030 of 2017 - Adopting the budget for the Library Fund of Salt Lake City, Utah for fiscal year 2017-2018 0 17-1
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SALT LAKE CITY ORDINANCE
No. 30 of 2017
(Adopting the budget for the Library Fund
of Salt Lake City, Utah for fiscal year 2017-2018)
An ordinance adopting the budget for the library fund of Salt Lake City, Utah for
fiscal year 2017-2018.
PREAMBLE
Pursuant to the provisions of Section 10-6-111 of the Utah Code, the City Budget
Officer prepared and filed with the City Council a tentative budget in proper form for all
funds for which budgets are required by said law, including the tentative budget for the
Library Fund, for fiscal year 2017-2018. The tentative budget was accompanied by a
budget message as required by law.
The tentative budget, including the tentative budget for the Library Fund, was
adopted by the City Council in Resolution No. 11 of 2017, on May 2, 2017 •
Section 10-6-118 of the Utah Code requires that before the 22nd day of June of
each fiscal year, or before August 17, in case of a property tax increase under Sections 59-
2-919 through 59-2-923 of the Utah Code, the governing body shall, by resolution or
ordinance, adopt a budget for the ensuing fiscal year for each fund for which a budget is
required.
The City budget officer has now prepared a budget for the Library Fund, in proper
form.
NOW, THEREFORE, be it ordained by the City Council of Salt Lake City:
i
SECTION 1. PURPOSE. The purpose of this ordinance is to adopt the budget
for the Library Fund, for fiscal year 2017-2018. All conditions precedent to the adoption
of the budget for the Library Fund have been accomplished.
SECTION 2. ADOPTION OF BUDGET. The budget attached hereto and made a
part of this Ordinance, shall be, and the same hereby is adopted as the budget for the
Library Fund of the City for the fiscal year beginning July 1,2017 and ending June 30,
2018, in accordance with the requirements of Sections 10-6-105, 10-6-118 and 59-2-923
of the Utah Code. The budget for the Library Fund is subject to the approval of the
Mayor and reconsideration of the City Council pursuant to Section 10-3b-204 of the Utah
Code.
SECTION 3. FILING OF BUDGET. The City Budget Officer is hereby
authorized and directed to certify and file copies of the budget with the State Auditor as
required by Section 10-6-118 of the Utah Code.
SECTION 4. PUBLIC INSPECTION. The City Budget Officer is hereby
authorized and directed to certify and file copies of the budget in the office of said Budget
Officer and in the Office of the City Recorder, which budget shall be available for public
inspection during regular business hours as required by Section 10-6-119 of the Utah
Code.
SECTION 5. EFFECTIVE DATE. This Ordinance shall become effective on
July 1, 2017.
2
Passed by the City Council of Salt Lake City, Utah, this 13th day of
June , 2017.
CH ERSON
ATTEST:
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CITY`RECORDER
Transmitted to the Mayor on June 14, 2017 .
Mayor's Action: X Approved. Vetoed.
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MAYOR !
ATTEST:
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CITY RECORDER
Salt Lake City Attorney's Office
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Date:pprovecl To Form
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`l*i r; ..,. . , By: v//�/�(SEAL) �t\n• o:. Xr- � Rusty Vetter
Bill No. 30 of 2017.
Published: July 1 , 2017 •
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MISSION STATEMENT
The City Library is a dynamic civic resource that promotes free and open access to information, materials,and services to all members of
the community to advance knowledge,foster creativity,encourage the exchange of ideas, build community,and enhance the quality of life.
LOCATIONS
Main Library Chapman Branch Glendale Branch Sprague Branch
210 East 400 South 577 South 900 West 1375 South Concord 2131 South 1100 East
801-524-8200 801-594-8623 801-594-8660 801-594-8640
Anderson-Foothill Branch Day-Riverside Branch Marmalade Branch Sweet Branch
1135 South 2100 East 1575 West 1000 North 280 West 500 North 455 F Street
801-594-8611 801-594-8632 801-594-8680 801-594-8651
— 2 Salt Lake City Public Library Approved Budget,Fiscal Year 2018
CONTENTS
Mission Statement& Locations 2
By the Numbers 4
Letter from the Board President& Executive Director 5
Budget Priorities 6
Executive Summary 7
Organizational Chart 8
Staffing Profile 9
General Fund Revenue 10
General Fund Expenditures 12
Personnel 14
Materials&Supplies 15
Maintenance& Utilities 16
Services 17
Other Charges 18
Collections 18
Transfers, Grants, & Donations 19
Capital Project Fund Budget 20
Images marked with®are contributed
Debt Service Fund Budget 22 by City Library users via Instagram
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Sensory Storytime with Librarian Paul Musser at the Anderson-Foothill Branch
Salt Lake City Public Library Approved Budget,Fiscal Year 2018 3 —
The City Library
BY_ . __ TH.... ......E NUMBERS
Salt Lake City Population' Public Access Computers' 1 U.S.Census Bureau QuickFacts,
192,672 334 2015 estimate
2 as of March 14,2017
Total Number of Public Internet Sessions
Registered Card Holders' Provided Annually' 3 data collected between March 15,
179,778 402,793 2016 and March 13,2017
4 data collected between
New Library Card Hours of Public Internet July 1,2015 and June 30,2016
Registrations' Provided Annually
26,258 348,145
approx. 14,506 days
Hours Open Every Week,
Systemwide' Website Visits°
502 1,574,950
Items in the Collection' Annual Visitors'
713,020 TOTAL 1,867,034
Main 1796,806
Items Borrowed^ Sprague 1202,145
3,225,195 Anderson-Foothill 1196,102 •
Marmalade 1194,181 1 I', i 1 �`
Library Programs" Glendale 1182,843 i 1 1\111•I 1 s
3,321 Day-Riverside 1148,563
Sweet I91,3O2 t1 1,iI„ u r
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Library Program Attendance Chapman 155,092 I,l�1t I I,r. A* •,
98,062 "�"1 ' i,M
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— 4 Salt Lake City Public Library Approved Budget,Fiscal Year 2018
LETTER FROM THE BOARD PRESIDENT
& EXECUTIVE DIRECTOR
April 2017 Supporting Salt Lake City's Neighborhoods
While we have grown and evolved our collections and
Mayor Biskupski, City Council Members,and Residents of Salt Lake City, services,we have also increased our accessibility and
For 120 years,The City Library has enriched the lives of Salt Lake City residents by capacity with the opening of library branches in the
fosterin literacyand lifelongeducation, providingengagingculturalprogramming, Glendale and Marmalade neighborhoods.These com
g munities have embraced their new library spaces and
and serving as a neutral civic space where everyone in the community can come
usage of the buildings has been very high. Meeting
together and discuss the issues of the day.
rooms are heavily used by local organizations,groups,
Education and Partnerships students,and business people,clearly addressing
The City Library not only continues to offer a diverse collection of books, music, a previously unmet need for community gathering
and film in both physical and electronic formats,we are expanding the very idea of spaces in the Glendale and Marmalade neighbor
"the public library collection,"checking out laptops with Wi-Fi hotspots,telescopes, hoods. Like all City Library locations,our newest
sewing machines,and ukuleles,to support the many ways, beyond reading,that branches are serving as a civic and cultural hub of
people learn.The Library continues to offer more 21st Century learning opportu- communities.
