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058 of 2001 - enacting chapter 2.82 relating to the sister cities organization 0 01-1 0 01-23 ORDINANCE No. 58 of 2001 (Sister Cities Organization) AN ORDINANCE ENACTING CHAPTER 2.82, SALT LAKE CITY CODE, RELATING TO THE SISTER CITIES ORGANIZATION. Be it ordained by the City Council of Salt Lake City, Utah: SECTION 1. That Chapter 2.82, Salt Lake City Code, pertaining to the Sister Cities Organization be, and the same hereby is, enacted to read as follows: Chapter 2.82 SISTER CITIES ORGANIZATION 2.82.010 Definitions. For the purpose of this Chapter the following words shall have the meanings as given herein: A. "Board" means the Salt Lake City Sister Cities Organization Board of Director created under this Chapter. B. "Council" means the Salt Lake City Council. C. "City" means and refers to Salt Lake City Corporation, a municipal corporation of the State of Utah. D. "Director" means a person appointed by the Mayor who is duly qualified and acting as a member of the Board. E. "Advisory Committee"means the advisory committee of the Organization as defined at Section 2.82.110. F. "Mayor" means the duly elected or appointed and qualified Mayor of the City. G. "Member" means a member of the Salt Lake City Sister Cities Organization. H. "Organization"means the Salt Lake City Sister Cities Organization, of which the Board is the governing body. I. "Person" means an individual. 2.82.020 Organization created. There is created the Salt Lake City Sister Cities Organization, which shall consist of all persons and entities who are willing to promote the purposes of the Organization and to comply with its rules and regulations. 2.82.030 Purpose. The purpose of the Salt Lake Sister Cities Organization is to promote peace and unite local and global communities through friendship, economic opportunities and cultural and educational exchange, particularly as between Salt Lake City and selected cities in other countries. 2.82.040 Members' Ethics. Members shall be subject to and bound by the provisions of the City's Conflict of Interest Ordinance, Chapter 2.44 of this Title, or its successor. Any violations of the provisions of said act shall be grounds for removal from the Organization. 2.82.050 Organization Membership. Section 1: Individuals: Membership in the Organization shall be open to any person willing to promote the objectives of the Organization and to follow the Organization's rules and regulations. 2 Section 2: Entities: Membership in the Organization shall be open to any entity willing to promote the objectives of the Organization and to follow the Organization's rules and regulations. Each entity shall have the right to one vote on Organization issues requiring a vote. Section 3: Nonvoting: Membership in the Organization shall be open to any nonvoting individual willing to promote the objectives of the Organization and to follow the Organization's rules and regulations Section 4: Proxy Votes: No voting by proxy shall be allowed. Section 5: Terms: Each voting membership term shall be for a period of one year. There shall be no limit to the number of years an individual or entity may be a member of the Organization, provided annual dues are paid, if the member desires voting rights, and the member follows the rules and regulations of the Organization. Section 6: Removal: Any member may be removed from the Organization by the Advisory Committee for cause, prior to the normal expiration of the term of membership. Members may appeal the decision to remove to the Board of Directors. The decision of the Board of Directors shall be final. 2.82.060 Board Created. There is created the Salt Lake City Sister Cities Board,hereinafter "Board," which body shall consist of fifteen (15) members who reside in Salt Lake County. 2.82.070 Eligibility For Membership. A person, to be eligible to be appointed as a member of the Board, shall meet the following prerequisites: A. Be at least eighteen (18) years of age; 3 B. Be a resident of Salt Lake County. 2.82.080 Appointment-Oath Of Office. A. All appointments of members of the Board shall be made by the Mayor with the advice and consent of the City Council. In making initial appointments, the Mayor shall, with the advice and consent of the Council, designate five (5) Directors to serve one year, five (5) to serve two (2) years, and five (5) to serve three (3)years. Each Director's term of office shall expire on the applicable first Monday in July. Each Director shall perform service on a voluntary basis without compensation and on such basis shall be immune from liability with respect to any decision or action taken during the course of these services, as provided by Utah Code Annotated, section 63-3-1 et seq., (1953) as amended, or successor sections. Directors shall sign the oath of office required by law to be signed by City officials and file the same in the office of the City Recorder. Every Director who shall fail within ten(10) days after notification of his or her appointment to file with the City Recorder his or her oath of office to perform faithfully, honestly and impartially the duties of the office, shall be deemed to have refused such appointment, and thereupon another person shall be appointed in the manner prescribed in this Chapter, or its successor. Vacancies occurring in the membership of the Board shall be filled by appointment by the Mayor with the advice and consent of the Council for the expired term. B. The Mayor may remove any Director, prior to the normal expiration of the term for which such member was appointed, for misconduct or neglect of duty. Any Director with three (3) unexcused absences in one calendar year shall forfeit membership of the board. 