cultures&Communities at Chapman Utah Chinese Folk Orchestra at Day-Riverside TEDxMarmaladeLibrary at Marmalade Salt Lake City Public Library Approved Budget,Fiscal Year 2020 15 — GENERAL FUND EXPENDITURES OTHER CHARGES FY18 FY19 FY19 FY20 FY19 to FY20 Percentage OTHER CHARGES Actual Budget Projected Budget Budget Diff. Difference SUBTOTAL 296,168 312,500 312,500 307,000 (5,500) -1.8% OTHER CHARGES The City Library is discontinuing delinquent account collection services. GENERAL FUND EXPENDITURES COLLECTIONS & OTHER CAPITAL OUTLAYS FY18 FY19 FY19 FY20 FY19 to FY20 Percentage COLLECTIONS,&OTHER CAPITAL OUTLAYS Actual Budget Projected Budget Budget Diff. Difference SUBTOTAL 2,223,670 1,692,600 1,692,600 1,779,350 86,750 5.1% CAPITAL REPAIRS & REPLACEMENT The City Library proposes a one-time budgetary infusion to replace damaged books for the Sprague Branch's collection.Additional funds are requested to enhance e-book and audio collections. GENERAL FUND EXPENDITURES TRANSFERS, GRANTS, & DONATIONS FY18 FY19 FY19 FY20 FY19 to FY20 Percentage TRANSFERS, GRANTS, &DONATIONS Actual Budget Projected Budget Budget Diff. Difference SUBTOTAL 4,763,584 4,946,025 4,946,025 4,091,870 (854,155) -17.3% TRANSFERS, GRANTS, & DONATIONS Funding for the capital projects are lower because the FY19 budget included a large amount for the Sprague Branch renovations. — 16 Salt Lake City Public Library Approved Budget,Fiscal Year 2020 DEBT SERVICE FUND BUDGET FY18 FY19 FY19 FY20 FY19 to FY20 Percentage REVENUES Actual Budget Projected Budget Budget Diff. Difference Interest Earnings (990) — — — Transfers 1 1,028,055 1,038,350 1,038,350 1,036,475 (1,875) -0.2% Fund Balance-Appropriated — 100 100 1,875 1,775 1775.0% TOTAL REVENUES 1,027,065 1,038,450 1,038,450 1,038,350 (100) — FY18 FY19 FY19 FY20 FY19 to FY20 Percentage EXPENDITURES Actual Budget Projected Budget Budget Diff. Difference Interest Payments 500,650 487,450 487,450 472,350 (15,100) -3.1% Principal Payments 530,000 545,000 545,000 560,000 15,000 2.8% Administration Fees 3,405 6,000 6,000 6,000 TOTAL EXPENDITURES 1,034,055 1,038,450 1,038,450 1,038,350 (100) — REVENUES UNDER EXPENDITURES (6,990) — — — — — DEBT SERVICES OVERVIEW the debt payment is then transferred to the Debt Service Fund Funds necessary to meet the debt payments on the Glendale and with excess amounts going toward the operating costs of the two Marmalade branches are derived from a portion of the Library's branches.The City Library is funding the Debt Service payments certified tax rate designated for such.The designated revenues one year ahead of schedule—the FY20 transfer will cover the Debt are deposited in the General Fund.The amount needed to meet Service payment for FY21. , c*.:7.T.. - ...4f:`':,- . .'7;- AI' . ,e1..••t - , , 4 A ..,,b..2t r_ . v •c• • • y-0 a 141 ‘*. fa_ J , teAil r.