nities with the addition of STEM and STEAM programming and computer cod-
ing clubs.Additionally,our Digital Inclusion Fellows have developed numerous Stewardship into the Future
successful partnerships and leveraged the time of 22 volunteers to help close the As our services, programs,collections,and spaces
digital divide and foster technology access and skill-building to our lower-income evolve to meet the needs of a rapidly changing world,
The City Library will increasingly look to demographic
residents, particularly on the West side of the City.
and usage data,as well as customer feedback,to
While our methods may have changed since the Library's founding in 1898,our ensure our offerings meet the distinct needs of our
commitment to the value of early literacy and the investment in children and diverse communities.We will continue to analyze
families is as strong as ever.The City Library has a variety of in-house and outreach both space and staff utilization to ensure that we are
operating efficiently and effectively. In 2018 we will
programs to support the lifelong academic and economic success of our youngest execute a Facilities Conditions Assessment(FCA)of
residents, including:
1000 Books Before Kindergarten Guiding parents to read 1,000 books to their all eight facilities and create a designated capital fund
• child before they enter kindergarten,with nearly 2,000 kids participating so that we can responsibly plan and budget to protect
Start Smart Outreach Program Librarian visits to 80 low income classes monthly the community's investment in our physical spaces,
• Storytime Trainings for Partner Organizations Offering frequent trainings to local continuing to provide a safe,clean,and welcoming
• organizations including pre-K educators for the Salt Lake City School District, environment for all.
and the Latinos in Action kids at Glendale Middle School
Early Literacy Programs At all City Library locations,our programming reaches On behalf of the Board,Administration,and staff of
• The City Library,we would like to express our sincere
thousands of children and caregivers each year.
appreciation for supporting our efforts to continue
Civic and Cultural Hub enriching the life of our community.
The City Library also continues to be a place for Salt Lake City residents to engage
Sincerely,
with each other on important topics affecting our community.Over the last year, in /�
partnership with dozens of local organizations,The City Library has hosted lectures, I, , (n,, C1/L
panel discussions,and workshops developed to increase civic engagement. High-
lights '�-( V�-Ali
include: Emilie Charles
• a visit from LGBTQ rights activist Cleve Jones(with Equality Utah), Library Board President
• affordable housing open houses(with Salt Lake City government),
• Writing for Change workshops(with the SLCC Community Writing Center),
• Utah's Trailblazing Women panel discussion (with KRCL's RadioActive), 1 )
• On Our Doorstep: Understanding Utah's Homelessness Crisis(with KUER),and
• Community Council meetings at various neighborhood branches
• popular cultural celebrations for Diwali, Eid al-Fitr,and Chinese New Year
Peter Bromberg
Executive Director
Salt Lake City Public Library Approved Budget,Fiscal Year 2018 5
BUDGET PRIORITIES
The preparation of the FY18 Budget was guided by the following priorities estab- Provide an increase in pay for staff that
lished by the Library Board: will, at minimum, match the cost of living
and fund recommendations from pending
Fund the operations and related costs of our two newest branches, compensation study.
Glendale and Marmalade. The City Library staff salaries have not been adjusted
The Glendale and Marmalade branches opened in FY15 and FY16, respectively. since 2012.Adjustments at that time did not address
These heavily used branches,with a combined staffing cohort of 28 employees, compression issues, resulting in compensation levels
which are open a combined 144 hour per week, have been operating with no that are below market and not aligned with level of
increase to the Library's budget and are currently being funded from our reserves. experience. Bringing our salaries into ranges that
We require secure tax revenue to fund the ongoing operations of the Glendale and are competitive with those in the region and industry
Marmalade branches at levels consistent with the current operations of the Main (while also addressing salary compression issues)
Library and the more established branches of the system. Funds are also required will allow us to continue to attract and retain a high
to address the indirect costs related to increased demand on support services quality of staff.
including Maintenance, Human Resources,and Communications.
Begin implementing recommendations for
Responsibly plan for future capital facilities maintenance and architectural and space utilization studies
technology replacement and upgrades. from Chapman, Day-Riverside, and Sprague
To ensure responsible planning and budgeting for the upkeep and maintenance branches.
of our buildings and technological infrastructure,we will create two dedicated Although we have opened two new facilities in FY15
funds:an ongoing Facilities Maintenance Fund and a Technology Replacement and FY16,The City Library is committed to maintain-
Fund.These funds will only be used for capital maintenance purposes and will ing our existing facilities in all of our communities.
not be used for basic operations.Additionally,the Library will conduct a Facilities In FY17,the Library conducted architectural and
Condition Assessment(FCA)of all facilities which will provide detailed information space utilization studies for three of our branches:the
about all the current building deficiencies, estimate the costs of renewal, repair, 99-year-old Chapman Branch in Poplar Grove;the
and compliance issues,and assess both the short-and long-term costs for systems 89-year-old Sprague Branch in Sugar House;and the
maintenance based on industry standard lifecycles.The FCA will facilitate our plan- 21-year-old Day-Riverside Branch in Rose Park. In
ning and prioritization of maintenance and help ensure that maintenance on our FY18 the Library will begin implementing the recom-
eight facilities is approached in a way that is proactive,cost-effective,and fiscally mendations of the studies.
responsible.
Promote access and high utilization of
Maintain the safety, cleanliness, and welcoming nature of our library materials and services.
facilities. The City Library continually strives to better deliver
The City Library is committed to protecting the investments in our facilities and in on our core values and mission of supporting early
our civic institution,and we will commit funds to increased security and custodial childhood literacy and lifelong learning by eliminating
staff and services to ensure a safe and welcoming space for all.The Library is an or mitigating inequitable financial barriers to access
important civic,cultural,and educational hub for community,and our buildings are and use.
some of the rare spaces in the civic landscape that are open to all,with a special
role in providing a safe space for members of our homeless population to connect
with services through our unique partnership with the Volunteers of America(VOA).
We now have eight well-used buildings open a total of 502 hours per week.We are
committed to responsible stewardship of these community spaces and will con-
tinue to protect the investment in our libraries by the appropriate level of security
and custodial services.
— 6 Salt Lake City Public Library Approved Budget,Fiscal Year 2018
EXECUTIVE SUMMARY
The Fiscal Year from July 2016 to June 2017 was The To support our goal of preserving library facilities in good condition for the corn-
City Library's first with both of our new branches fully munity for years to come,we are strengthening our planning and investment in
operational. Prudent planning and the exercise of dedicated capital funding to be used only for the long-term maintenance of our
fiscal responsibility has allowed us to provide library buildings and technology infrastructure:$900,000 annually for maintenance and
services to the Marmalade and Glendale communities $600,000 annually for technology.Additionally,we will be investing in a Facilities
for this period with no increase in our operating bud- Director position,additional custodial staff, bathroom attendants,and a Security
get.The Library has deferred seeking an increase in Manager to help address safety and security issues,especially at our Main Library.
tax revenue for four years and has been able to meet
the operational needs by utilizing funds from our fund The Library will continue to be a strong partner with government agencies,educa-
balance and redeploying staff from other locations. In tional institutions,social services,and cultural stakeholders in the community,find-
FY18,the Library,as expected,will need to increase ing cost-effective and collaborative ways to support the academic and economic
revenues to cover the direct and indirect operational success of everyone in our community with a special focus on providing support to
costs of our newest, heavily used branches as well as economically disadvantaged residents who struggle with access to technology and
protect the investment in all of our buildings. other opportunities.