4 2.82.090 Meetings. The Board shall hold its meetings in compliance with the Utah Open and Public Meetings Act. The Annual meeting shall be held during the first 45 days of each calendar year. The Board shall then convene meetings as needed throughout the year. Special meetings may be ordered by a majority of the Board, the President, or the Mayor. The order for a special meeting must be signed by a Director calling such meeting and, unless waived in writing, each Director not joining in the order for such special meeting must be given not less than three (3) hours' notice not more than thirty (30) days and not less than five (5) days prior to each meeting. Attendance at the meeting constitutes waiver of notice. Such notice shall be served personally or left at the Director's residence or business office. Meetings shall be held at such public place as may be designated by the Board. The Board shall cause a written record of its proceedings to be available for public inspection in the office of the City Recorder. The Board shall record the yea and nay votes of the Board members on any action taken by it. The Board shall adopt a system of rules and procedure under which its meetings are to be held. The Board may suspend the rules of procedure by unanimous vote of the members of the Board who are present at the meeting. The Board shall not suspend the rules of procedure beyond the duration of the meeting at which the suspension of rules occurs. 2.82.100 Election Of Officers. Each year the Board, at its first regular meeting, shall select one of its members as President and another of its members as Vice President, who shall assume the duties of the President during the absence or disability of the President. The City shall provide staff support to the Organization, which may include assistance with secretarial and treasurer responsibilities in 5 order to ensure that meeting minutes are properly recorded and that funds contributed to the Organization by the City are administered according to City laws and regulations. 2.82.110 Committees. The Board may designate such committees or subcommittees as it desires to study, consider and make recommendations on matters that are presented to the Board. Such committees shall include, but need not be limited to, an Advisory Committee. The Advisory Committee shall be established by a majority of the Board of Directors and shall be comprised of each of the officers and one representative from each Sister City Subcommittee. The Board may appoint additional members to the Advisory Committee as deemed necessary by the Board. 2.82.120 Review of action-Powers of mayor. All actions taken by the board shall constitute recommendations to the Mayor and shall not constitute official action. The mayor shall have the power to review, ratify, modify or disregard any recommendation submitted by the board, or refer the matter to the city council, if appropriate. No action shall be implemented until the board is notified in writing that it has been ratified by the mayor, or, if referred to the council, that the council has adopted an ordinance implementing the recommendation of the board, or that the recommendation was modified and adopted by the mayor or council, as appropriate, and in such event it shall be implemented as modified. 2.82.130 Responsibilities. The Board shall have the following responsibilities: A. To serve in an advisory role to the Mayor on the Sister Cities Program; 6 B. To coordinate with the Mayor and the City Council to implement the goals and objectives of the Sister Cities Program; C. To make budget recommendations to the Mayor and to oversee all budget transactions; D. To provide an annual report to the Mayor outlining activities and budgetary issues; and E. To review all requests for Sister City partnerships and make recommendations to the Mayor. 2.82.140 Members of the organization deemed volunteers. Members of the organization shall perform their services on the organization without pay or other compensation, except expenses actually and reasonably incurred as approved by the mayor and the city council. Members shall be deemed volunteers as defined in Sections 67-20-1 et seq. of the Utah Code Annotated, and successor sections, and as such shall be immune from any liability with respect to any decision and action taken in the performance of their duties and responsibilities on the organization as provided by Sections 63-30b-1 et seq. of the Utah Code Annotated. 2.82.150 Attorney. Any legal advice or assistance desired by the Board of Directors shall be obtained only from the office of the City Attorney. SECTION 2. This ordinance shall take effect immediately upon the date of its first publication. 7 Passed by the City Council of Salt Lake City, Utah this 9th day of August 2001. /. �y CHAIVERSON ATTEST: IEF DEPUTY CITY RECORDER Transmitted to Mayor on August 10, 2001 . Mayor's Action: $?/--. Approved. Vetoed. 4 f11 of t/1 c f ,7MAYOR CH EF DE UTY Y RE ORDER 4,1! T`r r APPROVED AS iO FORM t` Salt Lake Ci Att rney's Office Date 5 JY • (SEAL) ,\*. y `- ---� t`�7� , _i. Bill No. 58 of 2001. i,r* 8A'1� "+rya..►` Published: August 17 , 2001 G;\Ordina01\EnacLing Chapter 2.82 re Sister Cities Board 5-24-01 clean.doc 8