` _ Bob Ross Paint-Along at Sweet Star Wars Day at Glendale Gingerbread Jamboree at Sprague Salt Lake City Public Library Approved Budget,Fiscal Year 2020 17 — CAPITAL PROJECT FUND BUDGET FY18 FY19 FY19 FY20 FY19 to FY20 Percentage REVENUES Actual Budget Projected Budget Budget Diff. Difference Interest 49,331 36,500 36,500 100,000 63,500 174.0% Transfer from General Fund 3,670,470 3,870,545 3,870,545 2,922,895 (947,650) -24.5% Private Donations 65,740 — — — — — Fund Balance-Appropriated — 741,370 3,259,680 327,850 (413,520) -55.8% TOTAL REVENUES 3,785,541 4,648,415 7,166,725 3,350,745 (1,297,670) -27.9% REVENUES OVERVIEW of unappropriated funds accumulated in prior years.The transfer Funding for capital projects accounted for in the Capital Projects from the General fund to the Capital Project fund includes the fund comes from three sources:a transfer from the General fund, annual$900,000 of designated facilities maintenance funds and interest earnings on the cash balance in the fund,and the Capital $500,000 of designated technology-related funds. Project fund balance.The Capital Project fund balance is a result .-e Plot . L : . . , '+ , 'is— - ...c ) . k .. '. '--.6' •• 1' i. 44 al 2'ii,4 ',,, k ' --- , A ' tt. : -, ' l'A• .-1641"I'Llik\‘'N't, . Pop Art at Marmalade Children's Area at Marmalade Garlic Harvest at Main — 18 Salt Lake City Public Library Approved Budget,Fiscal Year 2020 FY18 FY19 FY19 FY20 FY19 to FY20 Percentage EXPENDITURES Actual Budget Projected Budget Budget Diff. Difference Cap Outlay—Buildings 1,036,995 2,663,905 4,665,385 2,314,000 (349,905) -13.1% Cap Outlay—Improvements 222,418 683,310 1,079,000 385,135 (298,175) -43.6% Cap Outlay—Equipment 64,321 294,000 247,900 37,500 (256,500) -87.2% Cap Outlay—Furniture 319,203 79,750 108,645 68,600 (11,150) -14.0% Cap Outlay—Technology 267,083 518,600 701,535 538,610 20,010 3.9% Cap Outlay—Sprague Flood Remediation 394,236 — 5,765 — — — Cap Outlay—Foothill Donation Funds 11,254 214,000 221,645 6,900 (207,100) -96.8% Cap Outlay—Transfers — 136,850 136,850 — (136,850) -100.0% Cap Outlay—Fund Balance-Unappropriated — 58,000 — — (58,000) -100.0% TOTAL EXPENDITURES 2,315,510 4,648,415 7,166,725 3,350,745 (1,297,670) -27.9% REVENUES OVER EXPENDITURES 1,470,031 — — — — — EXPENDITURES OVERVIEW • Purchasing servers to host our website • Improvements to the landscaping at Budgeted Capital Project expenditures are and IT in-house. the Main Library and Anderson-Foothill, unique from year-to-year based on needs • Purchasing laptops for the Chapman Chapman,Day-Riverside, and Glendale and requests. Branch to allow staff to offer computer branches. classes outside of the branch. • Repairing and replacing furniture Capital projects anticipated for FY20 • Resurfacing and restriping the Glendale, throughout the system. include: Sweet,and Day-Riverside branch • Replacing all drinking fountains with • Fixing leaks by replacing the caulking in parking lots. reusable water bottle filling stations in the Main Library's Urban Room. • Replacing old wooden windows and all branches. • Replacing uneven pavers outside of the uneven entrance stairs at the Chapman • Updating and replacing technology so Main Library that are both trip hazards Branch. that we may continue to provide the and currently allowing water to trickle • Replacement of dated staff computers. most up-to-date resources for into the building. • Adding lights to the Children's Attic our patrons. • Replacement of public computers space at the Main Library. throughout the system. • Additional funding for our Sprague Branch renovation. / E: . 4w f • Sk• llit a / . ..rv. SLCPL Marching in the PRIDE Parade Salt Lake City Public Library Approved Budget,Fiscal Year 2020 19 Anderson- Foothill& Chapman& Day- Riverside& Glendale& Main& Marmalade& Sprague& Sweet.