The Library is proud of our eight facilities,and we Our Digital Inclusion Fellows(grant-funded through Google Fiber and NTEN)have
have a great sense of responsibility and stewardship made notable inroads in addressing digital divide issues and bringing technology
to ensure that our buildings—from the Chapman access and skills-building to low-income residents,especially on the West side of
Branch which will celebrate its 1OOth anniversary next our City.They have been community connectors, multiplying the impact of existing
year,to the Marmalade Branch,which just celebrated organizations through their work with 22 volunteers and state and local partners
its first—are well-maintained,safe,clean,and wel- including The Department of Workforce Services,Glendale-Mountain View Corn-
coming for years to come.To that end, maintenance munity Learning Center, Horizonte Instruction and Training Center, Liberty Senior
of facilities will continue to be a priority,along with the Center,the Asian Association of Utah's Refugee&Immigrant Center,the VOA
maintenance of our technological infrastructure. Youth Resource Center for Homeless and At-Risk Teens,and Utah Pride Center.
To continue this high-impact work,the Library plans to make the Digital Inclusion
In FY18,the Library will conduct a Facilities Condition position a permanent part of our staff in FY18.
Assessment(FCA)of all eight buildings.The study
will give us detailed information on the full range of
building systems including mechanical,electrical,
plumbing,and architectural elements.The report
will help us understand deficiencies and systems
life-cycles and will bring our awareness to any compli-
ance issues, immediate inadequacies,and long-term
considerations.The study will be invaluable in help-
ing us to manage assets from both a financial and
operational perspective and will enable us to preserve �/ 41*.
•
continuity of service, minimize health and safety risks, •
and minimize maintenance costs.The FCA will serve
not onlyas a roadmapto take care of our facilities but
r
will also build and demonstrate accountability for the
Library as good stewards of community resources. �`� —
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•
•
•
Shauna Edson,Digital Inclusion Fellow at the Main Library Technology Center
Salt Lake City Public Library Approved Budget,Fiscal Year 2018 7
. . . .. ..
ORGANIZATIONAL •
. .
CHART
..... . . . . . . _ ,. . . .. .. „ ...... .
Public Technology
Program Manager
Security Manager
Administrative Assistant Assistant Director for —
the Main Library&Collections
Children's Library Manager
Deputy Director Adult Services Coordinator
Nonfiction/AV Manager
0c,
0 — Facilities Director y Teen Services Coordinator
U
o Level 2 Manager
m CD Children's Services
w — Finance Manager Coordinator
Circulation Manager
Communications Manager Events Services Manager — Anderson Foothill
Branch Manager
Human Resources Manager Assistant Director for
Neighborhood Services Chapman Branch Manager
Technical Services Manager Day-Riverside Branch
Manager
Technology Coordinator Sprague Branch Manager
Sweet Branch Manager
Glendale Branch Manager
O Executive Leadership Team
• New Positions Proposed for FY18 Marmalade Branch Manager
8 Salt Lake City Public Library Approved Budget,Fiscal Year 2018
STAFFING
PROFILE
POSITION FY17 FY18 DIFFERENCE The FY 18 Budget adds 11.775 FTE in new positions.
Accountant 1 1 — These positions support the following outcomes:
Accounting Specialist 1 1 —
Administrative Assistant 1 1.475 0.475 SAFE,WELCOMING,WELL-MAINTAINED FACILITIES
Administrative Manager 3 3 — • 1 FT Facilities Director
Assistant Director 2 2 • 1 FT Security Supervisor
• 1 PT Administrative Assistant for Facilities
Associate Librarian 17.825 21.9 4.075
• 2 PT Custodians
Audiovisual Technician — 1 1 • 3 PT Branch Custodians were increased to 18
Branch Custodian 4.05 5.4 1.35 hours each
Cataloger 1 1 — • 1 PT Production Designer was reclassified to FT
Circulation Supervisor 3 2 (1) Environmental Designer
Comm/Marketing Specialist 3 4 1
Computer Assistant 1.55 1.35 (0.2) DIRECT SUPPORT FOR NEW
Computer Associate 1.95 2.95 1 GLENDALE&MARMALADE BRANCHES
Custodial Supervisor 1 1 • 1 FT Associate Librarian, Glendale Branch
• 1 PT Library Assistant, Marmalade Branch
Custodian 10.05 10.05 —
Delivery Driver 2 2 -_ ADDRESS ADDITIONAL WORKLOAD
Deputy Director 1 1 DUE TO NEW BRANCHES
Digital Inclusion Librarian — 1 1 • 1 FT Human Resources Associate
Environmental Designer — 1 1 • 1 FT Marketing and Communications Specialist
Events Assistant 0.25 1 0.75 • 1 PT Events Assistant was increased to 40 hours
Events Specialist 2 1 (1) to provide program support across the system
Executive Director 1 1 • 1 FT Associate Librarian, Level 2(Level 2 previ-
ously gave up personnel to staff Marmalade)
Facilities Director — 1 1
Human Resource Associate 2 3 1 MANAGEMENT AND PLANNING OF TECHNOLOGY
Library Store 1.45 1.45 — • 1 FT Technology Coordinator
Librarian 32.35 32.35 — • 1 PT Library Assistant(backfill in Circulation
Library Aide 30.85 30.75 (0.1) as a result of Circulation Supervisor becoming
Library Assistant 40.7 39.6 (1.1) Technology Coordinator)
Maintenance Tech/Gardener 1 1 —
Maintenance Technician 5 5 — SUPPORT DIGITAL LITERACY AND 21ST CENTURY JOB
Manager 15 15 — SKILLS IN THE COMMUNITY
• 1 FT Digital Inclusion Librarian
Production Designer 0.95 0.475 (0.475) • 1 FT Computer Associate,Technology Access
Security Supervisor — 1 1
Senior Designer 1 1 — SEASONAL POSITIONS (not reflected in FTE)
Senior Librarian 0.8 0.8 • 18 hours for three PT Library Aides, Glendale
Service Coordinator 3 3 — • 1 PT Community Gardening Assistant to support
Staff Development Trainer 1 1 — our new community garden at Main
Technical Services Specialist 2 2 —
Technology Coordinator — 1 1 The FY18 Budget includes the following reduction
TOTAL • 1 FT Circulation Supervisor will be eliminated to
194.775 206.55 1 1.775 fund the FT Technology Coordinator
Salt Lake City Public Library Approved Budget,Fiscal Year 2018 9 —
GENERAL FUND
REVENUE
FY16 FY17 FY17 FY18 FY17 to FY18 Percentage
Actual Budget Projected Budget Budget Diff. Difference
TAX REVENUES
Current Year Property Taxes 12,444,267 12,528,525 12,862,197 12,996,985 468,460 3.7%
Current Year Personal Property Taxes 1,612,342 1,372,290 1,788,943 1,315,780 (56,510) (4.1%)
Property Taxes from New Growth - - - 450,000 450,000 -
Property Taxes from New Revenue - - - 3,892,885 3,892,885 -
Delinquent Property Taxes 324,545 325,000 290,538 325,000
Motor Vehicle Taxes 633,519 650,000 660,972 650,000
Judgment Levy 47,143 40,000 112,257 80,000 40,000 100.0%
SUBTOTAL 15,061,816 14,915,815 15,714,907 19,710,650 4,794,835 32.1%
INTERGOVERNMENTAL REVENUES •
Grants-Federal - 2,000 2,000 - (2,000) (100.0%)
Reimbursements-E-Rate 61,590 32,000 32,000 42,000 10,000 31.3%
Grants-State 42,727 119,000 119,000 49,000 (70,000) (58.8%)
RDA Rebate 879,449 295,000 875,000 780,000 485,000 164.4%
SUBTOTAL 983,766 448,000 1,028,000 871,000 423,000 94.4%
CHARGES FOR SERVICES _
Printer Revenues 38,476 36,000 36,000 40,000 4,000 11.1%
Non-Resident Fees 14,066 14,000 14,000 9,000 (5,000) (35.7%)
Reimbursements-Friends 92,127 86,080 86,080 78,685 (7,395) (8.6%)
SUBTOTAL 144,669 136,080 136,080 127,685 (8,395) (6.2%)
p 318,557 315,000 315,000 100,000 (215,000) (68.3%)
Interest 69,427 55,000 58,490 125,000 70,000 127.3%
Rents-Facilities 68,321 80,000 80,000 60,000 (20,000) (25.0%)
Rents-Commercial Space 40,774 40,000 40,000 42,000 2,000 5.0%
Sundry 42,973 5,000 35,793 5,300 300 6.0%
SUBTOTAL 221,495 180,000 214,283 232,300 52,300 29.1%
CONTRIBUTIONS &TRANSFERS
Donations 238,096 107,100 107,100 7,000 (100,100) (93.5%)
Fund Balance-Appropriated - 2,071,230 1,656,355 1,364,500 (706,730) (34.1%)
SUBTOTAL 238,096 2,178,330 1,763,455 1,371,500 (806,830) (37.0%)
TOTAL REVENUES 16,968,399 18,173,225 19,171,725 22,413,135 4,239,910 23.3%
- 10 Salt Lake City Public Library Approved Budget,Fiscal Year 2018
mprimmo_.
GENERAL FUND REVENUE
GENERAL FUND REVENUE OVERVIEW CHARGES FOR SERVICES
Most revenue categories have been budgeted based on current year projec- The City Library provides more printing and
tions. faxing options for a small fee,and predicts a
small increase in usage. Non-Resident Fees are
The Library's primary source of funding is property taxes. Current year prop- budgeted based on current year projections.The
erty tax revenues have been budgeted at the amount generated by the 2016 Friends' Reimbursement directly reflects person-
certified tax rate. Our current property tax rate is.000700,which is 70%of the nel costs for staff of The Library Store,which has
ceiling established by the Utah State Legislature. a new Manager this year.
The following chart shows the property tax amount as it relates to a residential FINES
property valued at$247,000 and commercial property valued at$1,000,000. The City Library recognizes that overdue fines are
Tax Year 2017 amounts are estimated based on FY18 budgeted real and a financial barrier to access of Library services
personal property tax revenues less new growth and a 5% increase in 2016 that disproportionately affects disadvantaged
tax values. members of our community and youth. Libraries
across the country that have established "fine
Tax Year Tax Year Tax Year Tax Year Tax Year Tax Year free" policies report increased utilization, higher
2012 2013 2014 2015 2016 2017 est customer satisfaction,and higher staff morale.
Certified .000846 .000820 .000782 .000747 .000700 .000848 The City Library will consider adopting a similar
Tax Ratepolicy in FY18. Lost materials charges would still
Residential $114.93 $111.40 $106.23 $101.48 $95.10 $115.20 apply,which is reflected in this line.
property
Commercial $846.00 $820.00 $782.00 $747.00 $700.00 $848.00 MISCELLANEOUS
property
Interest revenue is expected to increase based
on higher interest rates on invested funds.
TAX REVENUES Revenues collected for private and commercial
Current Year Property and Personal Property Taxes are budgeted at the amount space rental have been budgeted in FY18 based
generated by the 2016 certified tax rate. Property Taxes from New Growth are on historical trends,current year projections,
estimated using the City's methodology. Property Taxes from New Revenue tenant capacity,and anticipated vacancies.
identifies new revenue needed to balance the FY18 budget and may need to Sundry revenues are expected to increase based
be adjusted depending on the revenue generated by new growth. Delinquent on historical trends.
Property Taxes are estimated based on the amount outstanding at June 30,
2016. Motor Vehicle Taxes are based on current year projections.The Judge- CONTRIBUTIONS & TRANSFERS
ment Levy budget is set by the City Council during adoption of the budget based The Friends of The City Library's anticipated
on property tax appeals and state law. annual donation has been budgeted in this
category in past years, but for FY18 it has been
INTERGOVERNMENTAL REVENUES budgeted in the Capital Project Fund.The Fund
The FY18 budget anticipates no Federal grant funding and excludes Work- Balance Appropriation reflects:
force Services and ebook state grants budgeted in past years. Federal E-Rate • $1,200,000 from unrestricted fund balance
reimbursement for Internet services is being phased out but more gradually • $164,500 from restricted fund balance
than previously anticipated,so this line reflects a decrease from FY16 Actual
but an increase from the FY17 Budgeted amounts.The RDA Rebate amount
has increased due to tax increment allocation from the Central Business
District project area.
Salt Lake City Public Library Approved Budget,Fiscal Year 2018 11 —
GENERAL FUND
EXPENDITURES
FY16 FY17 FY17 FY18 FY17 to FY18 Percentage
Actual Budget Projected Budget Budget Diff. Difference
PERSONNEL
Salaries&Wages-Regular 6,862,185 7,498,000 7,498,000 8,171,400 673,400 9.0%
Salaries&Wages-Flex 229,486 210,050 210,050 210,070 20 -
Social Security-Regular 502,346 574,700 574,700 626,300 51,600 9.0%
Social Security-Flex 17,554 16,125 16,125 16,115 (10) (0.1%)
Employee Insurance 762,512 993,300 993,300 1,160,800 167,500 16.9%
Retiree Insurance 37,000 50,000 50,000 45,000 (5,000) (10.0%)
State Retirement 916,680 982,700 982,700 1,081,000 98,300 10.0%
Workers Compensation 29,232 41,800 41,800 37,100 (4,700) (11.2%)
Unemployment Insurance 1,441 5,000 5,000 5,000
Other Employee Benefits 14,494 28,920 28,920 37,100 8,180 28.3%
Staff Incentives 3,123 5,895 5,895 6,240 345 5.9%
SUBTOTAL 9,376,053 10,406,490 10,406,490 11,396,125 989,635 9.5%
Subscriptions& Memberships 20,696 23,370 23,370 29,840 6,470 27.7%
Publicity 69,004 76,000 76,000 111,000 35,000 46.1%
Travel &Training 108,982 96,235 96,235 168,830 72,595 75.4%
Office Supplies&Expense 11,050 17,500 17,500 16,000 (1,500) (8.6%)
Postage 30,597 38,500 38,500 37,000 (1,500) (3.9%)
Special Department Supplies 175,237 190,515 190,515 236,970 46,455 24.4%
Copier/Printer Paper 6,935 6,000 6,000 6,000
Copier/Printer Toner 18,354 14,000 14,000 32,000 18,000 128.6%
SUBTOTAL 440,855 462,120 462,120 637,640 175,520 38.0%
Fuel 6,372 9,000 9,000 9,000
Maintenance-Equipment 7,579 9,990 9,990 10,140 150 1.5%
Maintenance-Vehicles 13,623 7,000 7,000 7,000
Maintenance Contracts 225,494 327,225 327,225 370,665 43,440 13.3%
Maintenance-Buildings&Grounds 376,623 441,200 441,200 592,930 151,730 34.4%
Utilities-Boiler Operations 80,503 115,000 115,000 100,000 (15,000) (13.0%)
Utilities-Electricity 477,694 538,500 538,500 517,500 (21,000) (3.9%)
Utilities-Gas 70,038 99,800 99,800 99,800 - -
Utilities-Water 53,149 57,800 57,800 80,200 22,400 38.8%
Utilities-Garbage 23,228 25,440 25,440 25,560 120 0.5%
Utilities-Telecommunications 110,585 130,000 130,000 115,000 (15,000) (11.5%)
SUBTOTAL 1,444,888 1,760,955 1,760,955 1,927,795 166,840 9.5%
- 12 Salt Lake City Public Library Approved Budget,Fiscal Year 2018
GENERAL FUND EXPENDITURES FY16 FY17 FY17 FY18 FY17 to FY18 Percentage
Continued Actual Budget Projected Budget Budget Diff. Difference
Prof&Tech Services 509,131 587,440 647,440 755,410 167,970 28.6%
Prof&Tech Services-Attorney 7,794 15,000 15,000 12,000 (3,000) (20.0%)
Security 151,907 166,400 195,400 356,900 190,500 114.5%
City Administrative Charges 20,447 24,000 24,000 22,500 (1,500) (6.3%)
Background Checks 1,224 1,500 1,500 1,500
Cataloging Charges 75,854 96,000 96,000 96,000 - -
Drug Testing 130 250 250 250 - -
Staff Training&Development 23,220 23,400 23,400 30,000 6,600 28.2%
Programming 177,239 193,275 193,275 253,230 59,955 31.0%
Program-Center For The Book 27 - - - - -
Art Exhibit Display Committee 5,254 8,000 8,000 8,000 - -
Board Development 1,236 4,000 4,000 9,000 5,000 125.0%
SUBTOTAL 973,463 1,119,265 1,208,265 1,544,790 425,525 38.0%
OTHER CHARGES
Insurance 218,921 240,500 240,500 230,300 (10,200) (4.2%)
Collection Costs 20,361 22,000 22,000 22,000 - -
Interlibrary Loan 1,026 500 500 500
Sundry 19,941 22,525 22,525 26,400 3,875 17.2%
Executive Discretion 25,554 25,000 25,000 20,000 (5,000) (20.0%)
Staff Grants - 30,000 30,000 10,000 (20,000) (66.7%)
SUBTOTAL 285,803 340,525 340,525 309,200 (31,325) (9.2%)
Cap Outlay-Improvements 200 - - - - -
Cap Outlay-Equipment 2,995 - -
Cap Outlay-Furniture 6,250 - - - - -
Cap Outlay-Book&Reference Material 669,134 700,000 700,000 750,000 50,000 7.1%
Cap Outlay-Audio Materials 128,739 190,000 190,000 137,000 (53,000) (27.9%)
Cap Outlay-Visual Materials 341,421 390,000 390,000 375,500 (14,500) (3.7%)
Cap Outlay-Computer Ref Sources 179,386 200,000 200,000 175,000 (25,000) (12.5%)
Cap Outlay-Downloadable Materials 435,492 419,200 419,200 562,165 142,965 34.1%
Cap Outlay-Periodicals 111,794 115,000 115,000 113,500 (1,500) (1.3%)
Cap Outlay-Processing Charges - 106,785 106,785 111,000 4,215 3.9%
SUBTOTAL 1,875,411 2,120,985 2,120,985 2,224,165 103,180 4.9%
TRANSFERS, GRANTS &DONATIONS
Transfer To Capital Project Fund 1,006,275 1,011,770 1,921,270 3,270,470 2,258,700 223.2%
Transfer to Debt Service Fund 917,718 730,650 730,650 1,038,450 307,800 42.1%
Grants-Federal - 2,000 2,000 - (2,000) (100.0%)
Grants-State 42,740 94,000 94,000 49,000 (45,000) (47.9%)
Donations 71,258 124,465 124,465 15,500 (108,965) (87.5%)
SUBTOTAL 2,037,991 1,962,885 2,872,385 4,373,420 2,410,535 122.8%
TOTAL EXPENDITURES 16,434,464 18,173,225 19,171,725 22,413,135 4,239,910 23.3%
Salt Lake City Public Library Approved Budget,Fiscal Year 2018 13 -
GENERAL FUND EXPENDITURES
PERSONNEL
FY16 FY17 FY17 FY18 FY17 to FY18 Percentage "
Actual Budget Projected Budget Budget Diff. Difference
Salaries&Wages-Regular 6,862,185 7,498,000 7,498,000 8,171,400 673,400 9.0%
Salaries&Wages-Flex 229,486 210,050 210,050 210,070 20 -
Social Security-Regular 502,346 574,700 574,700 626,300 51,600 9.0%
Social Security-Flex 17,554 16,125 16,125 16,115 (10) (0.1%)
Employee Insurance 762,512 993,300 993,300 1,160,800 167,500 16.9%
Retiree Insurance 37,000 50,000 50,000 45,000 (5,000) (10.0%)
State Retirement 916,680 982,700 982,700 1,081,000 98,300 10.0%
Workers Compensation 29,232 41,800 41,800 37,100 (4,700) (11.2%)
Unemployment Insurance 1,441 5,000 5,000 5,000 - -
Other Employee Benefits 14,494 28,920 28,920 37,100 8,180 28.3%
Staff Incentives 3,123 5,895 5,895 6,240 345 5.9%
SUBTOTAL 9,376,053 10,406,490 10,406,490 11,396,125 989,635 9.5%
PERSONNEL OVERVIEW RETIREMENT
The City Library performed a compensation study in FY17 to ensure our Full-time Library employees are members of
compensation is competitive with similar positions in our area and industry; Utah Retirement Systems. Retirement costs are
the previous compensation study was conducted in 2012.The FY18 budget projected to increase in FY18 due solely to an
implements the findings of the FY17 compensation study. In FY18, personnel increase in wages.
expenditures account for approximately 51%of the Library's overall General
Fund budget, as compared to 57%in FY17,56% in FY16,and 63% in FY15. WORKERS COMPENSATION
Workers Compensation is a function of wages.
For details on the Library's staffing refer to the Staffing Profile on page 9.
OTHER EMPLOYEE BENEFITS
SALARIES & WAGES The City Library offers reimbursement of
This budget includes an overall staffing increase of 11.775 FTE and a 2%cost employees'costs for public transportation use.
of living adjustment.Substitute employee costs(Flex)will remain separate The FY18 budget for this benefit is based on
from regular salaries. increased utilization in FY17.
SOCIAL SECURITY STAFF INCENTIVES
Social Security costs are expected to change in tandem with their respective Small staff incentives are allocated to individual
changes in salaries and wages. department accounts on a$20 per-employee
basis.
INSURANCE
The City Library will continue to offer a High Deductible Health Plan(HDHP)
with a Health Savings Account(HSA)contribution.The FY18 budget reflects
FY17 actual employee plan selection with a projected 5% increase in premi-
ums.The City Library currently covers 65%of couple and family insurance
premiums;the FY18 budget includes coverage of 85%of those premiums in
order to better support current employees and make The City Library more at-
tractive to potential employees. Retiree insurance will continue to be budgeted
separately to allow for better long-term monitoring;fewer employees are being
covered, resulting in a slight decrease in anticipated costs.
- 14 Salt Lake City Public Library Approved Budget,Fiscal Year 2018
,
GENERAL FUND EXPENDITURES
MATERIALS & SUPPLIES
FY16 FY17 FY17 FY18 FY17 to FY18 Percentage
Actual Budget Projected Budget Budget Diff. Difference
Subscriptions&Memberships 20,696 23,370 23,370 29,840 6,470 27.7%
Publicity 69,004 76,000 76,000 111,000 35,000 46.1%
Travel&Training 108,982 96,235 96,235 168,830 72,595 75.4%
Office Supplies&Expense 11,050 17,500 17,500 16,000 (1,500) (8.6%)
Postage 30,597 38,500 38,500 37,000 (1,500) (3.9%)
Special Department Supplies 175,237 190,515 190,515 236,970 46,455 24.4%
Copier/Printer Paper 6,935 6,000 6,000 6,000 - -
Copier/Printer Toner 18,354 14,000 14,000 32,000 18,000 128.6%
SUBTOTAL 440,855 462,120 462,120 637,640 175,520 38.0%
SUBSCRIPTIONS & MEMBERSHIPS OFFICE SUPPLIES & EXPENSE
The City Library will pay for memberships to Based on current year projections, $1,500 has been reallocated to the Copier/
professional organizations for all Managers, Printer Toner line.
Librarians,and staff who attend conferences.
POSTAGE
PUBLICITY Postage costs are based on current year trends.
The Publicity budget has been increased due to
the increased system size and number of pro- SPECIAL DEPARTMENT SUPPLIES
grams offered along with a greater emphasis on The bulk of this account is allocated to Technical Services and Technology.
merchandising and branding in all locations. Technical Services'supplies are used to prepare library materials for lending,
including RFID tags for self-checkout and automated materials handling, bar-
TRAVEL & TRAINING codes,and labels.The budgeted increase is based on an increase in one-time
This account allows for staff conference atten- department requests for low-cost furniture and display items.
dance. In-house training funds are budgeted
separately in Staff Development.The Public COPIER/PRINTER PAPER & TONER
Library Association(PLA) biannual conference Since more color printers and scanners are available for the public across the
takes place in FY18,contributing to an increase system,an increase in toner needs is anticipated.
in this budget.
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Salt Lake City Public Library Approved Budget,Fiscal Year 2018 15 -
GENERAL FUND EXPENDITURES
MAINTENANCE & UTILITIES
FY16 FY17 FY17 FY18 FY17 to FY18 Percentage
Actual Budget Projected Budget Budget Diff. Difference
Fuel 6,372 9,000 9,000 9,000 - -
Maintenance-Equipment 7,579 9,990 9,990 10,140 150 1.5%
Maintenance-Vehicles 13,623 7,000 7,000 7,000 - -
Maintenance Contracts 225,494 327,225 327,225 370,665 43,440 13.3%
Maintenance-Buildings&Grounds 376,623 441,200 441,200 592,930 151,730 34.4%
Utilities-Boiler Operations 80,503 115,000 115,000 100,000 (15,000) (13.0%)
Utilities-Electricity 477,694 538,500 538,500 517,500 (21,000) (3.9%)
Utilities-Gas 70,038 99,800 99,800 99,800 - -
Utilities-Water 53,149 57,800 57,800 80,200 22,400 38.8%
Utilities-Garbage 23,228 25,440 25,440 25,560 120 0.5%
Utilities-Telecommunications 110,585 130,000 130,000 115,000 (15,000) (11.5%)
SUBTOTAL I 1,444,888 1,760,955 1,760,955 1,927,795 166,840 9.5%
MAINTENANCE-EQUIPMENT MAINTENANCE-BUILDINGS & GROUNDS
This account includes maintenance for equip- The FY18 Buildings and Grounds Maintenance budget has been increased
ment such as copy machines, microfilm due to an emphasis on facilities stewardship.
equipment,and projectors.A slight increase is
anticipated based on current year data. UTILITIES: BOILER, ELECTRICITY, GAS, WATER, & GARBAGE
These accounts are budgeted based on current year projections and an
MAINTENANCE CONTRACTS increase in City water and sewer rates.
This account includes technology maintenance
and subscription contracts.An increase is UTILITIES-TELECOMMUNICATIONS
expected due to service contracts for the Polaris This line includes telecommunications costs before the E-Rate grant reim-
Integrated Library System, public self-checkout bursement.A corresponding increase in E-Rate Reimbursement revenue can
machines,and sorters at the Glendale and Mar- be found in the"Intergovernmental Revenues" line.The FY18 cost is intended
malade branches. to decrease based on current year projections.
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- 16 Salt Lake City Public Library Approved Budget,Fiscal Year 2018
i
GENERAL FUND EXPENDITURES
SERVICES
FY16 FY17 FY17 FY18 FY17 to FY18 Percentage
Actual Budget Projected Budget Budget Diff. Difference
Prof&Tech Services 509,131 587,440 647,440 755,410 167,970 28.6%
Prof&Tech Services-Attorney 7,794 15,000 15,000 12,000 (3,000) (20.0%)
Security 151,907 166,400 195,400 356,900 190,500 114.5%
City Administrative Charges 20,447 24,000 24,000 22,500 (1,500) (6.3%)
Background Checks 1,224 1,500 1,500 1,500 - -
Cataloging Charges 75,854 96,000 96,000 96,000 - -
Drug Testing 130 250 250 250
Staff Training&Development 23,220 23,400 23,400 30,000 6,600 28.2%
Programming 177,239 193,275 193,275 253,230 59,955 31.0%
Program-Center For The Book 27 - - - - -
Art Exhibit Display Committee 5,254 8,000 8,000 8,000 - -
Board Development 1,236 4,000 4,000 9,000 5,000 125.0%
SUBTOTAL 973,463 1,119,265 1,208,265 1,544,790 425,525 38.0%
PROFESSIONAL & TECHNICAL SERVICES
This account funds professional services such as the annual financial audit, _
consultants for Library projects, and IMS fees for IT support.The FY18 budget f%, e , .1 ��
reflects an increase in the Salt Lake City IMS contract,a Staff Utilization .• $' V ^+ `•. �`
Study,and a Facilities Condition Assessment. The Attorney account has been �� �; **V
��
reduced based on historical trends. .
, ,
SECURITY ' Ir ,, ,L.-,
This account has a significant increase to account for an emphasis on creating ... •1 ___` '. "( 1
safer, more secure spaces with special focus on restroom environments and .�,. I y `- '
other high use spaces. t , `� ' ,,'
CITY ADMINISTRATIVE CHARGES `
This account has been reduced based on historical trends. '
STAFF TRAINING & DEVELOPMENT - - -):. , , 1; ,; .. e;;. ..:1-2, , : . '
�" rr .4 Glendale Branch I ® @line eniO4
This increase compensates for reallocating the Friends donation to capital 14. -,=4 .r,i..r P
projects-in the past the Friends supported Staff Development Day. ._ __
PROGRAMMING
This increase compensates for reallocating the Friends'donation to capital '`
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projects-in the past the Friends supported portions of programming. ,L'. 41,,� , �I ,�,
CENTER FOR THE BOOK f a,,,
The Center for the Book obligations have been assumed by the Utah Humani- -v` -;" ? ►�1
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Salt Lake City Public Library Approved Budget,Fiscal Year 2018 17 -
GENERAL FUND EXPENDITURES
OTHER CHARGES
FY16 FY17 ' FY17 FY18 FY17 to FY18 I Percentage
Actual Budget ' Projected Budget Budget Diff. Difference
Insurance 218,921 240,500 240,500 230,300 (10,200) (4.2%)
Collection Costs 20,361 22,000 22,000 22,000 - -
Interlibrary Loan 1,026 500 500 500 - -
Sundry 19,941 22,525 22,525 26,400 3,875 17.2%
Executive Discretion 25,554 25,000 25,000 20,000 (5,000) (20.0%)
Staff Grants - 30,000 30,000 10,000 (20,000) (66.7%)
SUBTOTAL 285,803 340,525 340,525 309,200 (31,325) (9.2%)
INSURANCE EXECUTIVE DISCRETION
Insurance costs were reduced based on histori- This account is allocated for unanticipated projects and services for the Direc-
cal trends. tor and Library Board to use as needed. Funds have been reallocated from
Executive Discretion to Department Sundry accounts.
SUNDRY
Funds have been reallocated from Executive STAFF GRANTS
Discretion to Department Sundry accounts. Staff Grants funding has been adjusted to align with actual funding needs.
GENERAL FUND EXPENDITURES
COLLECTIONS
FY16 FY17 FY17 FY18 FY17 to FY18 Percentage
Actual Budget Projected Budget Budget Diff. Difference
Cap Outlay-Improvements 200 - - - - -
Cap Outlay-Equipment 2,995 - - - - -
Cap Outlay-Furniture 6,250 - - - - -
Cap Outlay-Book&Reference Materials 669,134 700,000 700,000 750,000 50,000 7.1%
Cap Outlay-Audio Materials 128,739 190,000 190,000 137,000 (53,000) (27.9%)
Cap Outlay-Visual Materials 341,421 390,000 390,000 375,500 (14,500) (3.7%)
Cap Outlay-Computer Ref Sources 179,386 200,000 200,000 175,000 (25,000) (12.5%)
Cap Outlay-Downloadable Materials 435,492 419,200 419,200 562,165 142,965 34.1%
Cap Outlay-Periodicals 111,794 115,000 115,000 113,500 (1,500) (1.3%)
Cap Outlay-Processing Charges - 106,785 106,785 111,000 4,215 3.9%
SUBTOTAL 1,875,411 2,120,985 2,120,985 2,224,165 103,180 4.9%
IMPROVEMENTS, EQUIPMENT, & FURNITURE PROCESSING CHARGES
One-time equipment purchases-such as copy machines,furniture,and tele- Processing Charges are expected to increase as
communications equipment-not budgeted in the Capital Project Fund and a function of increasing the Book&Reference
funded by reallocations from operations are accounted for in these accounts. Materials budget.
COLLECTIONS
The FY18 Collections budget shows a 5% increase overall with the largest
increases going to the areas with the greatest demand: Book&Reference
Materials and Downloadable Materials(electronic books, magazines, music,
and films).
- 18 Salt Lake City Public Library Approved Budget,Fiscal Year 2018
GENERAL FUND EXPENDITURES
TRANSFERS, GRANTS, & DONATIONS
FY16 FY17 FY17 FY18 FY17 to FY18 Percentage
Actual Budget Projected Budget Budget Diff. Difference
Transfer To Capital Project Fund 1,006,275 1,011,770 1,921,270 3,270,470 2,258,700 223.2%
Transfer to Debt Service Fund 917,718 730,650 730,650 1,038,450 307,800 42.1%
Grants—Federal — 2,000 2,000 — (2,000) (100.0%)
Grants—State 42,740 94,000 94,000 49,000 (45,000) (47.9%)
Donations 71,258 124,465 124,465 15,500 (108,965) (87.5%)
SUBTOTAL 2,037,991 1,962,885 2,872,385 4,373,420 2,410,535 122.8%
TRANSFERS GRANTS
The FY18 budget reflects an increase in trans- The City Library continues to identify and pursue grants,which can act as
fers from the General Fund to the Capital Project sparkplugs for innovation. No Federal grants have been identfied for the FY18
Fund, including$1,200,000 for Space Utilization budget.The City Library anticipates receiving State CLEF(Community Library
Study implementation at the Chapman Branch Enhancement Fund)Grants.When grants are awarded,the expenditures as-
and$884,000 for designated maintenance and sociated with these grants go into these account.
technology funds.The transfer to the Debt Ser-
vice Fund is for the debt obligations associated DONATIONS
with the Glendale and Marmalade branches. Costs associated with the Friends of The City Library's annual donation has
been budgeted in this line in past years, but for FY18 they have been bud-
geted in the Capital Project Fund.
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Salt Lake City Public Library Approved Budget,Fiscal Year 2018 19
CAPITAL PROJECT FUND BUDGET
FY16 FY17 FY17 FY18 FY17 to FY18 Percentage
REVENUES Actual Budget Projected Budget Budget Diff. Difference
State Grant — 275,000 (275,000) (100.0%)
Interest 13,305 18,000 18,000 27,000 9,000 50.0%
Sundry 26,967 — — —
Transfer From General Fund 1,006,275 1,011,770 1,921,270 3,270,470 2,258,700 223.2%
Private Donations — — 136,750 136,750 Fund Balance—Assigned — — — 580,000 580,000 —
Fund Balance—Glendale — 320,000 320,000 — (320,000) (100.0%)
Fund Balance—Foothill — 32,500 32,500 — (32,500) (100.0%)
TOTAL REVENUES 1,046,547 1,657,270 2,291,770 4,014,220 2,356,950 j 142.2%
STATE GRANT EXPENDITURES
The City Library pursued a State Grant for histori- Budgeted Capital Project Expenditures are unique from year-to-year based on
cal preservation in FY17 but will not pursue that needs and requests.
grant in FY18.
The purpose of the Designated Fund Balances for Maintenance and Technol-
INTEREST ogy is to fund the maintenance and upgrade of critical facility,technological,
Interest revenue is expected to increase due to and infrastructure deficiencies.The Library Board will institute policy which
higher interest rates. will define and limit allowable capital outlay expenditures to specifically ad-
dress long-term maintenance and upgrades of the following:sites(building
TRANSFER FROM GENERAL FUND proper, typically 50'out);exterior structures; interior structures; health,fire,
The FY18 budget includes an increased transfer and life safety issues; HVAC and other mechanical systems; plumbing;electri-
from the General Fund to the Capital Project cal;and technology.
Fund for implementing Space Utilization Study
recommendations at the Chapman Branch and Capital projects anticipated for FY18 include:
designated funds for maintenance and technol- • HVAC and other building systems improvements and repairs systemwide
ogy future year replacement. • Furniture repairs and replacement throughout the system
• Improvements to the landscaping at the Main Library
PRIVATE DONATIONS • A new public bike rack system at the Main Library
The Friends of The City Library's annual dona- • Remodeling the Technology Center at the Main Library
tion previously budgeted in the General Fund • Meeting room upgrades at the Main Library
Donations is now budgeted in the Capital Project • Purchase of an online local music platform, kids'coding software to
Fund. support Code Clubs,and online learning management system for staff
professional development
FUND BALANCES • Implementation of Space Utilization Study recommendations at the Chap-
The Assigned Fund Balance reflects funds al- man Branch
located to implementing Space Utilization Study • Waterproofing roof sections at the Anderson-Foothill,Chapman,and
recommendations at the Chapman Branch. Sweet branches
• Improve exterior lighting at the Day-Riverside Branch
In FY14,an account was established to track do- • Improve security cameras at the Main Library and Day-Riverside and
nated funds for improvements at the Anderson- Sprague branches
Foothill Branch. The source of the money was • Create more efficient staff workspaces at the Anderson-Foothill Branch
a generous donation from a community mem- and Communications department
ber,Judith Fay Whitmer,who requested that • Replacement of Maintenance vehicle
the Library use the money to enhance patron • Replacement of staff computers
experience at the Anderson-Foothill Branch. In • Update the staff security prox card system at the Main Library
FY18, no expenditures are anticipated from the
Glendale or Anderson-Foothill restricted funds.
— 20 Salt Lake City Public Library Approved Budget,Fiscal Year 2018
CAPITAL PROJECT FUND BUDGET
FY16 FY17 FY17 FY18 FY17 to FY18 Percentage
EXPENDITURES Actual Budget Projected Budget Budget Diff. Difference
Cap Outlay-Building(Main) 61,734 364,500 774,500 7,500 (357,000) (97.9%)
Cap Outlay-Building(Foothill) - 20,000 20,000 23,000 3,000 15.0%
Cap Outlay-Building(Chapman) - 20,000 295,000 1,793,750 1,773,750 8868.8%
Cap Outlay-Building(Riverside) 3,790 40,500 120,500 - (40,500) (100.0%)
Cap Outlay-Building(Sprague) - 27,500 27,500 - (27,500) (100.0%)
Cap Outlay-Building(Sweet) - 5,500 5,500 15,250 9,750 177.3%
Cap Outlay-Building(Glendale) 60,717 - -
Cap Outlay-Building(Marmalade) 1,557,875 - - - - -
Cap Outlay-Improvements(Main) 37,465 302,000 433,250 373,995 71,995 23.8%
Cap Outlay-Improvements(Foothill) 3,600 - - 90,000 90,000 -
Cap Outlay-Improvements(Chapman) 18,000 5,500 5,500 18,850 13,350 242.7%
Cap Outlay-Improvements(Riverside) 16,600 - 10,000 27,250 27,250 -
Cap Outlay-Improvements(Sprague) 7,048 - - 25,250 25,250 -
Cap Outlay-Improvements(Sweet) 10,739 - - 24,000 24,000 -
Cap Outlay-Equipment(System) - 26,000 26,000 38,000 12,000 46.2%
Cap Outlay-Equipment(Main) 62,024 76,000 86,000 29,875 (46,125) (60.7%)
Cap Outlay-Equipment(Foothill) 5,750 - -
Cap Outlay-Equipment(Riverside) - 7,000 7,000 7,000 - -
Cap Outlay-Equipment(Sprague) 16,303 - - -
Cap Outlay-Equipment(Sweet) 6,072 - - - - -
Cap Outlay-Furniture(Main) 95,257 93,000 86,250 302,200 209,200 224.9%
Cap Outlay-Furniture(Foothill) 5,989 - - 5,000 5,000 -
Cap Outlay-Furniture(Riverside) 6,104 -
Cap Outlay-Furniture(Sweet) - - - 18,700 18,700 -
Cap Outlay-Technology(System) 114,133 - - 273,800 273,800 -
Cap Outlay-Technology(Main) 1,737 42,270 42,270 39,000 (3,270) (7.7%)
Cap Outlay-Technology(Foothill) 5,400 -
Cap Outlay-Technology(Riverside) - - - 12,000 12,000 -
Cap Outlay-Technology(Sprague) - 5,000 5,000 -
Cap Outlay-Foothill Donation Funds 785 32,500 32,500 - (32,500) (100.0%)
State Grant - 275,000 (275,000) (100.0%)
Transfer To Debt Service Fund - 320,000 320,000 - (320,000) (100.0%)
Designated Fund Balance-Maintenance - - - 543,800 543,800 -
Designated Fund Balance-Technology - - - 341,000 341,000 -
TOTAL EXPENDITURES 2,097,122 1,657,270 2,291,770 4,014,220 2,356,950 142.2%
DESIGNATED FUNDS FOR MAINTENANCE & TECHNOLOGY
To support our goal of preserving library facilities in good condition for the com-
munity for years to come,we are strengthening our planning and investment in
dedicated capital funding to be used only for the long-term maintenance of our
buildings and technology infrastructure. Of the$900,000 designated for main-
tenance, $356,200 has been budgeted for expenditure in FY18 with$543,800
being carried forward for future needs.Of the$600,000 designated for technol-
ogy,$259,000 has been budgeted for expenditure in FY18 with$341,000 being
carried over for future needs.
Salt Lake City Public Library Approved Budget,Fiscal Year 201E 21 -
DEBT SERVICE FUND BUDGET
FY16 FY17 FY17 FY18 FY17 to FY18 Percentage
REVENUES Actual Budget Projected Budget Budget Duff. Difference
Interest 230 - - - - -
Transfer from Capital Project Fund - 320,000 320,000 - (320,000) (100.0%)
Transfer from General Fund 917,718 730,650 730,650 1,038,450 307,800 42.1%
Fund Balance-Glendale - 450 450 - (450) (100.0%)
TOTAL REVENUES 917,948 1,051,100 1,051,100 1,038,450 (12,650) (1.2%)
FY16 FY17 FY17 FY18 FY17 to FY18 Percentage
EXPENDITURES Actual Budget Projected Budget Budget Diff. Difference
Principal-Glendale Bond 154,876 270,000 270,000 275,000 5,000 1.9%
Principal-Marmalade Bond 245,000 250,000 250,000 255,000 5,000 2.0%
Interest-Glendale Bond 247,518 242,325 242,325 236,875 (5,450) (2.2%)
Interest-Marmalade Bond 136,342 268,775 268,775 263,775 (5,000) (1.9%)
Administration Fee-Glendale 1,200 10,000 10,000 3,000 (7,000) (70.0%)
Administration Fee-Marmalade 1,000 10,000 10,000 3,000 (7,000) (70.0%)
Fund Balance-Unappropriated - - - 1,800 1,800 -
TOTAL EXPENDITURES 785,936 1,051,100 1,051,100 1,038,450 (12,650) (1.2%)
DEBT SERVICE FUND BUDGET
Funds necessary to meet the debt payments on the Glendale and Marmalade branches are derived from
a portion of the Library's certified tax rate designated for such.The designated revenues are deposited in
the General Fund.The amount needed to meet the debt payments are then transferred to the Debt Service
Fund with excess amounts going toward the operating costs of the two branches. The City Library is funding
the Debt Service payments one year ahead of schedule-the FY18 transfer will cover the Debt Service pay-
ment for FY19.
TRANSFER FROM CAPITAL PROJECT FUND
No transfer will be made from the Capital Project Fund because the funding for Glendale and Marmalade
branch projects is depleted.
ADMINISTRATION FEES
Administration Fees are budgeted based on historical data.
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Day-Riverside Branch
- 22 Salt Lake City Public Library Approved Budget,Fiscal Year 2018